AYR: Electronic archive of accounting documents

"Effective solutions: The electronic archive of accounting documents" is the hardware-software complex providing input (stream scanning or import) and storage the scan images of different accounting documents in a binding to transactions in the accounting system of the enterprise.

Making use of more than 6 years' experience in creation and development of automation systems of document flow, the Effective solutions Group will provide implementation, service and further development of electronic archive of accounting and finance documents.

"Effective solutions: The electronic archive of accounting documents" includes the innovation tools for storage of electronic images of primary documents, high-speed stream input of information and also management and control of document flow on 1C: Enterprise platform.

Let's note some main advantages of this solution:

• In uniform storage it is possible to collect all documents passing through accounting of both head office, and its branches.
• All information is accurately structured, search of the necessary document will take the minimum time.
• Thanks to the solution "Effective solutions: The electronic archive of accounting documents" is provided automatic formation of postings in the accounting systems without manual entry of information (in the course of scanning data are automatically taken from documents).

• Operational preparation and providing documents for tax and audits.
• Reduction of risk of untimely request processing of inspection bodies.
• Accounting of the geographically distributed enterprise on the basis the scan images of primary documents.
• Control of timely providing by partners of the entering primary documentation and correctness of its design.
• Cutting of costs for search and formation of paper copies of documents.
• Possibility of the simultaneous addressing the document of any number of authorized users.
• Increase in convenience of work with documents, implementation of the concept "Net table".
• Possibility of viewing all primary documents connected with a design by each financial and economic transaction in the accounting system of the enterprise.
• Decrease in demand of paper originals with a possibility of export of paper archive in the remote protected storage.

Some functions of a system "Effective solutions: Electronic archive of accounting documents":

• Quick search and selection of the necessary documents according to certain details of the document or a context.
• Integration with the accounting system of the enterprise, i.e. the scan images of primary documents are tied to transactions of the accounting system.
• Reliable archive storage of electronic documents (documents are stored in the protected array).
• Access for users to electronic copies of documents is provided according to the set rights.
• Bulk export / group printing of documents on the basis of flexible selection on necessary attributes.
• Version control of documents.
• Large number of flexible reports.
• Stream scanning of big document packages, at the same time separation into documents is automatic.
• Automatic positioning of the document and correction of a distortion — i.e. documents can be scanned under a different corner 90, 180 degrees.
• Removal of noise (dirt) when scanning and optimization of file size.

Key advantages "Effective solutions: Electronic archive of accounting documents" before other systems:

• Double-sided integration of electronic archive and accounting system:

from document / transaction of the accounting system it is possible to browse the scan image of the document; browsing the scan image of the document in electronic archive it is possible to pass to document / transaction in the accounting system.

• Existence of function of the notification of accountants on receipt of new documents.
• "Scanning in one button" — this function allows without excess efforts to scan and place documents in a system.

Specialists of developer company note that use of electronic archive is especially effective for the accounting companies, financial and legal services and also the enterprises where the accounting systems of the class ERP are implemented.

If you wish to study in details features of development "Effective solutions: Electronic archive of accounting documents", we suggest to visit the page of the solution on the website of Effective solutions Group http://efsol.ru/e-archive.html.