E1 Euphrates

E1 is a solution for business automation, the representing range of technologies and systems: business process management, workflow automation, electronic archive, management of customer relations, project management.

Advantages of a system

• Unlike most of competitors, E1 platform from beginning to end is a product of own development. Such quality gives to E1 platform flexibility and a possibility of operational adaptation to the changing market conditions, features and changes of the legislation, formation of competitive price both for the boxed solution, and for project implementations.
• E1 is designed and implemented so that completely to exclude process of programming at system implementation, its setup and the subsequent operation. From the regular administrator of the company of any size and structure no special knowledge or high qualification for start and service of E1 is required.
• Begin to use E1 it is possible for few days. It becomes possible as thanks to the whole complex of unique technological capabilities, and that help and experience which Cognitive Technologies can share with the organizations beginning to use E1.
• Speed of implementation does not affect quality and unique technologies of a system - E1 allows to manage flexibly unstructured and semistructured business processes which get into life of the modern organization more and more. Such approach called by dynamic case management is most relevant today as a necessary element of quick response to the arising events in the course of operating activities of the organization.

System implementation "Euphrates" gives to E1 the chance to substantially increase efficiency of activity both the organization in general, and individual employees to lower time of processing and approval of documents, to increase performing discipline, to simplify process of document retrieval and to fix a problem of their loss, to reduce costs for maintaining archive, to increase safety of work of c as information and also to bring business to the new level of efficiency, flexibility and mobility.

Technologies

Network scheme

E1 component - the Cognitive Nexus platform serves as the intermediary between any corporate system and DBMS, transforming the requests of a corporate system formulated in terms of the structured documents (for example, XSD, XML, XPath), to the DBMS commands (for example, in the SQL language).

The core of recognition of CuneiForm which is built in E1 allows to make full text recognition the scan copies of documents in one click, and the Drag & Recog technology does process of work about the scan copies of documents simple, more than ever. The system of intellectual compression and image processing of Cognitive PDF/A which is built in E1 not only reduces the size the scan copy of the document to 100 times, but also improves appearance of the copy of the document, and allows to create the electronic archive of documents conforming to ISO 19005-1:2005 to the standard of long-term archive storage of electronic copies of documents.

You should not forget also about a modern trend – SaaS of the solution. E1 Team Cloud is not a just cloud solution, this personal cloud, the environment of collective work and a new word in approach to implementation of architecture of enterprise management systems. The technology of data exchange within E1 system does not require existence of the central server, and allows to work in the local mode fully. Such approach gives the chance of use of E1, irrespective of location of the structure of work with a system and also allows to exchange data with each device separately.

Functionality of a system

• Electronic office-work
• Electronic document management
• Electronic archive
• Management of contract activities
• Sales management
• Accounting and conducting work with partners
• Work with finance documents
• Human resource management
• Document flow for electronic biddings
• Business process automation, workflow
• Issue and control of execution of instructions

System architecture supports a full-fledged work with any accounting items (documents, tasks, partners, projects, data structures), at the same time ensuring complete information security.

In EDMS "E1 Euphrates" work with document templates – automatic formation of the document on the basis of the templates developed in MS Word and data entered in fields of a registration card of the document is implemented.

One more important feature of EDMS "E1 Euphrates" is the built-in system of the recognition performed in 23 languages. It is possible to register the document in EDMS from several sources (from MS Office packet, from the folder, from an e-mail, etc.) including directly from the scanner (also stream scanning is supported). A system itself will recognize the available text and, in the presence of the corresponding settings, fills fields of a registration card.

In addition, in EDMS "E1 Euphrates" unique mechanisms of intellectual compression of the scanned images are implemented, doing the scan copy up to 10 times easier" than the original. It not only increases EDMS performance many times, but also saves hardware resources of the company and also significantly reduces costs for traffic at data transmission on networks. The processed image remains in the PDF format with the full text layer allowing to run for search of the document in its contents. The specification of a format of storage completely corresponds to the PDF/A format - ISO 19005-1:2005 (it is published on October 1, 2005) is standardized and intended for long-term storage of electronic documents.

Use of the described functionality gives the chance to exempt the staff of the organization from accomplishment of the routine transactions connected with document handling, to increase reliability of information entered into the system and the culture of an execution of internal and outgoing documentation that well affects image of the company.

Constantly provides to the CRM function on each customer interaction up-to-date information about the status of interaction, quantity and to structure of the signed agreements and also about the planned and performed works. Data on work with documents are stored at the document that allows during the moving, substitution or dismissal of the employee to save the historical data connected with his work in EDMS "E1 Euphrates".

For creation or change of a route of passing of the document in EDMS "E1 Euphrates" there is a powerful, but available tool — the Graphics editor of routes. The tool allows to create and change standard routes of the movement of documents without use of programming and to create individual user routes of the movement by forces of the user. This tool provides to a system extremely high degree of flexibility and a possibility of setup according to any requirements of the organization user.

Designer of standard routes of passing of documents

In addition to the editor of routes, in EDMS "E1 Euphrates" there is a Designer of forms. The form of a registration and control card of the document in any flow can be quickly created or changed without use of programming using this designer who provides to a system not only high degree of flexibility, but also ample opportunities for customization under needs of each user. The designer of forms, for example, allows: add new fields, reference books and tables, to change names of fields and their location in shape. In addition such free service as archive of forms where the necessary form of SRC in work (already ready) can be downloaded and set for couple of clicks is available to users of EDMS "E1 Euphrates".

The set of EDMS "E1 Euphrates" switches on also such tools as: The manager of magazines and reports allowing to configure flexibly output references and reports on document flow of the company and performing discipline of employees.

E1 Euphrates API allowing third-party developers to implement own mechanisms of integration of EDMS with third-party information systems and plug-ins to EDMS "E1 Euphrates";

The mobile client allowing to work in a system under all main browsers (Opera Safari IEMobile Google Chrome) is also adapted for work on mobile devices and Windows Phone platforms 7 Android iOS BlackBerry.

Security of documents

The integrated environment of information security support E1 conforms to requirements and high standards of the industry and also combines in itself the advanced approaches and tools for the organization of a safe working environment. The flexible mechanisms of dynamic management and control of access rights provided to E1 allow to implement a multilevel, most effective information security system.

In EDMS "E1 Euphrates" the basic principles of data protection are implemented (protection against leak due to monitoring and recording of actions in network, from unauthorized access, from inadvertent/intended impacts on the protected environment – the system of logins and passwords, flexible differentiation of access rights).

EDMS "E1 Euphrates" allows to work as with the free certificate authority which is a part of MS Windows Server 2008 and with the qualified certificate authorities from Crypto Pro. Besides, work with the strengthened qualified electronic signature implemented based on Crypto Pro 3.6 with support of a chain of the withdrawn certificates (OCSP) and stamps of time (TSP) is supported.

For the geographically distributed organization it is important to note a possibility of EDMS "E1 Euphrates" to provide remote access to the centralized database via the Internet via a secure channel using SSL.

Licensing

Essential advantage of EDMS "E1 Euphrates" is the system license policy allowing to use EDMS in any quantity of workplaces and considering only active connections to base in unit of time there are competitive licenses. And the fact that all components EDMS "E1 Euphrates" are developed by Cognitive Technologies company gives it important advantage of functional and price flexibility at implementation.

In EDMS "E1 Euphrates" all these opportunities are gathered, are included in the basic package and do not require acquisition a component of third-party developers.

2016

Optimization of work with purchasing and fiscal documents

On July 21, 2016 the Cognitive Technologies company announced adaptation of an electronic document management system "E1 Euphrates" for optimization of work with purchasing and fiscal documents of the companies doing business on the Internet.

Due to implementation of the government program for final digitization of accounting of the Internet companies (the bill of transition of entrepreneurs to the cash registers (CR) with support of information transfer about calculations to tax authorities in electronic form in real time), Cognitive Technologies prepared the special version of software for synchronization of fiscal documents and electronic checks. For this purpose in EDMS the separate work area in which the accountant or the financial specialist of the company can keep uniform account of all electronic fiscal^[1] is created^[1].

According to Andrey Chernogorov of the CEO of Cognitive Technologies, universal transition to electronic checks will allow the companies not only to automate and digitize business processes which were not transferred to an electronic format yet, but to optimize process of purchases. In the offered scheme of work of electronic checks it is possible to synchronize issue of the electronic check with creation of the corresponding purchasing inquiry or additional purchase of the necessary goods in a warehouse at once, he believes.

Proposed solution to "Euphrates" will be especially demanded by E1 at the companies of small business which for the purpose of cutting of costs for warehousing and logistics at sale on the Internet often implement the principle of "dropshipping" — the scheme when the goods item is bought by shop only after receipt of the order for it or prepayment from the client. Andrey Chernogorov

Purchase is made, the check makes the way, according to new requirements of legislators it in electronic form goes to e-mail or directory number to the buyer. Along with it in the system of an inventory control connected to our EDMS minus position is noted. When goods positions in the system of an inventory control become a little, Euphrates goes automatic creation of the necessary memo about replenishment to E1 or additional purchases of these goods. And at this stage in our EDMS the employee, having received automatically created memo, begins selection process of goods, approval of the amount and the estimate, communication with suppliers, execution of agreements and other legally significant documents, issues instructions for payment and then closes all documents, and all this is in a unified working environment. Andrey Burenkov, Head of Department of the project solutions Cognitive Technologies

Start of a system of "electronic checks" at a meeting of the Government was announced on December 28, 2015 by the prime minister Dmitry Medvedev.

The module for energy companies

The Cognitive Technologies company conducted a research among heads of the energy companies and taking into account its results adapts the EDMS "E1 Euphrates" for needs of energy companies. Answering trends of the market, Cognitive Technologies creates based on EDMS "E1 Euphrates" the special module for use of the electrical power industry by the small and medium enterprises. The module will allow the energy companies to automate legally significant operations on the main directions of the activity.

"The functionality of the implemented EDMS system depends on in what of two activities the energy company is engaged. The first direction is directly electricity generation. Here technical issues are more important: operation of the available objects, their maintenance and service, construction of new — i.e. in EDMS at such companies is conducted work mainly with project and estimate and the normative legal documentation. The second direction is an electrical supply. In this case direct work with clients — real consumers comes under the spotlight: through EDMS there is a drawing of accounts, payment processing, tariffing and automation of electricity metering and also claims activities with non-payers are conducted" — the CEO of Cognitive Technologies specified. According to him, the special module "E1 Euphrates" considers nuances of each of this directions and provides to the customer the ready working environment optimized under specific needs of the energy company — depending on whether she is engaged in electricity generation or its subsequent delivery and infrastructure maintenance.

2015

"The easy client" of E1 Euphrates is upgraded

On January 28, 2015 the Cognitive Technologies company announced release of the next version of an electronic document management system and business process automation "E1 Euphrates".

Euphrates E1 software window, 2014

As a part of software the "easy client" working in the browser of the computer and other gadgets (phones, tablets, etc.), performing basic functions of work with documents, tasks and files. The client is equipped with the adaptive interface by means of which it is convenient to work, both on mobile devices, and on ordinary computers, developers noted.

Users of "the easy client" had an opportunity:

• register new documents;
• look for documents and tasks of them;
• browse and edit registration and control information of the document;
• browse, approve documents, perform tasks of documents;
• create tasks of the document and start it along a standard route;
• add and browse files,
• create new versions of files;
• browse system folders "on control", "execution", etc.

The "Integration module" giving opportunities of easy setup of mechanisms of integration about 1C and the MS Excel in forms or routes implementing stream converting of data is developed.

Changes affected the address directory: there was a dynamic search, work with big address directories of the organization is accelerated, improved by a usability.

"E1 Euphrates" is supported by the new editor of forms allowing creation of forms with diagrams and charts of any complexity.

Optimization of work with memory of the Web server is performed that stabilized a system during the work in the mode of a high load, reduced resource intensity.

There was an import-independent version "E1 Euphrates"

On March 24, 2015 the company Cognitive Technologies released the new version "E1 Euphrates" on open and free DBMS PostgreSQL.

"The release of the new version of one of key products of the company on the basis of independent of foreign software and open software tools is the next example of implementation of one of the main directions of policy Cognitive Technologies - import substitution of products of the western developers at the Russian enterprises", - Olga Uskova, the president of Cognitive Technologies told.

The new version supports all basic functions new DBMS, helping to store documents, files, processes and tasks in the database and also to perform full-text search for files in the MS Word and PDF format without connection of add-on modules to DBMS. It should be noted what DBMS PostgreSQL works both on Windows, and on Linux servers. Besides, "E1 Euphrates" is completely compatible from DBMS PostgreSQL version 9.3.

The new advanced EDMS version "E1 Euphrates" considerably facilitates work with a large number of information, allowing to store large volumes of documents in DBMS PostgreSQL and also gives an opportunity of backup and recovery of documents in case of their destruction.

"We released the new version of a system with support DBMS PostgreSQL as the need for it at the market ripened long ago, and now we are ready to offer users completely domestic product which answers all to required criteria. The new version does not require additional licenses for acquisition and consequently also additional costs", - noted Ivan Tarkhanov, the head of electronic document management Cognitive Technologies. - EDMS "E1 Euphrates" became the first full-function replicated rule of a class ECM on free DBMS in the Russian market".

There was an E1 Euphrates version of SP 17.1

On April 21, 2015 the Cognitive Technologies company announced release of updating of E1 Euphrates version of SP 17.1. This version supports PosgreSQL 9.4.1 and expanded possibilities of the easy client: provides function of creation of reports and display of the shared and user folders.

There was a possibility of use of links to documents in the easy client from notifications and confirmation of acquaintance from system folders. Specialists of the company carried out updating of the statuses of activity of users (including expansion of the status IS COMPLETED for approvals and acquaintance at removal from control) that helps to control more tightly execution of instructions and tasks, to create more detailed reports about discipline of contractors.

Several useful functions for convenience of simultaneous operation are added to EDMS: consolidation of different versions of files of the DOC, DOCX formats and a possibility of maintaining a chat according to the document which is delivered as a separate configuration, free of charge, all that who purchased the basic boxed solution.

Screenshot of the program window, 2014

According to statements of developers, new features of simultaneous operation reduce a set-up time of documents by 2.5 times.

Mobile EDMS Euphrates is equipped with AI

On November 25, 2015 the Cognitive Technologies company announced a release of the beta of mobile application "E1 Euphrates" into which artificial intelligence technologies are integrated.

Andrey Chernogorov, the CEO of Cognitive Technologies, said:

- Development of mobile technologies is one of obvious modern trends in IT and our company completely corresponds to it. We move to almost completely to leave from stationary jobs "E1 Euphrates" was the mobile platform both for employees, and for heads who are a priori not tied to jobs. At the modern level of development of technologies the head of the dynamic company only in rare instances is able to afford to work only from the desktop computer.

Skrnshot software windows (2015)

The main difference of mobile version "E1 Euphrates" - her intellectuality. Today, when the information volume which is submitted to the management of the organization for approval, consideration, etc. exceeds all reasonable limits, artificial intelligence technologies help it with decision making.

Ivan Tarkhanov, the head of electronic document management Cognitive Technologies, explained:

- The algorithms developed by us allow to reduce considerably a set of all possible alternatives to rational. At the same time the artificial intelligence does not participate in the solution of strategic questions, for example the concerning finance. It only executes scheduling of information flows. In fact, it is the assistant to the user of a system. And not only head, and any employee.

The E1 Euphrates system is capable to help with decision making in 40% of cases. Besides, the opportunity for work without Internet access, canceling of the performed operation and "manual" management if suddenly business process will go unplanned is provided in this version "E1 Euphrates".

Prioritizing of tasks and documents in a system it is implemented on the basis of technologies of self-training. All errors corrected in the manual mode are remembered and considered in further work.

Chernogorov emphasized:

- Provide, the head is given for the signature of the payment order which passed a set of stop factors on the complex circuit of filters. At the same time, the stack with payment orders which "did not pass" separately forms. If the user has doubts concerning whether a system correctly works – it is always possible to open All records, to specify and recustomize filters. It is pleasant that unlike the living assistant, electronic it is only enough to point once to a miss more it will never repeat.

2014

Input of documents on a stroke to the code and quick search on a stroke to the code

On October 9, 2014 the Cognitive Technologies company announced release of updating of E1 Euphrates version.

Distinctive feature - existence of the "Input of Documents on a Stroke to the Code and Quick Search on a Stroke to the Code" function. It considerably facilitates work with a large number of incoming correspondence, helping secretaries and clerks to enter large volumes of the scanned documents into a system, to quickly look for necessary document packages, using barcode scanners literally in one click of "mouse" that reduces time for search of the required file for 70-80%.

To take advantage of new functionality to the secretary it is enough to paste on an empty seat of the document entered into a system, a sticker with a barcode. Further scanning and recognition of a paper pack of documents with the pasted barcodes is automatic, in the course of primary registration of the document in "E1 Euphrates". The recognized document together with the identifier of a barcode "tied" to it gets to a shared folder which the autoimport mechanism "E1 Euphrates" monitors.

"Having got positive experience of implementation of similar projects in banks and insurance companies where it is necessary to deal with large volumes of paper documents, we decided to add similar function to the standard "boxed" solution. Unlike competitors where this option does not enter the main service package, requiring additional costs, in our case, even for mass input of documents, the only thing that it is required to receive in technical support - the utility for printing a stroke of the code and to purchase the standard license for Cognitive Forms", - Ivan Tarkhanov, the head of Cognitive Technologies company noted.

Testing "E1 Euphrates" on a HP server of ProLiant DL360 Gen9

On October 20, 2014 the automation system of business processes and document flow "E1 Euphrates" passed test on the HP server of ProLiant DL360 Gen9 provided by Hewlett-Packard company at the end of September, 2014.

Determination of capability of the E1 Euphrates server to increase performance due to use of highly productive servers was the purpose of testing.

As a result of testing the following results were received. The average time of accomplishment of all test cases decreased by 11 times. The maximum runtime of the test decreased by 30 times. The number of at the same time working users at a stress - testing (the maximum loading of the server) grew by 85%. Decrease in a difference of results on the standard and maximum load made only 10%. Comparison was carried out with a 1-processor system (8 cores, 3.5 GHz).

Besides, in the E1 Euphrates system during testing about 30 thousand documents were registered and about 50 thousand business processes within 10 hours are executed that corresponds to simultaneous operation from 20 thousand to 30 thousand really working users. At the same time it is possible to connect 1.2 million users to the server. Testing showed significant increase in system performance due to use of 28 physical cores of v3 processors Intel Xeon E5.

According to the head of electronic document management Cognitive Technologies Ivan Tarkhanov, "It was extremely important to us to understand possibilities of our system in boundary situations of stress testing when the server is loaded as much as possible. Such opportunity "E1 Euphrates" undoubtedly is of interest to large enterprises".

For failure from foreign software - 60% a discount and the free converter

On October 28, 2014 the Cognitive Technologies company reported survey results, carried out by marketing department of the company in September-October, 2014: in Russia more than 43% of the organizations users of electronic document management systems of foreign production are ready to replace them with domestic analogs.

2975 respondents – representatives of large and medium-sized enterprises from 27 regions of Russia participated in a research.

In this regard and also promoting import substitution program implementation in Russia, the Cognitive Technologies company announced readiness to provide a discount in the amount of 60% for acquisition of licenses EDMS "E1 Euphrates", as well as for technical support - to the companies wishing to replace the systems of the western developers.

Olga Uskova, the president of Cognitive Technologies, noted: "Stimulating the domestic organizations to acquisition of own IT solutions we help our state to create a steady technology circuit on which the western countries will not be able to make any impact. In a modern political situation it is extremely important factor".

Promotional period: On November 5 - on December 31, 2014.

Mikhail Potapenko, the head of sales of electronic document management systems of the company, considers: "Today representatives of the market really assess current situation using foreign solutions and express readiness for change of the western software on domestic".

The events became the reason for that that the company, in anticipation of a release of the new version "E1 Euphrates" of v.17 (it is planned for the end of November, 2014), free of charge provides converters for transition from the western systems on the basis of IBM Notes/Domino, MS SharePoint and EMC Documentum.

Updating E1 Euphrates

On November 19, 2014 the Cognitive Technologies company announced release of the E1 Euphrates software updating.

Distinctive feature of new release - substantial increase of performance of EDMS. According to the statement of developers, time of execution of the main transactions of a system was reduced by 2.5 - 5 times. This result is achieved by means of improvement of model of differentiation of access rights on documents.

Significant changes are made to search mechanisms and procedures of access check of a system. Saving flexibility and reliability of security systems, access checks specialists of developer company managed to lower significantly runtime of transactions and load of the server.

Ivan Tarkhanov, the head electronic noted document flow of Cognitive Technologies: "The updated version of the E1 Euphrates system is equipped with the module of support of new document forms that allows to make process of work in a system more convenient and productive".

Beta testing of the new version "E1 Euphrates" is announced

In December, 2014 the Cognitive Technologies company announced the beginning of beta testing of the new version of an electronic document management system and business process automation "E1 Euphrates". The main changes concerned the easy client "E1 Euphrates", its interface was improved. The main feature of the new easy client is that he has the adapted new design which is equally conveniently displayed, both on mobile devices, and in the desktop browser of the client.

In the new version of the easy client "E1 Euphrates" users will be able:

• Register new documents
• Look for documents and tasks of them
• Browse and edit registration and control information of the document
• Browse, approve documents and perform tasks of documents
• Create tasks of the document and start it along a standard route
• Add and browse files, and also to create new versions of files
• Browse system folders "on control", "execution", etc.

2013: E1 SP4

On October 30, 2013 Cognitive Technologies announced release of the new version "E1 Euphrates" to which identifier E1 SP4 is appropriated.

Developers managed to reduce traffic volume between the client and the server more, than twice, having at the same time increased the speed of opening of volume forms, dictionaries, the address directory. It will allow more than by 1.5 times to reduce load time of a system, its elements (registration cards, approval routes) and optimum to distribute the selected system resources.

Significant changes were undergone by the mechanism of registration of the document on the basis of existing. Emergence of a new window of authorization and an output of the event log, occurring in a system, for the selected time span is provided in the interface of the new version. The new mechanism of registration will allow to make internal document flow by more transparent: becomes possible - to trace actions of all users in a system for any period.

For convenience of using, in the client module developers add a feature for creation of a subroute on the basis of a standard route, some principles of input and information display in a system (display of sheaves in print preview of a registration card, input of values in fields of tables are changed by search in a form, etc.), the sheet of approval according to the document is corrected.

Notes