AND Project: Telecom

In telecommunication business, as well as in any other branch of the economy, there is a continuous finding solutions on cost reduction of the performed activity and increase in efficiency of business processes. The branched holding structure, the enormous number of clients, strict requirements to the reporting - everything does this industry sensitive to efficiency of information processing systems.

Today information technological support of internal business processes and creation of a common information space becomes the key moment of development. These problems are solved due to implementation of modern ERP systems in which the industry specifics are reflected. In the market of information products there are solutions which consider specifics of telecom industry. One of such solutions is developed by AND Project company based on the product Microsoft Dynamics AX.

The solution of AND Project for telecom industry is intended for management of financial and economic activity of telecommunication companies and large telecommunication holdings. It includes the accounting and tax accounting and the reporting expanded contractual accounting, expanded registration of personnel, budgeting, the flexible tool for allocation of costs and the financial management reporting.

As a rule, telecommunication companies have the distributed structure with rather large number of separate divisions therefore problems of consolidation and information analysis within all company in general have huge value. At the same time the information system should provide not only a common information space, but also high performance, efficiency of an information access, a possibility of consolidation and information analysis in different analytical cuts.

The solution of AND Project allows to organize simultaneous operation in the single database of a large number of branches and other separate divisions of the company by means of a digroup of the user. Thus, the efficiency and quality of system management as physically it exists as a unit, but not set of separate applications increases.

Carrying out intraeconomic calculations between branches becomes simpler, the functionality of the advice is implemented. Use the solution promotes increase in transparency and coherence of transactions, gives the chance to fully use advantages of performing transactions in system modules and reconciliation of transactions is significantly facilitated.

Besides, the possibility of information analysis on the company in general not only by financial the analyst and the accounts of the Ledger, but also additional modular the analyst and cuts is provided. For example, the analysis of debt of debtors to holding by branches: The organization of intraeconomic calculations allows to perform interfilial object passings of OS, Inventories, and the amounts on accounts of the Ledger from the corresponding modules with formation of the advice and automatic creation of magazines on acceptance in the accepting branch. For example, by transfer of debt to the head company the magazine of the received advices contains information on the amount, date of transfer, on the wiring executed in branch source.

Accounting of fixed assets

Effective accounting and management of fixed assets is of basic importance for telecommunication companies as their activity is connected with creation and maintenance of the difficult, expensive infrastructure requiring the considerable capital investments. From that, how effectively the telecommunications agency manages the property, its efficiency in many respects depends.

Section Fixed assets is adapted to tasks of management of fixed assets of telecom industry. For example, additional parameters of a card file of OS, including, accounting of technical characteristics are entered. High content of precious metals in fixed assets is feature of telecom industry. Respectively, the solution includes accounting of precious metals as a part of OS. For accounting and control of valuable substances the OS card is finished and the possibility of inventory of OS containing precious metals with the subsequent printing of the standard INV-8a form is implemented. Also in the solution interfilial and internal transfers of OS are considered. In a system it is possible to keep account and allocation of costs on inventory objects, including on objects of capital construction: a large number of objects of capital construction is characteristic of telecom industry, the difficult cost accounting and distribution of total overheads to construction objects is kept. The module "Allocation of costs" developed by AND Project is used to the solution of this task.

In a system the additional characteristics of fixed asset objects necessary for accounting and also for statistical reporting are reflected. The solution provides formation of requests by any analytical signs entered into a system. For example, the report "Inventory lists" constructed on the basis of pivot tables outputs data on fixed assets by any characteristics necessary for the user.

Allocation of costs

One of the major and most labor-consuming tasks in telecommunication company is the cost accounting, connected with production and implementation and also cost accounting of a goods sold, works or services.

In the field of rendering services this task becomes complicated still the fact that the majority of costs are indirect, and, therefore, it is necessary to develop a technique of allocation of costs on the rendered services. The more various services the enterprise renders, the it is more difficult to develop and implement the correct technique.

Advantages of this functionality is automation of difficult calculations which cannot be executed manually. There is a possibility of application of different techniques of distribution – calculation of complete cost value or use of a method direct costing, different methods of collecting and calculation of costs (job order or poprotsessny), different techniques and allocation bases. A system allows to define and analyze structures of cost value of services by all financial the analyst. Besides, in a system detailed information on cost value formation is accumulated – on each step of distribution postings therefore it is always possible to analyze how this or that amount was created are created. Thanks to code optimization calculation time is reduced. And involvement in process of distribution of staff of technical services (who have an opportunity to conduct base of the natural indicators used in the course of distribution) facilitates work of accountants and economists. The possibility of creation of templates of distribution on the basis of data on accounts of group of companies, natural indicators, warehouse postings (integration into the module Inventory management), planned budget values (integration into the module "Budgeting") is also provided.

Expanded accounting of settlings with partners

The solution for a telecom based on Microsoft Dynamics AX contains the components allowing to increase efficiency of settlings with partners and contractual accounting: a set of specialized reports for reconciliation the VAT and functionality for review and the adoptions of agreements. In particular, the report "Turnover balance sheet (Taxes)" created taking into account closing of postings on a tax allows to receive folded balance on a tax on uncompensated invoices. Fast creation of the report due to existence of closing of operations on a tax is provided. The basic principle of the solution is the obligation of conducting transactions with partners by agreements. The agreement acts as a transaction template. Agreements pass approval routes, affirm group of responsible persons, the electronic archive of agreements is conducted.

Flexible configuration of routes of a statement allows to specify fields which on a certain step can be edited (for example, the amount of the agreement, financial analysts), to keep the list of privileged persons of a route, to exercise control of the agreement on the budget. The possibility of sending messages for e-mail on the course of passing of a route is implemented. For example, the Head of financial service approving the agreement can approve the agreement or return it on the previous step. At the time of sending the agreement for the next step, or rollback, a system generates messages for the initiator of the agreement.

Integration with external automated systems

One of advantages of the specialized solution is that it provides communication, important for telecommunication companies, with external automated systems. For example, the solution is integrated with billing systems for automatic data loading in an information system, with the systems of Client-Bank and external systems using intermediate files (special means perform necessary checks of correctness of data, will transform data to the necessary format and import them to a system).

Besides, the solution contains the module "Integration" for setup of compliance of accounts, the analyst, units of measure, warehouses, etc. Within the module integration into parts of reference books, Purchase orders, Sales orders, Warehouse magazines and Banking activities is performed. Status reports of import contain information on results of loading. For example, the report "Import of purchases" contains a list successfully / not successfully loaded documents and lines of documents.

Management of payments

A system provides effective management monetary to flows, including chains of payments in the company, allows to prevent cash gaps, to support the optimal size stocks of money on the company in general and on separate checking accounts, to set priorities of payments according to strategy and tactics of the enterprise. Due to operational tracking of deviations of the fact from the plan and timely decision making the controllability of the company increases. The step-by-step mechanism of creation of requests for an oplyta, statements and carrying out on accounts of the Ledger of outgoing payments and also distribution of the rights and responsibility between the staff of the company is provided in the solution.

This functionality allows to create payments to direct initiators and to control their passing using the mechanism of routes of a statement and assignment of certain statuses to requests for payment. The transactions which are already existing in a system can act as payment reference that does possible control of payment amounts.

Budgeting

The solution of AND Project covers all cycle of budget process. Main advantages of the solution are a user-friendly interface, support of all types of budgets and interrelations between them, maintaining annual, operational and strategic budgets, support of version control. Financial planning and the analysis is performed by different by the CFD: Centers of income, Cost centers, Centers of investments. At the same time there is an accurate regulation of access rights on all transactions with the budget for each status, the CFD and a user group.

The dynamic structure of budgets provides a possibility of automatic deployment of columns and lines of the budget depending on parameters. It simplifies setup of budgets, emergence of new elements of dynamic structure does not require change of settings of the budget. The analysis of indicators of the budget is performed using the request based on the mechanism of pivot tables.

As for the financial management reporting, within the solution of AND Project it represents a broad spectrum of the various analytical reports allowing to judge a financial position of the company, profitability of the rendered services, inventory turnover, use of money and so on.

Report settings are performed without programming by method of drag and drop of necessary fields in work area where it is possible to create headings, to add comments to columns and lines of future report.

Expanded personnel records

The personnel records implemented in the solution for a telecom completely correspond both to specifics of the industry, and the Russian labor and tax law. The solution includes accounting of filial structure of telecommunication companies; the staff list with a possibility of flexible change and storage of history; the mechanism for calculation of awards and advance payments with a possibility of setup and calculation of charges taking into account temporary allowances. Delivery of charges according to the Ledger with setup on divisions, the staff list, positions, export of data on salary transfer to different banks and the additional reporting, additional algorithms and rules of calculations is provided. The specialized ERP solution provides to heads the necessary information connected with personnel management and payroll and completely maintains all specifics of the Russian legislation.

The most far-sighted players of the telecom industry already estimated advantages of the full-fledged ERP systems reflecting industry specifics. Among the companies using the solution "AND Project: A telecom for Microsoft Dynamics AX": JSC TATTELECOM, JSC ROSTELECOM, JSC NORTH-WEST TELECOM (LENSVIAZ Branch), JSC KAZANSKAYA GORODSKAYA TELEFONNAYA SET, JSC SPB TAKSOFONY, CORBINA TELECOM and SKY LINK Ltd.