BFT. Snacks

BFT.Zakupki is a comprehensive information system for organizing the procurement process, which allows you to fully automate all procurement processes in accordance with the requirements of Federal Law No. 223-FZ: from the formation of needs to the fulfillment of contractual obligations and the formation of control reporting. The system "BFT. Snacks" is included in the Unified Register of Russian Software.

2022

223-FZ Compliance Controls Handbook

BFT-Holding on December 26, 2022 announced the update of the complex system for automation of procurement activities "BFT. Procurement." It added a specialized reference book "Controls for compliance with the requirements of 223-FZ." It will allow customers to collect all requirements from the procurement provision in a single information environment and automatically check purchasing documents for compliance with the necessary criteria.

The practice of conducting electronic bidding for 223-FZ regulates all business processes of procurement procedures. Thus, procurement provisions and standard provisions should be placed in the Unified Information System (UIS Procurement). On the UIS side, such information is stored in text format. This is a limited set of electronic document data that does not allow you to maintain automated controls for compliance with the requirements of procurement procedures.

With this implementation of the business process, purchasing specialists are forced to manually monitor and check a huge amount of incoming documentation, which significantly increases the labor costs of employees and can lead to human errors.

To solve such a problem, the latest update of the software complex "BFT. Purchases" included a specialized reference book "Controls for compliance with the requirements of 223-FZ." With its help, the system "BFT. Purchases" will allow you to display all these procurement provisions from the UIS in a single interface, as well as enrich them with additional information.

Thus, customers will be able to enter in the directory information on the timing of procurement procedures and the placement of documentation, and set up controls in it by to goods Russian origin, selections of mandatory quotas, conditions for placing procurement procedures from subjects small business and other criteria. Based on the controls issued, the system will alert the customer if the purchasing requirements have been violated and will help correct this information. This will significantly save time employees on the analysis of procurement documents and will avoid errors.

The updated solution will allow employees of procurement departments to carry out automated control when processing electronic documents, ensure prompt monitoring of the achievement of quotas for purchases of goods of Russian origin in real time, as well as provide correct data to the chief managers of budget funds for approval. These are the most important stages of procurement procedures, the automation of which can remove a number of untargeted tasks from procurement specialists. The holding will continue to develop the BFT. Snacks system and offer state-owned companies and businesses up-to-date digital tools, commented Rustam Ardavov, Director of the Department of Public Procurement and Financial Control of BFT-Holding.

Ability to automate the full procurement cycle

BFT-Holding, a Russian developer of software products and custom solutions for the public sector and business, has modernized the BFT-Zakupki software complex. The updated system will allow customers of all levels and production areas to automate the full cycle of procurement activities and bring it in line with the 223-FZ, representatives of BFT-Holding said on September 8, 2022.

The system "BFT. Procurement" is designed to organize the full cycle of the procurement process - from planning procurement and determining the supplier to monitoring and analyzing the results obtained from the execution of contracts in accordance with the requirements of the 223-FZ. The system allows you to automate all procurement processes and organization, as well as give access to them according to the principle of a single window. With the help of the solution, end users will be able to ensure the openness of the procurement system, standardize all stages of procurement and, as a result, save by optimizing procurement costs.

Many organizations that conduct 223-FZ purchases use disparate information systems and services in their work. Some typical actions on demand generation, planning, procurement and documentation maintenance of the organization are carried out manually. The lack of automation of the purchasing process prevents them from integrating purchasing into the complex business process of the organization. This makes the procedure long, opaque and poorly managed. At the enterprise, control over the sources of procurement financing and the target direction of spending of funds is difficult, verification for compliance with the requirements of the law is complicated and processes for the formation of reporting analytical documentation are poorly organized.

The system "BFT. Purchases" can solve all these problems. In real time, it will allow all participants in the procurement process to quickly view, analyze information on planning, formation and determination of the winner of the purchase, as well as allow the heads of the procurement department to make effective management decisions based on all available information, the company said.

System Package

The software solution "BFT. Purchases" contains 6 basic modules, as well as several additional tools and modules that can be supplied for specific customer tasks.

Basic modules of the system:

• Requirements Generation module - allows you to collect requirements for the purchase of goods, works and services of structural divisions for subsequent inclusion in the procurement plan. With the help of the designer, users can create a draft contract, as well as set the initial maximum price of the contract.
• Purchasing Planning module - allows you to automate the planning, creation and approval of a purchasing schedule for placement in the UIS in the procurement area.
• Module "Procurement" - allows you to automate the entire business chain from the formation of a procurement procedure requirement to summing up. With the help of the module, you can organize joint purchasing planning, generate purchasing documentation in the designer, and check purchasing participants against a set of criteria.
• The " Contract Execution" module provides maintenance of the Register of concluded contracts, amendment and termination of contracts, maintenance of execution documents and claim documents. The module assumes the automatic formation of draft documents based on data from previously approved and signed documents, and also provides control over their compliance with each other.
• Analytics and Reporting module - allows you to automate the preparation of routine reporting. Using OLAP analysis, data can be visualized as infographics.
• Module "Accreditation of suppliers" - allows you to conduct a preliminary check of market participants and form a register of potential suppliers.

Additional modules include:

• Counterparty accreditation module - designed to carry out the additional accreditation procedure for potential contractors.
• Module "Directories and Classifiers" - contains references data from the Unified System of Regulatory Reference Information (ENSI) - all-Russian directories and classifiers, information on procurement methods, a directory of customer and counterparty organizations, directories financial analysts and others. content
• Module "Regulations and Reporting" - contains reporting and analytical materials provided for by regulatory legal acts in the field of procurement.
• Widgets module - are system widgets that can display the calendar of meetings of the procurement committee, the calendar of purchases and other information.

Safety

The security of access to information resource "BFT. Purchases" is provided using a single user authentication system based on its own security server or security server based on the software products of the company "Outpost." According to the developers, flexible access setting allows you to configure and distinguish access rights for different groups of users at the level of documents, operations on them and other options, which ensures a high degree of security of the solution in accordance with the requirements of FSTEC.

BFT.Zakupki is a comprehensive digital tool with which we help Russian organizations, state authorities, local governments to build an effective procurement system within the 223-FZ. With it, we contribute to the digital transformation of the enterprise and help it improve the manageability of procurement procedures. Work with the system is carried out in a single information space, which is convenient for all participants in the procurement process. They can refer to a single NSI database, conduct legally significant electronic document flow among themselves, as well as promptly monitor all procurement procedures and carry out operational control of violations. All this helps the participants in the process to reduce the time for performing routine tasks, as well as increase the transparency of purchases. To help users - an intuitive interface, as well as support for our specialists at every stage of working with the solution. Experts of BFT-Holding will help to work out business processes, train employees of the customer organization to work with the system and provide all the necessary technical support, "said Rustam Ardavov, Director of the Public Procurement and Financial Control Department of BFT-Holding.

In 2022, further modernization of the system continues. Improvements are focused on improving user convenience, expanding the ability to automate the filling of electronic document data, adapting settings to the individual business model of customers, as well as expanding the ability to obtain analytical data on the procurement process in real time.

Tasks to be solved

Tasks that the "BFT. Purchases" system allows solving as of February 2022:

• providing customers with all procurement tools used in the procurement services market;
• Intuitive interface customized for individual business processes
• compliance of the bidding organization business process with the established procurement organization practices for 223-FZ;
• Automate all procurement processes and organization in a "single window."

2016: In the Register of Domestic Software

The BFT.Zakupki system is registered in the Register of Domestic Software under No. 1515 of 05.09.2016.