BrightDocs

The electronic document management system of BrightDocs is intended for the companies having one of the following:

• large number of documents;
• filial structure;
• the distributed offices;
• processes of approval of documents.

A system allows to bring at the organizational level order to the internal, entering and outgoing documentation and to accelerate process of editing and approval of documents for the account:

• existence of the regulations of the company automated, clear to the end user;
• automation of a cycle of approval and document approval with the automatic notification of all interested persons;
• the organizations of work only with "the" documentation — each user of a system sees only those documents which should see;
• possibilities of simultaneous editing documents by several users (for the documents Microsoft Word, Excel, OneNote);
• the flexible reporting which allows the management to analyze the number of the processed documents, number of the approved and expired documents, to take measures for correction of a situation.

The solution Bright Docs is implemented on the Microsoft SharePoint Server platform, and thanks to it provides:

• security blanket of data and organic integration with the information security policy used into the companies;
• convenience of using thanks to a usual applications interface;
• effective information exchange of employees;
• single platform for management of internal and external networks and Internet-applications;
• decrease in a routine component in work of employees.

Advantages of the solution

For top managers

• Prevention of losses of documents – decrease in legal and economic risks.
• Increase in transparency and controllability of business.
• Effective investments into IT infrastructure.

For heads

• Control of execution of instructions.
• Increase in number of at the same time executed projects.
• Performance improvement of employees.

For employees

• Quick search.
• Reliable document storage.
• Friendly and clear interface.
• A common information space for work with documents.
• Access only to "the" information.
• Uniform routes of approval.
• Approval process acceleration.
• Exception of losses of documents.

Functionality of the solution

Business process automation. Treat basic processes of document flow for which automation the solution Bright Docs is intended:

• Creation and processing of outgoing documents.
• Creation and processing of internal documents.
• Processing of incoming documents.
• Issue and execution of instructions.

Document registration. A system allows to create cards of new documents (projects) and to enter their details.

Tracking of a work progress with the document. The solution allows to attach necessary files to cards, to enter information on addressees and accompanying documents, to create references, to keep different magazines (both in manual, and in the automatic mode).

Control of execution of instructions and tasks. A system supports possibilities of independent instructions, instructions according to a certain document, automatic mailing to contractors of individual tasks of instructions, monitoring of process of execution of tasks.

Transfer of documents. The solution allows to create automatically in a personal workplace references to cards of necessary documents and also to send cards of documents and the files attached to them in the form of e-mail messages.

Reviewing of documents and projects. The solution allows to send requests for reviewing of the document to an employee group, with the subsequent consolidation of results of reviewing in the uniform document.

Vising and signing of draft documents. In the solution consecutive, concurrent and difficult processes of approval and the approval of draft documents in electronic form are automated.

Automatic registration of the document. Bright Docs automatically registers documents on the basis of projects.

Data retrieval. A system provides to users full-text and attributive search for any information which is contained in a system: data of users, files of any format, documents, instructions, tasks and so forth.