Borlas: The BARS System of formation of accounting records according to practice of RAS

The system of formation of accounting records according to practice of RAS

The system of formation of accounting records according to practice of RAS are the development of specialists of IBS Borlas designed to reduce significantly costs for implementation of ERP systems and also to facilitate process of adaptation of ERP systems under regularly changing requirements of the legislation of the Russian Federation in the field of accounting and tax accounting.

The solution is based on technologies of Oracle and represents the generator of all types of the reporting on the basis of booking data with analytics from subsystems. Development is intended for corporate systems of management on the basis of Oracle applications of E-Business Suite of versions 11 and 12.

Relevance of the solution

Need of creation of this solution was dictated by detailed job analysis of accounting services of the Russian enterprises with information systems which specialists of IBS Borlas conducted during several years of project work. The analysis showed that the western ERP system effectively solves problems of management accounting, however the companies should make considerable efforts for setting of the Russian accounting and tax accounting. At the same time regulations and forms of the reporting change quite often that requires regular making changes in a corporate information system and, respectively, costs from the enterprises.

Advantages of the solution

The solution IBS Borlas facilitates development and modification of the reporting based on accounting data – and, according to estimates of experts of the company, it to 40% of the reporting used in ERP systems. Significant simplification and acceleration of work of accountant officers as the reporting prepares without involvement of developer specialists (external or from the structure of IT service of the enterprise) becomes result.

Thereby, first, the efficiency is provided, secondly, the enterprise gets rid of additional finance costs.

In addition to daily activity, possibilities of the solution are of value at implementation of information systems when considerable resources are spent for development of the analytical reporting on the basis of booking data. Besides, in case of new requirements or changes of the legislation reports are easily modified.

Opinion of the developer

Pavel Bazarov, expert of Department of business applications and technologies of Oracle of IBS company: "Specialists of accounting services are hit in the hands the flexible tool – the designer of the reports and also library from more than 30 ready report forms which are most often used by the Russian enterprises. A system allows quickly and without excess costs to solve a broad spectrum of tasks of preparation of the reporting: for needs of the company, for giving in state bodies, during passing of audits by the enterprise, etc."

Creation of a system

The solution can be set as on the corporate information system which is in commercial operation and is used from the first stages of an implementation project of ERP.

During implementing solution loading of booking data from a corporate information system in the data warehouse where on their basis according to the qualifiers set by users reports are created is provided. The solution can be integrated both with the solution of Oracle corporation on account correspondence, and with own solution IBS Borlas "Account correspondence" which is not requiring additional settings.

ERP with the Russian registration

How the accounting systems constructed 'on the basis of the best world practices' were good their logic of work is based on average algorithms and data from the different countries. Therefore when using similar solutions in Russia anyway it is necessary to face notorious domestic specifics. And the greatest difficulties face when forming obligatory accounting and tax statements. For data transfer from standard reports of the western ERP in the Russian standards of accounting records (RAS) essential time expenditure and efforts are required. And such reporting in financial modules occupies up to 40% of total amount. It is important also that the creations of a system of a report form developed at a stage under RAS should change after changes of requirements of the legislation. However for this purpose program intervention which cannot do to the staff of financial services, as a rule, is necessary. It is necessary to address IT service, as a result terms of making changes increase, and together with them labor costs increase: financiers and accountants on places should make many efforts in order that the reporting satisfied regulating authorities. And all this pours out in works involving all hands and processings when closing reporting periods.

After a number of the customer appeals which faced similar difficulties, specialists of Borlas in 2009 developed the specialized solution — 'The system of formation of accounting records according to practice of RAS', also known in the market as BARS (Borlas Accounting Reporting System). The solution represents a program superstructure for Oracle E-Business Suite and implements functions of the configured reporting generator on the basis of booking data complemented with opportunities of analytics and integration into the different modules ERP.

BARS helps to prepare the reporting in strict accordance with requirements of RAS, including such specific as reflection of account correspondence, red reversal and exception of turnovers on technical accounts. Specialists of accounting services are hit in hands the flexible tool — the designer of the reports and also library from more than 100 ready forms which are most often used by the Russian enterprises including such report forms as the balance sheet, the profit and loss statement, tax declarations, etc. As a result of application of BARS formation of new reports, tax registers and other types of accounting records becomes simpler, becomes possible quickly and without excess costs to prepare the reporting for needs of the company, for giving in state agencies, for passing of audits, etc.

The operation algorithm of the solution is rather simple — booking data from a corporate information system are loaded into the data warehouse where on their basis according to the qualifiers set by users reports are created. The value of the solution is that new report forms can be created without involvement of developer specialists (external or from the structure of IT service of the enterprise). It, first, provides efficiency, secondly, saves the enterprise from finance costs. In addition to daily activity such opportunities are useful at implementation of information systems when considerable resources are spent for development of the analytical reporting on the basis of booking data. Besides, in case of new requirements or changes of the legislation it is easy to modify reports.

In addition the solution BARS is integrated with the Oracle BI dashboards. The ready model allows users to execute detailing of booking data to the primary document and also to quickly construct new reports and diagrams on the following areas: cost analysis of the enterprise, the analysis of profitability of the enterprise, management of warehouse stocks, management of settlings with partners (debtors and creditors), cash management and assets of the enterprise (see the drawing). The calculated formulas, such as turnover of stock balance, debts and other indicators with detailing to analytical cuts are available to creation of new dashboards as balance indicators, indicators for the period, and.

Important advantage is that BARS can be added to already acting solutions on the basis by Oracle E-Business Suite or is set at the first stages of an implementation project of ERP. For obtaining the maximum effect at implementing solution of Borlas offers the additional services on creation and maintenance of the systems of formation of accounting records according to practice of RAS including:

• the analysis of the current situation in the field of accounting and tax accounting;
• installation and setup of a system and also the modules Oracle E-Business Suite interacting with it;
• consultation and user training to work with a system;
• technical support of system operation.

Since 2009 BARS found application in information systems of structures of Rostelecom, Ak Bars bank, Mosvodokanal, companies 'Kuybyshevazot', 'HaloPolymer Perm', 'Vanino Commercial Sea Port', 'Yandex', 'Chelyabenergosbyt', 'Apatit', etc.