E-invoicing of e-document flow

Service of "E-invoicing" - the universal electronic system allowing the organizations to exchange all necessary documents with the partners and regulatory authorities (FTS, RPF, Rosstat, the Social Insurance Fund) (purchase orders of goods, invoices for payment, invoices, agreements, etc.) in electronic form, without use of paper carriers.

All documents transmitted using the E-invoicing system have the same legal force, as well as paper. If necessary documents can be provided in tax authority for confirmation of perfect expenses, accounting of the VAT and other purposes.

"The universal system of effectual in law electronic document management allows to solve business challenges online, regardless of distance between partners, scales of business and a type of activity. "E-invoicing" helps the organizations to provide the high transmission rate of documentation, to considerably reduce quantity of manual work and to reduce storage costs of documents and postage costs. It is sure that clients of Sberbank will appreciate its opportunities", - the vice-chairman of Northwest bank Alexey Melnikov notes.

Implementation of this service became possible thanks to expansion of functions of a system of Internet banking "Sberbank Business Onl@yn" which is actively used by legal entities for account management, settlings with partners, the direction in bank of registers on transfer of the salary.

The service of "E-invoicing" is available in all territory of service of Northwest bank JSC Sberbank of Russia to the clients using a token – electronic key of access to the Sberbank Business Onl@yn system. The access device is executed in the form of normal a flash card with the software and the electronic digital signature of the client.

2018

Ecosystem of electronic document management for corporate clients of Sberbank

The key processes transferred to e-document flow

• Invoices
• References
• Agreements (collection, salary project, other)
• Credit process (credit and security documentation)
• Credit monitoring
• The closing documents (Accounts, Acts, other)
• OTHER

• All clients of Internet bank already participants of e-document flow
• Document flow Bank Client - it is free
• Release of the EDS - it is free
• Receiving and sending any document types (structured and unstructured)
• Possibility of use of the EDS of any accredited UTs

E-invoicing - as the cloud EDMS for business

Key advantages

• Usual mail interface
• Free release of the EDS
• Unlimited document flow for 295 rub/month.
• Connection in 1 cliques

From creation before storage of electronic documents

For Clients of Sberbank in Internet bank the ecosystem of legally significant document flow including is created the interconnected set of the services covering all needs of the user from creation of the document before placement it on storage

Designer of documents

At the beginning of 2018 Sberbank started the Designer of Documents service allowing to create legally competent documents in several clicks (agreements, acts, claim requirements, etc.) based on the built-in intelligent system of the choice of conditions of the document and multivariable templates.

The service allows to create practically any document from the power of attorney on the car to the difficult purchase and sale agreement in full accordance with the legislation of the Russian Federation. The base from more than 1400 document templates for business and personal needs, including the personnel, moving papers, powers of attorney, documents connected with the intellectual right and many other things is integrated into service.

Use of service will allow to reduce significantly time and to reduce costs of entrepreneurs for creation of necessary legally competent documents, to refuse completely services of third-party lawyers by preparation of the required for business or personal needs of documents.

"Our idea — to save businessmen from routine transactions — gained new development in the form of Designer of Documents service. Each enterprise inevitably is faced the need to prepare documentation. Create the necessary document in a correct form, fill out it without errors, obtain information on an order of holding the necessary legal procedure — all this is available to any entrepreneur literally in several clicks now. Thanks to new service our clients can prepare any documentation independently, without attracting and without employing lawyers" — the director of the Digital Corporate Bank division of Sberbank Evgeny Kolbin notes.

In service the operations procedure on the most often met legal procedures speaks (from the procedure of the organization of Ltd company, the joint-stock company, SP, to an introduction order in inheritance). Using "The designer of documents" it is possible to create quickly and unmistakably all necessary documents under a specific vital or commercial case. All forms and the provided legal procedures contain references to the corresponding regulatory legal acts and are constantly updated according to change of the legislation.

The logic of preparation of the document looks as follows. The client needs to select a template, to answer several specifying questions in a system, and the service in real time will create the document under the requirements set by the user.

For bigger convenience in service the user can create the register of partners with whom the company constantly works — and from further work just to select partners from the list. Details of partners will be substituted in agreements, acts and other documents automatically that reduces a document set-up time.

The designer of documents is integrated into E-invoicing electronic document management system. It allows clients to sign the created documents with the electronic signature and to send according to the E-invoicing system to the partner for signing in electronic form.

2017

Zero reporting

Thanks to this service in E-invoicing the reporting can be handed over independently without participation of the accountant or the third-party company — in the online mode. Service is expected first of all small business without any business activities for the reporting period, legal entities and individual entrepreneurs. With the corresponding frequency it is possible to submit zero declarations to FTS and RPF.

Zero declarations form directly in the E-invoicing interface and go to state bodies in three clicks: the user presses the Zero Reports button, enters the minimum data and signs the created documents with the electronic signature.

All process takes several minutes as opposed to several days of submission of documents in real time. If the user hands over the zero reporting regularly, at him need to enter data repeatedly disappears — they are by default stored in service.

The zero reporting is included into a service package of "An additional rate" of E-invoicing which cost is 295 rubles a month.

The Corus Consulting CIS company entering into Group Sberbank acted as the developer of service.

Electronic signature

Entrepreneurs can receive in Sberbank the qualified electronic signature online – within five minutes. Such signature allows businessmen to make a number of necessary transactions far off. The service is available to users of Internet bank to business of Sberbank.

The updated service is a part of an electronic document management system of E-Invoicing.

"About 300 thousand entrepreneurs actively use electronic document management in Internet bank of Sberbank — Vershkov Sergey, the head of Corus Consulting CIS LLC noted. enters into group of Sberbank, the developer of the E-Invoicing project. — We made service, important for entrepreneurs, faster and comfortable. Now our clients receive the qualified electronic signature not in 24 hours as was quite recently, and in five minutes".

To receive the qualified electronic signature, the visit to Sberbank branch is not required. It is enough to attach the scan passport copy to the application for issue of the electronic signature, to specify number Insurance Number of Individual Ledger Account and to send the application to a bank. Earlier it was necessary to attach to the statement the scan copy of the Insurance Number of Individual Ledger Account in addition. At the moment the service is available to legal entities, the bank actively works on in the nearest future to offer it also to SP.

2015

Sberbank started E-invoicing

On April 7, 2015 JSC Sberbank of Russia announced start of service of drawing of the electronic invoices (EI) for collection services, currency exchange control and other services of bank assuming collection of the VAT.

For transfer of ESF E-invoicing electronic document management system which is a part "Sberbank Business Online" (SBBOL) and available to all legal entities — clients of bank is used.

For obtaining electronic invoices from JSC Sberbank of Russia and other partners, the organizations which are already registered in SBBOL have enough to undergo online connection to E-invoicing.

If the organization is not registered in SBBOL and is not going to use it, but wishes to connect service of electronic legally significant document management, then her representative should visit the department of JSC Sberbank of Russia and to sign the supplementary agreement to the agreement with bank on consent to receive invoices in electronic form.

The specialist of department will issue connection to services of electronic document management of Corus Consulting CIS LLC as 100% of subsidiary company of bank.

Taking into account the actual implementation since 2015 of the "digital" tax declaration on the VAT and cross reconciliation of sales ledgers and purchases of all partners in tax authorities, use of service of electronic invoices purchases special importance for the organizations of all patterns of ownership. Besides, use of this service will allow to exclude loss of documents in way or in storage locations, the possible discrepancies connected with errors of manual entry of data from paper documents considerably to reduce the costs connected with transfer of invoices in paper form by Russian Post or services of express mail.

Sberbank of the Russian Federation completed testing of service of transfer of the reporting

On May 14, 2015 announced Corus Consulting CIS work of service of submission of reports of E-invoicing available to clients of Sberbank on the Sberbank Business Online portal, during the reporting campaign in the Federal Tax Service for the I quarter of 2015. All clients, including Sberbank of Russia, electronic declarations on the VAT using E-invoicing service handed over.

"By the end of the declaration company for the I quarter 2015 our sources in FTS announced the panic reigning among many large taxpayers on the fact that they will not be able to hand over the reporting under the VAT according to new rules. The reason — uncertainty in the software of submission of reports" — Ilya Vologdin, the Head of Department of software development of Corus Consulting CIS told. — But we for 100% were convinced that at Sberbank and its clients using E-invoicing, such problems will not arise. Despite extremely deadlines, we managed to spend a full fabrication cycle of software updating, prepared servers for transfer of large volumes of information (to 12 GB) which clients had to send through us, by 500 times increased the speed of enciphering of documents".

"With the product E-invoicing we together with Sberbank are ready to a market leadership of submission of reports. Already more than one million legal entities and individual entrepreneurs regularly use the system of remote banking "Sberbank Business Online" which functionality includes service of E-invoicing — Ilya Rubtsov, the director of Corus Consulting CIS emphasized. — It is extremely simple and profitable to clients of Sberbank to hand over the reporting through E-invoicing as the service completely remotely (including, and connection to service), conforms to all requirements of the state and regulatory authorities and manages cheap — a monthly payment for E-invoicing below the average market cost of similar services. And the basic packet of service of sending the reporting to state bodies implemented in E-invoicing satisfies to requirements 99% of legal entities and SP".

The number of users service of E-invoicing in Northwest bank of Sberbank grew by 30%

In 8 months 2015 the number of corporate clients of Northwest bank - users E-invoicing service - increased by 31% in comparison with the same period of last year. As of September 1, 2015 the number of the clients who are actively using service grew to 7.1 thousand.

"The bank with the partners also performs exchange of documents using the E-invoicing system, and for today already 27% of invoices are sent in electronic form", - the chairman of Northwest bank PJSC Sberbank of Russia Dmitry Kurdyukov commented.

At connection to E-invoicing the client receives the whole range of services, including "one window of the taxpayer" for interaction with external partners and regulatory authorities – partners, tax administration, social insurance fund, Rosstat and others.