1C:Enterprise 8. Document flow PROF for Belarus

Product "1C:Enterprise 8. Document flow PROF for Belarus" is intended for automation of office-work and document flow of the commercial enterprises of Republic of Belarus having a simple organization structure and document flow. Has the facilitated functionality in comparison with a product "1C:Enterprise 8. Document flow CORP for Belarus" has also no opportunity for work with the system of interdepartmental document flow of state bodies of Republic of Belarus (SMDO).

Localization is executed by Misoft NVP company (Minsk) by request of 1C Company. All rights to distribution of a configuration belong to 1C Company.

In the program problems of accounting of documents, automation of interaction of employees, control of performing discipline and the analysis of the state of affairs are solved.

Key features of the program are:

• accounting of the entering, outgoing and internal documents, including agreements and citizens' appeals and legal entities;
• storage of files, their collective editing and control of versions;
• scanning of files, including stream;
• categorization of all data;
• automation of key processes – consideration, execution, approval, a statement, registration, acquaintance, order, processing of the incoming document, processing of the outgoing document, processing of the internal document;
• automation of joint work of employees;
• accounting and analysis of working time of employees;
• support of paper office-work and document flow;
• full-text search for any data.

Product "1C:Enterprise 8. Document flow PROF for Belarus" is focused on multi-user work in the local area network or via the Internet including via web browsers.

Work with documents

"1C: Document Flow 8 PROF for Belarus" allows to work with documents of any types. Each document is followed by an accounting and registration card which set of details conforms to STB 6.38-2004, to requirements of "The instruction for office-work in state bodies and the organizations of Republic of Belarus" of January 19, 2009 to N4 and traditions of office-work which developed in domestic practice.

Storage and access rights

In a configuration of the "1C: Document Flow 8 PROF for Belarus" program internal documents and files are stored in folder structure taking into account access rights.

Folder structure can form according to an organization structure of the enterprise or for document types. To each folder permission to accomplishment by users or user groups of different transactions is established: readings, adding, editing or removals.

In addition to it all these configurations "1C: Document Flow 8 PROF for Belarus" are limited to access rights depending on document types, signature stamps of access to documents, groups of correspondents and groups of individuals, the organizations and issues of activity.

Directly files can be stored both in information base, and in volumes on a disk.

Registration of the entering and outgoing documents

"1C: Document Flow 8 PROF for Belarus" allows to keep account and registration of the entering and outgoing correspondence. At the same time automatic generation of end-to-end registration numbers by difficult rules is performed.

Document registration is made according to state standard specifications, standard instructions and traditions of domestic office-work.

Registration of the document is followed by the following processes:

• accounting of the arrived documents;
• automation of the procedure of consideration of documents and the subsequent setting on control;
• notification of contractors;
• support of the regulated completion dates of documents;
• formation of affairs, transfer of the closed affairs on archive storage or destruction;
• the subsequent report generation on receipt and execution of documents, according to expired documents.

Calls accounting of citizens and legal entities

Registration and processing of citizens' appeals according to the Law of Republic of Belarus from 18 iyulya2011 N 300-3 "About citizens' appeals and legal entities" is provided in the program.

Accounting of duplicates and repeated addresses and also accounting of readdressing of citizens' appeals and legal entities is provided in third parties and from them.

For work with citizens' appeals and legal entities the special workplace in which the specialist sees all incoming requests of citizens and legal entities, the history of correspondence and other accompanying information on them at once is used. For the analysis and control of execution of citizens' appeals and legal entities reports "Execution of citizens' appeals and legal entities", "Structure of addresses for the period", "Dynamics of number of addresses", "The list of citizens' appeals and legal entities" are used.

Accounting of agreements

In "1C: Document Flow 8 PROF for Belarus" is automated complete lifecycle of contractual documents:

• preparation of the draft treaty;
• approval of the draft treaty, both external, and internal;
• accounting of all documents connected with the agreement, for example, acts, supplementary agreements;
• accounting and control of validity periods of agreements;
• automatic prolongation of validity periods by the rules specified in the agreement;
• multi-currency accounting of the amounts of agreements;
• accounting and control of execution of financial liabilities under the agreement;
• control of existence of accompanying documents under the agreement, for example, the invoice;
• control of return of the transferred copies of documents under the agreement;
• agreement cancelation.

For the analysis of a contracted work such reports as "The list of the signed agreements", "Agreements with the expiring validity period", "Accompanying documents under the agreement", "Dynamics of number of the signed agreements", "Dynamics of the amounts of the signed agreements", "The terminated agreements" are provided.

Scanning

In "1C: Document Flow 8 PROF for Belarus" the possibility of loading of the entering, outgoing, internal documents and files from scanners of any types supporting the TWAIN interface is provided. Scanning is performed in the jpg, PDF and tif formats including multipage.

Automatic recognition of the scanned images and full-text search on the recognized documents is provided.

E-mail

Any document or the file of "1C: Document Flow 8 PROF for Belarus" can be sent by e-mail. When using the EDS it is possible to send and accept the signed and ciphered files.

Viewing, editing and control of versions

For viewing and editing the documents "1C: Document Flow 8 PROF for Belarus" uses the corresponding applications installed on local computers of users.

Daily work with documents and files is executed directly on "desktop"; the user sees the list of the edited documents and the list of outstanding tasks, setup of "desktop" with an opportunity to delete, add or trade places elements of the specific section is provided.

"1C: Document Flow 8 PROF for Belarus" provides access for employees to files, both for viewing, and for editing. The conflicts at simultaneous editing documents are excluded thanks to a locking gear of files.

When preserving changes in information base the new version of the file with indication of the author, date and time of creation is automatically created.

Directly from a card of the file it is possible to look at the list of versions, to delete unnecessary, to replace the active (current) version. For files of popular formats (doc, rtf, html, txt, odt) supports comparison of versions.