Digital Design: SumMeet

The main articles are:

• Speech technology: On the path from recognition to understanding
• Voice biometrics

SumMeet is an auto-protocol meeting system.

2022: As part of the solution for automating the preparation of minutes and transcripts of meetings

On December 13, 2022, Digital Design and Webinar Group presented a single solution for corporate customers, which includes Russian products: video conference call (VKS) Webinar.Meetings and the SumMeet auto-protocol system.

Webinar.Meetings video conference is a fully functional solution for organizing online meetings. The SumMeet logging system allows you to get the final meeting protocol with conclusions and important points added using artificial intelligence, as well as a list of orders with executors and deadlines.

The peculiarity of the Webinar.Meetings VKS proposal and the SumMeet system is the automatic preparation of final minutes and transcripts of meetings. The transcript of the meeting is divided by speakers by providing a multi-channel audio recording, which allows you to get acquainted with the text of the meeting in the optimal format and is guaranteed to assign the text to the meeting participant.

Video conference call Webinar.Meetings is a Russian VKS product that has a deployed API and provides separate audio tracks by speaker. As a result of integration with the Summeet logging system, the secretary does not need to clarify the author of the text by listening to fragments of the meeting record. In automatic mode, not only an audio file is transmitted to the protocol, but also complete information about the meeting: date and duration of the meeting, name, participants.

Pros of the offer:

• The time to edit the minutes of the meeting by the secretary is reduced from 1 hours to 5-10 minutes.
• The protocol will contain exact wording and be sent to the participants just a few minutes after the end of the meeting.
• A convenient interface and set of machine learning models make it possible to create final minutes of meetings not a heavy routine or burden for a responsible employee, but an easy and optional procedure: in automatic mode, the protocol will be created even without the participation of the secretary.

2021: Purpose, Functionality and Objectives

The SumMeet system is used to automatically log meetings using voice artificial intelligence technologies personalized for client data. The system is able to recognize speech, decipher information from the meeting and automatically compile the full text of the transcript of the meeting, as well as speed up the formation of the minutes of the meeting according to the template.

The solution is intended for corporate secretaries, heads of departments, members of collegial bodies and project teams. SumMeet aims to improve the effectiveness of the meeting review process by reducing resources for the preparation of deliverables and automating routine operations.

Functionality (as of July 2021):

• Transcribe meeting audio into text
• Automatic transcript creation (full transcript) of online and offline meetings
• Highlights, decisions and objectives of the meeting in the form of summaries, summaries or minutes (meeting minutes)
• Validation and editing of the received materials and the opportunity to share them
• Create a brief minutes of the meeting in the corporate template
• Store information about past meetings and their results in the archive
• Quickly find the information you need

Tasks to be solved:

• For guidance:
  • Prompt receipt of the transcript and minutes of the meeting in a single format;
  • Revision and reproduction in memory of decisions taken at the last meeting;
  • Monitoring of setting and execution of tasks following the meeting;
  • Automatic receipt of the report on the results of the meeting, even if it is not possible to attend it.

• For secretaries:
  • Acceleration of the process of preparation of reporting materials following the meeting;
  • Translation of the audio meeting into text without the need for repeated listening;
  • Formation of meeting minutes by minimal efforts, based on verification and editing of automatically collected materials;
  • No risk of misrepresentation and missing important details.

• For employees:
  • Saving ideas and fixing important details during the meeting without attracting additional resources;
  • The ability to quickly enter the course of the new project without losing the agreement with the client and colleagues;
  • The ability to refer to the full transcript of the meeting and find information to clarify the details.