OrganicERP

Short description of a system

The end-to-end information system OrganicERP is the software solution for automation business proyetsssov the enterprises of small and medium business. A system is developed by Fast Finance company for the purpose of filling of a niche of available ready-made complete solutions for automation of the enterprises of spheres of construction, production, B2B of services and in general any enterprises with practice of maintaining projects.

From one party, OrganicERP allows the enterprises to automate in a uniform information field management accounting, including using the innovation budgeting subsystem, document flow (EDMS), personnel management (HRM), customer relation (CRM), time management and tasks (TimeManagement), project management (PM), inventory management and other functions. It, in turn, can help to bring order at the enterprise and to increase transparency of cash flows for the management and at manifestation of a sufficient will of top management considerably to increase efficiency business of processes and as a result - the cost of the customer organization. System architecture: three-level. The possibility of remote access is implemented.

On the other hand, OrganicERP – is the interactive instrument of corporate communication for employees, thanks to such instruments of communications as the integrated info tapes, a project forum, the system of notifications of users, the system of authority delegation and tasks, an organizer and others.

Functionality

The automation system of management accounting provides to the staff of financial service and heads:

• Select up to 3 modes for accounting at the same time: It will allow to prepare the different reporting for different users of a system — for example, the management reporting and the reporting under IFRS.
• Keep account on several enterprises as a part of holding at the same time
• To automatically create transactions and postings on the basis of finance documents
• Perform exchange of finance documents, reference books and postings with a 1C system, avoiding manual entry.
• To automatically accrue the payroll
• To automatically accrue the taxes connected with the salary
• To automatically charge depreciation by any of four methods
• To automatically distribute indirect costs according to different schemes
• Determine the volume of work in progress and write off costs
• Keep the cost accounting and work in progress not only in amount-based, but also in kind that allows to determine precisely volumes of the costs which are written off in cost value of the turned-out products
• Make closing of the periods and procedural procedures connected with it (in particular, automatic calculation of exchange differences)
• Define a financial result of the period

The system of the management reporting and analysis allows users of any qualification among other things:

• to independently design and generate any financial statements with any extent of detailing, operating with all possible parameters of a system
• see in reports reflection of information which is just added to a system instantly online (unlike systems using a tekhnolgiya of OLAP)
• use means of analytics: set any formulas for calculation of values of separate report cells (and not just lines or columns, to build diagrams and charts, including 3D)
• Obtain operational information about a business status via the main indicators
  • Build consolidated statements on the separate organizations or for holding in general
  • Analyze profitability of separate products, projects or divisions
  • Analyze dynamics and a cost structure
  • Receive interpretation of any indicator in consolidated statement simply by double-clicking (by the principle of Drill Down)

Budgeting system

Among the most interesting features of a budgeting system of OrganicERP it is possible to select:

• Budgeting of agreements.
• An opportunity to use at once two cuts (BDDS and income and expense budget) for planning in one budget
• Budgets on the basis of the user positions: on divisions separately can also have any extent of detailing.
• Possibility of selection individual access rights on each type of the budget
• Approve the prepared budgets (and to delegate the rights to a statement to responsible persons).
• Possibility of a partial approval of the budget (on the selected positions) about a possibility of completion
• Version control of budgets

Electronic document management system

The subsystem of electronic document management of Organic ERP solves at the same time several fundamental problems:

• problems of contractual document flow
• problems of administrative and administrative turnover of documents
• problems of management accounting

A system in particular provides:

• support of version control of documents
• setup of schemes of approval of the document
• an opportunity to trace the history of all changes of the document and many other things

System of task management and time

Schedule system of time and control of accomplishment of tasks which allows any employees:

• plan personal time, invite colleagues to meetings in an interactive mode
• Plan events (meetings, calls, etc.), to create the repeating events
• Define a circle of the employees involved in each event, send them invitations and receive participation confirmations
• Fix each call and a meeting, write a subject of the address and result of a conversation
• Specify the status how becomes in message exchange systems
• Create and delegate tasks the subordinate
• Store all history of work with a task.
• Create and automate standard business processes
• Create and browse comments on different database objects
• Using a news feed, to publish the news relevant for all company.
• To automatically receive messages from a system about the events interesting you
• Using possibilities of the built-in e-mail client, to integrate communications with partners

Personnel management system (HRM module)

Allows the employee of service of personnel:

• Fix acceptance, dismissals and transfer of employees to other positions
• Store all information on the staff of the company
• Keep account of holidays and business trips of employees
• Store all change histories of salaries of employees
• Save not only operational data on organizational structure and the staff list, but also all history of their changes
• Make out combination of positions and the direction of employees for work in other divisions
• Create templates of the standard job description, labor contract and others
• Generate a large number of reports which templates can be edited independently.
• Create and print personal cards of employees, the staff list, job descriptions and employment contracts
• Create and print orders on staff
• To timely receive notifications on birthdays of employees, etc.

Project management system

Makes available to users the following functions:

• Form a project team from specialists of different divisions, using the principles of a matrix organizational structure
• Create the project budget,
• Build Gant's diagram, trace a change history and the project progress
• Specify structure of project works, without changing planned dates of accomplishment and cost of works
• Plan loading of human and material resources by the project
• Define planned and actual profitability of the project

Resource management and warehouse

Some of the main features of the module are:

• Fixed asset accounting (assets)
• Description of objects and their structure
• Accounting of the nomenclature by warehouses and their structure
• Design of transfer of materials between warehouses
• Information storage about different types of packaging of one goods
• other functions

CRM system

Allows employees to the enterprise:

• automate interaction with partners,
• store and structure all information relating to the partner in a convenient type
• build processes of pre-sale preparation, the procedure of sales, including creation of a funnel of sales,
• register any information about partners and contact persons in a system,
• analyze client statistics,
• estimate efficiency of managers,
• initiate business contacts (including electronic mailings)

Ergonomics and interface

• Design application interface
• System of intellectual search in a part of a word
• Several types of data view - a tree (hierarchical) structure, tabular, graphic, etc.
• Built-in "smart" filters
• Evident forms and context menus, instead of the overloaded tables and tabs
• Possibility of creation of the user automated workplaces

System Requirements

System architecture: three-level. The server of the following configuration is necessary for work of the ERP system of Organic:

• minimum requirements to the hardware: Intel of the Core 2 Duo of 2 GHz, RAM of 2048 MB of DDR, HDD 160 Gb
• operating system: Microsoft Windows Server 2003 above
• DBMS: A Microsoft SQL Server of 2005 (is not included in the delivery)

It is necessary for installation of a client part of the application:

• workstation of the minimum Intel Pentium III configuration of 1 GHz, RAM of 512 MB and above
• set at Microsoft. net Framework workstation 3.5 (it is distributed for free)