SER Doxis4 InvoiceMaster

Doxis4 InvoiceMaster is the system of the automated processing of the entering accounts.

Doxis4 InvoiceMaster helps to process accounts with reference to the order and without it, partial and summary invoices, etc.

The physical size of the document - the account, can vary from one to several hundred pages (for example, construction accounts). In interaction of different communicative means all input channels join, starting with letters, faxes, electronic messages and finishing with the electronic interchange formats of data (ZUGFeRD). Depending on the organization reading and accounts check can be performed it is decentralized and on a centralized basis in the form of All-corporate service presented by one division of the enterprise.

Processing of the entering accounts can be separated into 4 stages:

• scanning of incoming documents,
• identification of suppliers and the data relating to accounting,
• the accounts check managed by workflow and
• archiving of documents for audit.

Scheme of the movement of documents, (2015)

At the beginning of a process chain scanning using Doxis4 Capture. Various scenarios of scanning, from the enterprise centralized before separate scanning in different divisions are supported. After check of observance of an order of drawing of accounts, in parallel with processing of accounts, their archiving in storage of content Doxis4 is executed, and when using electronic Doxis4 folder – placement in the corresponding register of the folder of the supplier.

On the next stage text recognition by means of optical sensing of a font is executed (optical character recognition). Now data of accounts, necessary for processing, can be read out (izvlekatsye) and be checked for reliability (validation). Doxis4 InvoiceMaster Read is for this purpose used. At the expense of a combination of the generating and self-training methods recognition function is optimized. Check includes obligatory information according to §14 of the Law on a sales tax and internal corporate directives. The wrong accounts can be rejected at this stage. By means of templates for business correspondence it is possible is automated to create documents for sending in electronic form, by the fax and mail.

The data of accounts set by means of optical character recognition, among other things, are used for classification of suppliers and automatically compared to basic data of suppliers in an ERP system and/or the system of accounting. Accounts of the international suppliers are processed in the corresponding language, taking into account currency and according to existing rules of taxation – with support of SEPA.

After account check with reference to the order on each position are compared to information on the order in the used ERP. At a full compliance (lack of deviations in the prices, quantity, etc.) data, necessary for accounting, are transferred to the system of accounting. In conclusion of the account can it is automated to be carried out (full automation) and to join in payment systems.

For necessary completions in certain cases the special workplace is provided for validation which highlighting and search functions facilitates search and correction of errors, both for suppliers, and for receivers of accounts. After successful validation of the account it is possible to transfer to workflow of control of accounts. Depending on the used ERP process of control of accounts can be completely (for example, SAP by means of Doxis4 InvoiceMaster SAP Control) or partially integrated on the technical Doxis4 InvoiceMaster Control platform.

In the course of control of accounts a subject and price inspection, if necessary examination, for example in case of discrepancies in the price and quantity, drawing up postings for accounts without link to order, a statement or a deviation and the completing archiving for the purpose of fulfillment of requirements of the tax law is carried out.

The subsequent process of unblocking will be approved with directives of the enterprise: it is possible to use as the widespread principle of "four eyes", and deeply branched, multistage unblocking structures with parallel control at the position level. Doxis4 InvoiceMaster Control offers settlement by representatives and support of group mailboxes.

The book of registration of the arriving accounts

The book of registration of the arriving accounts as the integral component of Doxis4 InvoiceMaster Control offers brief summaries of one and all accounts which are processed – as previously registered, and already being in process of control.

Mobile unblocking of the account

Mobile unblocking of the account accelerates process. For this Doxis4 InvoiceMaster Control offers the web application for unblocking which can be used on the smartphone or the tablet under management Windows Apple iOS, Blackberry or Android.

After completion of control of the account the protocol of processing remains in addition to the account which is already archived for audit. Data and identifiers of documents, necessary for accounting, are archived in addition to the reporting document. All process of control of the account can be reproduced completely at any time.

Structure of the automated processing of the account

Doxis4 InvoiceMaster offers necessary functions in one solution. By means of integration into all systems, popular in the market, ERP - SAP ERP Infor ERP MS Dynamics NAV/AX or Oracle E-Business Suite, the company receives single solution.

2016: Doxis4 InvoiceMaster 8.3 from SER is certified with SAP products

Solution Doxis4 InvoiceMaster 8.3 of SER is certified with products SAP ERP and SAP NetWeaver 7.40. Partnership of SER and SAP allowed to expand possibilities of both companies in the field of processing of the entering accounts. The certificate is a guarantor of investment safety of our clients and helps to optimize business processes.

Clients of SER can save the systems of SAP and manage storage lives of the archived documents from SAP ERP, using the certified Doxis4 HCS 7.02 and Doxis4 WebDAV Connector for ILM interfaces 01.00 with assistance of SAP NetWeaver.

Development of Doxis4 InvoiceMaster for processing of the entering accounts initially was conducted taking into account specifics of requirements and standards of SAP. Solution compatibility with SAP ERP was proved during official testing by specialists of SAP. The certificate from SAP SE confirms that Doxis4 InvoiceMaster was built successfully in SAP NetWeaver 7.40 according to the integration scenario of SAP "ABAP Add-On Deployment for SAP Enterprise Resource Planning". The result showed that for solution integration of SER it is possible to use standard tools of SAP.