OSG Records Management: Remote Office Organization Service

2021: Remote Office Organization Service Presentation

On October 15, 2021, OSG Records Management presented a service for organizing a remote office. It includes the reception and processing of incoming documents in the territory of the OSG. The service allows you to digitize all documentation "at the entrance," which simplifies the transition of any company to work with documentary data in electronic format, accelerating business processes and reducing costs.

The OSG service for organizing a remote office ensures the translation of incoming documents into electronic form, prevents the receipt and accumulation of a large amount of data on paper media. So, the address for receiving correspondence is one or more OSG document processing centers throughout Russia - from Kaliningrad to Vladivostok. Further, documents are digitized, indexed and already digitized to the client in the personal account of the electronic archive or through one of the data transmission channels - sFTP or API - to any client account system. After digitization, OSG employees pack documents in special boxes and place them in the OSG archive for storage. The client continues to work with already digitized documents, however, their originals can be quickly sent to the client on request.

If the redirect of incoming correspondence cannot be set up, each week or more often the own courier service "OSG Records Management" takes the accumulated documents from all offices of the client company and delivers them to the processing centers, while the documents may not be sorted by the client.

The OSG infrastructure is represented in almost all regions, countries which allows you to scale the implementation of a remote office without additional costs for. logistics This makes the OSG solution for federal customers special in the market and accessible to local companies, "said Elena Sorensen, commercial director of OSG Records Management.

OSG Records Management guarantees the security of documents and the confidentiality of data. The effectiveness of procedures that prevent the loss, confusion of documents or disclosure of information is confirmed by more than 20 years of experience of OSG Records Management.

For example, all employees, whether drivers or archive employees, work in tandem with a mentor for a probationary period, undergo training and pass exams to be admitted to independent work, and necessarily sign a non-disclosure agreement. At each stage of the movement, each accounting unit is marked - a box, folder or individual document - using a barcode, so that it is easy to track its location. Inside the archive repository, all documents are stored confidentially, in the same, unsigned boxes. Their only difference from each other is the barcode, which is a metering tool. The design and impregnation of the boxes also protects documents from external physical influences possible during transportation.

Remote Office allows you to exclude the costs of processing, registering, checking and internal logistics of incoming correspondence. You can reallocate the released working time of employees to the execution of profile business tasks of the company.