The Olympus is Office-work

The subsystem Office-work covers a complex of the questions connected with creation, processing and storage of electronic and paper documents. Here the incomplete list of problems which can be solved using this subsystem:

• Accounting of the entering and outgoing correspondence, its processing and the analysis.
• Control of execution of orders (documents). After decision-making, it is necessary to bring it to the contractor and to control accomplishment. These problems are solved in this subsystem.
• Functioning of an ordered single system of movement of electronic documents on the enterprise or the organization (e-mail). Automation of such processes as approval of the document, the notification, personal correspondence, joint development of the document allows to increase their efficiency. Implementation of such system will allow to receive answers to those questions which were difficult earlier. For example, it is possible to receive the answer to the following questions: Where and at whom the document is under consideration? Which of the list of addressees did the document pass, and who else is not present? On how many does consideration of the document lag behind the diagram? and so forth.
• Creation of bank (storage) of information documents. Electronic storage of documents allows to ensure effectively safety of documents, to differentiate access to them, to find the necessary document, to make the insurance copy of all archive.

From a circumcircle of the solved problems it becomes clear that this subsystem Document flow is rather volume. For work simplification it is separated into the following interconnected logical modules:

• Office;
• Execution control;
• E-mail;
• Bank of information.

The interrelation of the specified modules can be illustrated on such example:

On the enterprise (to the organization) the instructive document in electronic form came. In the module Office is performed registration of this document and its transfer to the module "E-mail" for acquaintance of a certain circle of addressees. In the course of acquaintance on the basis of the incoming document there is an internal order which passes the circle of approval and is published (is accepted). Behind the course of accomplishment of points of the order it is controlled in the module "Execution Control". After acquaintance with the incoming document and adoption of the order, these documents go to archive for storage. If necessary, in the module "E-mail" the answer to the received incoming document is created, it is given to a subsystem Office where is registered as the outgoing document.