Boutique Smart Enterprise Smart Prof Boutique

Management system "ASTOR: Boutique": description

Standard industry solution "ASTOR: The boutique" for the 1C:Enterprise 8 platform is the system of an ERP class and is intended for automation of large and average "single" shops retail non - food (self-service and/or countertop trade) the following classes: boutiques (average, large), department stores

Management system "ASTOR: The boutique" considers:

• Rich experience of work ASTOR in Retail automation market.

• ADVANCED TECHNOLOGIES of work of our clients

• Technological effectiveness, innovation and powerful FUNCTIONALITY of the 1C:ENTERPRISE 8 platform.

System "ASTOR: The boutique" conforms to the standard of automation of the retailenterprises RAS (Real Automation Standard) which guarantees:

• Accuracy of the data provided by the Industry ERP system and an ability to manage all processes: from purchases to the analysis of financial results.

• Speed of obtaining result from implementation – the guaranteed system implementation deadlines due to the unique technologies of implementation which are result of extensive experience of the company and a quality management system of ISO 9001:2008.

• Relevance of versions of a system at which you can develop the business, without worrying about an opportunity "outgrow a system" due to its continuous improvement and updating on the basis of your requirements.

Advantages of a system "ASTOR: Boutique"

Management system "ASTOR: The boutique" is:

HIGH-INTEGRATED

A system consists of several subsystems connected among themselves and ensuring joint work of users of different categories:

Work with the nomenclature: accounting in the flowers, the sizes, growth, completeness, etc. (an unlimited number of properties for additional charging), work with schemes of settings. Accounting and the analysis in the directions of style, types of consumers, models, invoices, trademarks, producers, seasons, adding of additional properties for the analysis.

Work with collections: collections, category management for collections, the reporting by collections.

Assortment management: assortment matrixes, category management.

Planning of a remaining balance: scenarios of plans, plans of a remaining balance, plan-fact analysis.

Inventory management: orders, deliveries, supplier analysis, analysis of trade inventories.

Management of Pricing: calculation of retail prices, loyalty system and discounting.

Management of Marketing: questioning, work with polls, work with advertizing campaigns, efficiency analysis of advertizing campaigns.

Merchandising: management of shelf space and efficiency of the commodity calculation.

Cash accounting: bank, cash desk, CR, advance holders.

Accounting of Settlement: prepayments, payment deferrals, offsets of advance payments, planning of payments.

Management of finance: budgeting, planning, plan-fact analysis.

Data analysis: ABC-XYZ the analysis, flexible reporting system, any requests to data.

Operational and inventory control: accounting of merchandising in warehouses and in a trading floor.

Accounting and tax accounting: automatic reflection of data of operational accounting on the accounting chart of accounts and registers of tax accounting, the configured accounting policies.

Sales Management System: storage and data analysis about sales to within the check, work with bonus schemes for sellers, charge of bonuses.

HelpDesk: control of actions of users, access control and powers.

COMPLEX

In a common information space a system allows to conduct the following types of accounting:

Operational and warehouse. Operational accounting of the movement of trade inventories and money. Information support and support of transactions retail and wholesale

Accounting. Automatic reflection of all registered transactions on the standard chart of accounts. Generation of the regulated forms of accounting records.

Tax. Automatic filling of the regulated forms of tax statements according to accounting data.

Financial. Support of procedures of planning and budgeting of cash flow. Creation of financial model of the company.

Main users "ASTOR: Boutique"

• Marketing specialist

• Chief manager

• Category manager

• Merchandiser

• Merchandiser

• Operator

• Floorwalker

• Cashier

• Selling assistant

• Accountant

• Financial manager

• Chief financial officer

• Commercial director

• Shop director

• Specialist of support (HelpDesk)

For each category of users the role in a system is specified, a set of the rights and interfaces is defined.

Management system "ASTOR: The boutique" allows to consider an unlimited number of characteristics and details of goods. The system interface is adapted for convenient work with complex structures of the description of the nomenclature:

• Color

• Size

• Growth

• Trademark

• Collection

• Model

• Producer

• Direction

• Style

• Category

• Season

• Invoice

Functionality

Assortment management

The module "Assortment management" is intended for assortment management of the enterprise using techniques of the Assortment Matrix and Category Management:

• Formation of an assortment matrix of shop;
• Distribution of responsibility by category managers within commodity groups;
• Distribution of responsibility by category managers within collections;
• Analysis of a lineup of commodity category;
• Adding, removal, promotion of goods;
• The analysis and processing of offers and price lists from suppliers;
• Analysis of impact of changes of the range on a category goods turnover;

Planning of a remaining balance

The module "Planning of a Remaining Balance" is intended for management of a commodity remaining balance:

• Creation of planning scenarios;
• Plans of a remaining balance for planning scenarios;
• Automatic calculation of the plan of a remaining balance;
• Plan-fact analysis of a remaining balance of goods items;
• Use of the planned remaining balance in the module "Inventory management";
• Control of orders using the planned remaining balance;

Inventory management

The module "Inventory management" is intended for management of trade inventories, orders and deliveries of goods:

• Several algorithms of automatic calculation of the order, choice of a management system for stocks;
• Sales forecast;
• The indication of percent of the maximum level from a planned remaining balance for control of level of the order, the indication of percent of the order.
• The indication of the numerical parameters of the order depending on the selected management system for stocks by additional characteristics of goods (order size, the maximum value of order size, the minimum value of order size)
• The system of rating of suppliers with a possibility of adding of own criteria;
• Accounting and control of accomplishment of conditions of deliveries: completeness, quantity, prices, time and so forth;
• Control of delivery agreements and purchase prices;
• Different options comparison of orders and deliveries: from completely manual to completely automatic;
• Accounting of the executed orders and reasons for rejection.

Management of pricing

The module "Management of Pricing" is intended for management of pricing parameters, parameters of a discount system and advertizing campaigns:

• Unlimited number of categories of the prices;
• Several algorithms of automatic calculation of the prices;
• The configured rules of rounding of the prices;
• Analysis of a price number of a commodity group or collection
• Analysis of a number of margins of a commodity group or collection
• Flexible configuration of a system of discounts: percentage, threshold, discounts for the check, discounts for goods, discounts on time and on discount cards;
• Number generator of discount cards;
• Possibility of the indication of the special price on the detail of goods;
• Management of advertizing campaigns: M in N, percentage, special price;
• Efficiency analysis of advertizing campaigns.

Operational and inventory control

The module "Operational accounting" is intended for complete accounting of merchandising in warehouses and in a trading floor of the enterprise, and also for management retail and wholesales:

• Accounting of merchandising on several legal entities;
• The configured rules of resale of goods between legal entities;
• Unlimited number of warehouses;
• Accounting of the movement of goods of different type: goods, set, material;
• Accounting of a returnable and irrevocable container;
• Possibility of accounting of goods on additional characteristics: color, size, growth, completeness. The list and structure of accounting characteristics is defined by the user;
• Registration of results of inventories and elimination of regradings;
• Fixing of shortages at arrival of goods;
• Possibility of accounting of transport and other additional services by delivery;
• Several options of calculation of taxes in the goods receipt note;
• Accounting of quality certificates;
• Control of non-invoiced deliveries;
• Possibility of a design of receipts of import goods;
• Accounting numbers SCD;
• Possibility of strict control of the range and purchase prices of the supplier;
• The analysis of the accepted goods on belonging to an assortment matrix;
• Accounting of bonus deliveries;
• Master of supplier returns;
• Possibility of reservation of goods for buyers;
• Subsystem of shaped coding;
• Use of a retail store equipment during the work with documents;
• Accounting of payments using credit cards;
• Accounting of payments for services of mobile operators;
• Control of the module Sales Management System in the On-Line mode.

Merchandising

The module "Merchandising" is intended for effective management of shelf space and the calculation of goods:

• Visual design of plano-grams of trading floors and shelves;
• Storage of history of plano-grams;
• Mechanism of an approval of plano-grams;
• Ready templates of a retail store equipment;
• Groupings of racks for group processing;
• Different algorithms of calculation of the calculation of goods: horizontal, vertical, at the price, on dimensions, by trademarks, based on ABC analysis;
• Visualization of results of sales on plano-grams of the hall and shelves;
• Efficiency analysis of use of square meter of the floor space - on racks, groups of goods, shops;
• Use of parameters of the calculation in processes of management of the range and stocks, when moving goods to a trading floor and carrying out inventories.

Money

The module "Money" is intended for accounting of the movement of cash and a non-cash:

• Unlimited number of cash desks and checking accounts;
• The cash accounting in different currencies;
• Accounting of transactions of collection;
• Accounting of money in way;
• Accounting of issue of money to advance holders;
• Accounting of purchase transactions and foreign currency sales;
• Interaction with systems the client bank

Settlement

The module "Settlement" is intended for accounting of settlement with partners of the enterprise: suppliers, buyers, advance holders:

• Accounting of settlement by agreements;
• Accounting of settlement on a container;
• Accounting of settlement on safe custody;
• Accounting of settlement with advance holders;
• Accounting of settlement on the commission;
• Several options of automatic calculation of a commission fee;
• Automatic repayment of debts or advance payments. Possibility of manual adjustment of an order of repayment;
• Formation of Settlement reconciliation statements;
• Possibility of performing transactions of offset;
• Creation of a plan of payments;
• Accounting of amount-based differences.

Marketing

The module "Marketing" is intended for accounting of the marketing efforts directed to consumer research:

• Planning of marketing efforts;
• Budgeting of marketing efforts;
• Efficiency analysis of marketing actions;
• Management of sales;
• Planning of a grid of discounts in promotional period depending on a remaining balance of goods, a collection
• Questioning of buyers and employees;
• Analysis of results of questioning;
• Comparison of results of questioning for the different temporary periods;
• Possibility of issue to the buyer of the discount card based on filling of the questionnaire.

Data analysis

The module "Data analysis" is intended for the analysis of results of activity of the enterprise for different parameters:

• Possibility of creation of own options of ABC-XYZ of the analysis of different data sets;
• The predetermined options of ABC of supplier analysis;
• The predetermined options of ABC-XYZ of the analysis of merchandising;
• The mechanism of consolidation of goods in collections and the analysis of the movement of goods by collections;
• The flexible mechanism of consolidation of goods in categories and the analysis of the movement of goods by categories;
• Data analysis according to details of goods (colors, the size, growth and so forth)
• The analysis of a remaining balance and sales on characteristics in a matrix type
• A broad set of reports with a possibility of flexible configuration of the list of the output data, groupings, selections and sortings;

Accounting and tax accounting

The module "Accounting and tax accounting" is intended for reflection of all commodity-money transactions registered by a system in accounting and tax accounting:

• Support of several schemes of taxation: the general, simplified, an UIIT, the general + an UIIT, Simplified + by an UIIT;
• The configured account policy for accounting and tax accounting separately on each firm;
• Accounting of activity of branches;
• Accounting of transactions wholesale and retail. Accounting of production operations;
• Fixed asset accounting: acquisition, depreciation calculation, implementation;
• Accounting of intangible assets: acceptance to accounting, depreciation calculation, implementation;
• Expense accounting of future periods: acquisition, automatic write-off;
• Material accounting: acquisition, write-off, implementation;
• Automatic accounting of the VAT: automatic calculation of tax deductions and recovery of the VAT, automatic creation of purchase ledgers and sales;
• Cash-book;
• Accounting of turnover of alcoholic products:
• Declaration on volumes of intake of alcohol;
• Declaration on the movement of alcoholic products;
• The regulated reporting:

automatic filling of the balance sheet (F No. 1);

automatic filling of the profit and loss statement (F No. 2);

automatic formation of the tax declaration on property;

automatic formation of the declaration on the VAT;

automatic formation of the declaration on income tax;

other regulated forms.

• Formation of the book of accounting of income and expenses of the individual entrepreneur;
• Unloading of data in the 1C: Accounting 8 system;
• Data loading from the "1C: Payroll and HR Management" system;
• Unloading of data for delivery of the regulated reporting in electronic form. * Integration into software "Sprinter"

Cash management

The module "Cash management" is intended for the organization of budget cash management with support of procedures of planning, the adoption of planned transactions and control of execution:

• Accounting of requests for payment;
• Creation of a plan of payments
• Multi-currency accounting and planning;
• Monitor creditor and receivables;
• Possibility of planning according to several scenarios of succession of events for one period;
• Flexible mechanism of approval and statement financial transactions;
• Formation of payment documents on the basis of planned transactions;
• Automatic formation of planned operations on settlings with suppliers on the basis of commodity documents and conditions of agreements;
• Possibility of setup by the user of necessary analytical cuts by each type of cash flows and a method of their reflection in management accounting;
• The specialized tool for condition monitoring of monetary cells taking into account the actual and planned transactions, forecasting of cash gaps;
• Instruments of analytical data view on one or group of scenarios, comparison of results of several scenarios, variance analysis (the plan-fact analysis). * Interpretation of indicators on analysts and on transactions.

General financial management

The module "General Financial Management" is intended for the organization of an operational management system for the company for the centers of the financial responsibility using procedures of budget planning.

• Modeling of a financial structure of the enterprise. Planning of activity in a format, convenient for financial service of the enterprise;
• Creation of different planning scenarios of activity of the enterprise (the successions of events differing in the detail level, a step and planning horizon and also allowing to create several options for one planning period);
• Use of a uniform format for reflection and the analysis of planned and actual targets;
• Accounting and planning by the centers of the financial responsibility (CFR);
• Creation of own procedures of drawing up and approval of budgets by responsibles;
• Budgeting of cash flow (Cash Flow) on the centers of the financial responsibility of the enterprise.
• Budgeting of income and expenses (Profit and Loss Statement)
• Formation of the Financial balance ((Balance Sheet)) of the enterprise with a possibility of interpretation of data to within the balance sheet items which are a part of the report. Setup of structure and display format of data on a financial balance of the enterprise.
• Ready library of the configured indicators;
• Flexible mechanism of distribution of access rights of users to financial information;

SALES MANAGEMENT SYSTEM

The module "SMS" is intended for management of a line of POS terminals, to storage and the analysis of results of sales to within the check, with providing information for category managers, marketing specialists.

• Data collection for unloading in POS terminals;
• Unloading of data in POS terminals;
• Data acquisition about sales from POS terminals;
• Storage of all sales history on all POS terminals to within the check;
• Analysis of different parameters of sales: distribution of checks by time of day, the carried-out discounts, average values of sales, distribution of sales by amount-based ranges of checks.
• Management of bonus schemes for sellers, charge of bonuses
• The analysis of sales on sellers.
• Analysis of loading of cashiers and planning of cash changes;
• Search of joint products.
• Viewing a remaining balance of a trading floor in the On-line mode.
• The module is optimized under storage and the accelerated processing of large volumes of data. The module SMS provides management of a cash line from 1 to several tens POS terminals with fixing of each check.

HelpDesk

The module "HelpDesk" is intended for execution of operations on procedural system maintenance, control of integrity of data, user administration:

• Administration of the list of users, purpose of roles of users in a system, setup of interfaces and rights to use of objects.
• Setup of defaults for users.
• Setup of rights to use of objects and details of objects.
• Control of the list of active users.
• Fixing of all main actions of users in a system.
• Blocking of users.
• Possibility of group processing of objects of a system
• Possibility of creation of any requests to data.

Additional opportunities

Management system "ASTOR: The boutique" has the following additional features:

• The flexible system of setup of Schemes of settings for goods on which additional charging is kept;
• Possibility of a binding to elements of any reference books of any text files, descriptions, images;
• Accounting of the operations of processing performed in the Check system NET;
• Goods card printing with information on goods, and also with the image of goods
• Creation of templates of labels and price labels and also price labels for advertizing campaigns;
• Creation of templates of names for goods
• Possibility of shaped coding of documents for simplification of their search
• Upgradeability of printed forms of documents "on the fly" without leaving the system
• Possibility of a binding to elements of any reference books of any text files, descriptions, images;
• Flexible configurations of selections and sortings of elements in reference books and magazines of documents; Built-in qualifiers of units of measure, countries of the world, world currencies.
• Accounting of powers of attorney;