BB workspace

The bb workspace system is an end-to-end system of electronic document management with the cheloveko-focused architecture of HOA (Human Oriented Architecture).

The bb workspace system belongs to the class of ECM systems (Enterprise Content Management) and supports complete lifecycle of management of documents from creation and registration, before archive storage in separate databases for each calendar year. In an end-to-end system of bb workspace the STP technology of end-to-end information processing (Straight-Through Processing) and function of a BPM system is implemented (Business Performance Management - business performance management).

Visual layers of a System:

• bb docflow is internal electronic document management (orders, agreements, memos, instructions, resolutions, etc.)
• bb budget is internal financial document flow: budgeting with unloading in Excel (requests for payment of accounts, control of execution of requests within the approved limits of budget forming articles
• bb crm is customer interaction and partners (planning of contacts, meetings, negotiations)
• bb staff is personnel records, a time recording of employees
• bb tuning is setup and customization of a system under business requirements
• bb docflow web is electronic non-financial document management via the web interface

The system of effective management bb workspace allows once the in-fed information one division, to successfully process this information in all other divisions. End-to-end accounting of information guarantees a possibility of one-time data processing in different divisions, for example: in customer relations department, in legal department, in accounting and in administration.

The system of effective management bb workspace is one of the first automated systems of this class where the principle of "end-to-end information processing" was applied (STP - Straight Through Processing). End-to-end information processing allows to use the uniform software product and to save financial resources on acquisition and support of separate software products.

At login of effective management of bb workspace each user can involve Windows authorization that will allow the System of effective management bb workspace "remember" of the user and not to ask to enter the password at each input.

Integration with Microsoft Office is caused by a rasprostrennost and popularity of such editors as Word and Excel which are actively used by many employees by preparation of electronic editions of documents. Dense integration with a packet of Microsoft Office allows users of a System of effective management of bb workspace to spend a minimum of time for preparation of documents. For example, all data from the System of effective management bb workspace can be automatically transferred to files of the Microsoft Word format, and close integration with Microsoft Excel allows to build any statistic reports on clicking of one mouse button.

The Dokumentirovannost of system operation of effective management of bb workspace both for users, and for the Administrator guarantees steady understanding of a program runtime as at the level of each action, and system operation of effective management of bb workspace in general.

The documentation package is formed in a convenient format of help files of Windows (*.chm) and necessary for successful work from the System of effective management bb workspace - always relevant and the detailed "Description of functionality" comprises all.

The training flash-videos which allow to begin to work in 20-30 minutes in a System at the level of the experienced user are intended for fast mastering of work with the System of effective management bb workspace.

Advantages of use of end-to-end technologies of document flow

Thanks to coherence of separate visual layers of the bb workspace program a number of important advantages is available to its users:

• Possibility of information processing without repeated input. As the automated areas of document flow harmoniously are combined in uniform DBMS, users of the software product can perform end-to-end information processing by means of one mouse click, using convenient visualization of any necessary layer.
• Saving of time. Simplification of an information access, the clear system of its storage and processing allows to increase performance and to save time necessary for work with documentation. According to developer company, use of the bb workspace program provides on average till 2 o'clock daily saving of time at each employee. Besides, the structure of the software solution free of charge includes the functionality for a time recording allowing to receive detailed statistics on each of work types within any position.
• Operational obtaining reporting. The program allows to display dynamically in real time documents by their types, nomenclatures of affairs and projects, structures of the organization, the status of document handling, clients and partners, the status of work with clients and partners, financial requests and limits and also stages of their processing.
• Simple maintenance of single solution. Thanks to full automation of all mechanisms of installation and updating of the program it needs only the minimum participation of the user that excludes influence of a human factor. The complete solution allows to get rid of a set of software products with own databases and excludes emergence of the difficulties arising when updating the separate systems.
• Clear interface. To work with the bb workspace program, it is not obligatory to be the advanced user. Developers of this electronic document management system paid special attention to creation of the user interface on which ergonomics the convenience of using of functions and speed of mastering of work with the program depends. Actually even the unsophisticated user will be able already several minutes later after the first acquaintance to the program rather surely it to use.