SAP Employee Self-Service (SAP ESS)

The personalized SAP Employee Self-Service services

Using the "Information Services for Employees" application (SAP Employee Self-Service, SAP ESS) the enterprises can provide to personnel convenient access facilities to information and applications connected with their activity at the enterprise. This application allows employees to create, browse and change the personal data, using the most different mechanisms. Besides, with its help employees can carry out tasks which were in the field of responsibility of other departments earlier. Updating by the employee of personal information can be an example of such task that exempts specialists of HR departments from the mass of routine administrative tasks and allows them to devote the time and resources to strategic to initiatives.

The application includes in advance configured, ready to use personalized services, for example:

Address directory. Information search about a certain employee or about  the necessary contact person – especially at the big enterprises – often requires considerable costs of time. Optimize your internal communication using creation of the electronic directory of employees, access to which each employee can get through a corporate portal directly from the workplace. This directory contains the most important information on the staff of the enterprise, such, for example, as a name, a position, belonging to this or that organization unit, the phone number and the fax, the e-mail address, the calendar. Besides, it can be complemented with photos of employees. It is possible to make phone call or to send electronic correspondence directly from the directory of employees. Moreover, each employee quickly and without any problems can update the contact information and if it is necessary, to enter the additional information. This service helps the companies to improve internal communication.

Personal data. Using information services employees can enter or adjust personal information which they should provide to different services of the company. The address data, bank details named about marital status of the family members and persons which are in dependence, given about the previous employers belong to such information, for example.

Working time and absence. Employees can independently plan the working time, distribute work according to  the scheduled plan of the project, obtain information on the number of the relying or already used vacation days, to submit the application for providing a holiday and to execute a number of similar transactions.

Business trips. Employees can independently create requests for a business trip and send them for the approval to the head (or in department which is engaged in coordinating of business trips). After return from a business trip the employee can directly enter data on traveling expenses into a system. Thus, the employee is exempted from need of filling of paper documents. Besides, load of the specialists occupied with accounting of traveling expenses considerably decreases.

Training. Browsing information on all training events and trainings which are available at their order, employees can easily find data on the training programs interesting them. Having selected any action, they can register in real time the participation in this action, or if it is necessary, previously to send for the approval to the head a request for participation in an action.

Personal development and career. Employees are obliged to support  the list of the competences of current status. For this purpose they have an opportunity to browse and edit information in the profile of qualifications where information on qualifications, knowledge, skills and other characteristics of the worker is in detail stated. Maintenance of relevance of information is of great importance, for example, in case of presence at the employee of the qualifications, licenses, certificates having limited validity period. Besides, employees have an opportunity to browse results of the certifications.

The privileges provided by the employer. The company can provide access for employees to information on compensation programs. Employees in this case independently check what privileges extend to them now what privileges they received in the past what new privileges they will be able to use. If it is necessary, within this service by employees can enter or change some personal data relating to programs of privileges.

Internal orders. If it is provided by corporate policy, then using information services it is possible to organize process of the independent order by employees of the goods and services necessary for them for accomplishment of the duties.

Thanks to the fact that using information services employees can independently perform many transactions, including data entry the accuracy and relevance of data on personnel increases and decrease in administrative costs is provided. On the other hand, specialists of services of personnel management has an opportunity to concentrate the efforts on important strategic tasks instead of spending time for accomplishment of routine transactions of administration.

Employees who have access to the personal information and  an opportunity to support her in current status especially it belongs to information in the field of employee competences, their professional growth, results of assessment and  certifications, have more opportunities for management of the professional career. Besides, the company thus shows high degree of trust to the employees. All this increases their motivation, promotes more effective work of employees and  forces them to belong to work more responsibly. As a result degree of loyalty of employees and their aspiration to make the maximum contribution to successful development of the company increases.

Web-based access to HR services

The SAP Employee and Manager Self-Service rapid-deployment solution enables you to quickly and efficiently streamline your . Leveraging SAP NetWeaver Business Client software, a component or a portal, it gives your employees and managers Web-based access to HR services. HR processes SAP NetWeaver Portal Microsoft SharePoint

With the SAP Employee and Manager Self-Service rapid-deployment solution, you can benefit from intuitive HR user interfaces, tailored to employees and managers,leveraging SAP NetWeaver Business Client software, an existing SAP NetWeaver Portal component or your existing Microsoft SharePoint portal.

You can provide managers with a global view of employee information and give them access to the applications they need to execute processes and make decisions, for instance, about compensation planning and staffing activities. Managers can also approve processes like compensation increases, leave requests, expenses, and time sheets.

Employees can access information, tools, and services to manage their personal information and careers. A selection of employee and manager self-services are compatible with Fiori apps available in other rapid-deployment solutions.

In addition to increasing employee and manager productivity and optimizing processes, you are relieving your HR staff of administrative tasks and freeing them up for more strategic activities.

Benefits

• Jump-start your HR solution with software that enables incremental steps toward your ultimate HR vision
• Improve operational efficiency by automating processes, enabling HR staff to focus on more mission-critical initiatives
• Reduce personnel costs with lower administrative demands on your HR department
• Increase self-sufficiency, giving employees access to personal information and better support for collaboration

• SAP Employee and Manager Self-Service rapid deployment solution Customer Master Presentation

SAP EP-ESS Standard Application Benchmark Results, SAP NetWeaver Portal 6.0 and 7.0