Pharmland implemented a project to implement InStock WMS and InStock FSIS systems

2024: Implementation of InStock WMS and InStock FGIS

On April 26, 2024, InSTock Technologies announced the implementation of a project to implement InStock WMS and Instock FGIS systems at the warehouse of the pharmaceutical company Farmland.

As reported, Farmland has been operating on the Russian market since 1997, as of April 2024, the company has more than 15,000 items in its assortment: medicines, dermato cosmetics, orthopedic products and children's products. Most products require strict storage conditions. The pharmaceutical warehouse requires strict accounting, and the goods to be marked with the Fair Mark must be traced to the warehouse in a special way and taken into account in the Mandatory Marking system.

To improve the efficiency of the warehouse, the company decided to replace the wms of its own design with the InStock WMS warehouse management system, which has a wider functionality, including the ability to work with goods subject to mandatory labeling.

The InStock WMS system was supposed to solve the problems of integration with MDLP for the transfer of data on receipt, consumption of goods, withdrawal from circulation for various reasons, returns, etc. Automate the processes of acceptance, placement, selection and picking of orders taking into account the peculiarities of storage, temperature conditions, escape ABC, shelf life and other signs of goods. Some of the goods in the warehouse will be accounted for in the MDLP system, some of the goods are taken into account in the MT GIS, there are goods that are not subject to accounting in the Fair Sign system - this should be taken into account when setting up commodity processing. To exchange with MDLP, the InStock module of FSIS was introduced in the warehouse, which sends notifications to the Marking system in accordance with the established regulations.

The warehouse is located in one task and is equipped with front racks, with a mezzanine. For some types of products, there are refrigeration chambers with different temperature modes. The shipping acceptance areas are separated. A conveyor is installed on all three floors of the mezzanine.

The goods in the warehouse are divided into groups, the warehouse is zoned in accordance with the groups of goods and storage conditions. In the warehouse there are goods that are not subject to marking Fair sign and goods that are traced in the Mandatory marking system. When processing goods marked Fair Mark, integration with MDLP is required for shipment to the marking system. In addition, the honest sign processing algorithm for Medicinal Products differs depending on the notification form (direct and reverse order). The warehouse also stores products to be traced in the MT GIS.

For all medicinal products in the warehouse, the following is taken into account:

• Product batch
• Date of production
• LG End Date
• Batch 1C (unique identifier from the VP line).
• The VP number is taken into account automatically

For the clothing group, Batch 1C unit serial numbers for the MT GIS and the inbound delivery number are taken into account automatically.

The inbound delivery document contains information on what order the acceptance will be carried out. Accordingly, in direct order, the InStock FGIS module sends a notification of acceptance to the MDLP according to scheme 701, and in reverse order of acceptance. After checking and confirming the composition of the delivery via sgtin/SSCC on the supplier side, the MDLP sends the confirmed sgtin/SSCC to the WMS via scheme 607. In case of acceptance-free purchase and sale, the procedure for notification according to the Honest Sign scheme is 702_Type1.

Several acceptance methods are used in this project:

• acceptance by location
• detailed acceptance in the assortment

According to the direct procedure, drug acceptance is allowed only after receiving information about this supply from the MDLP through the InStock module of the FSIS. If the MDLP does not confirm the presence of any SGTIN in the Marking system, the incoming delivery is blocked with a special status.

The WMS receives the information necessary for further operations with the product through the InStock FSIS module:

• About investing it in the SSCC box/pallet.
• Item code (gtin, by which the wms system will determine the code from the directory)
• Series
• LG End Date

In the reverse order, the system sends a job to the employees to scan the SSCC or SGTIN conduit codes. In order to comply with the accuracy of accounting, pallet acceptance is prohibited in reverse order.

Acceptance-free acceptance is also used in the warehouse and the algorithm for accepting goods of returns to the supplier has been worked out, in the case when pharmacies return goods to the warehouse without sorting in mixed boxes.

Thus, starting from the receipt of goods into the warehouse, there is a correct exchange of data on each unit of marked goods with the MDLP system, accounting for each unit of goods with the marking Honest sign. Goods delivered to the warehouse Different statuses are assigned. Further, depending on the status, goods are processed according to different algorithms.

Based on the detailed information on the goods obtained at the acceptance stage, the system determines the storage locations. Each merchandise group has subgroups by ABCDE. The replenishment thresholds defined by the warehouse logist are set for each subgroup. There are seven types of orders in the project. In order to manage selection, you must prioritize the sending of orders to selection. To determine the priority, use the concept Direction - Specific Shipping Points.

Several Destinations can be included in one flight. Information about flights is loaded into the system, the sequence of loading orders is included in the flight/The system takes into account all this data. Start-up for sampling can be performed in automatic or manual mode. To start automatically, you enter a date and time in the system. Order selection takes into account order requirements such as Remaining Shelf Life, Shelf Life Date, Defined Batch, Batch, or other characteristics. The system reserves articles with characteristic values specified in the selection. The system plans selection first with a pallet quantity, then with boxes and then with a piece quantity. The system takes into account when selecting restrictions on weight, volume of the box and trolley, etc.

To completely eliminate errors in orders after collection, control is carried out. Control posts are installed on all floors of the mezzanine. In this project, InStock WMS integrates with the pipeline. During sampling on the mezzanine Controllers/Packers boxes are controlled and packed for a certain recipient and installed on a conveyor. At this point, the WMS sends the conduit code and the sorting station to which the conduit is to be issued to the pipeline system. The conveyor system issues a conduit to a specific post where the packer forms pallets for specific receivers. The controller installs the packed boxes on the conveyor. The conveyor pushes the box to a certain post. If the pipeline cannot read the conduit code, or the Conveyor does not receive a post from the WMS for this conduit code, then the Conveyor will hit the wrong branch of the pipeline.

For marked item: only sgtin can be scanned. The system prevents you from entering quantities manually. The system waits for a scan of all sgtin and will determine the quantity of the product by scanning them, as well as when rescanning The system reports an error and does not take into account the re-entry of the article.

The pallet area also controls the collected orders. The system does not allow the shipment of pallet that has not passed the inspection.

After you reserve the items for selection, the InStock WMS determines which cells you want to replenish. Replenishment can be performed in two ways:

• hot replenishment - generated automatically by the system, rounding the goods to the box.
• proactive replenishment is initiated by the operator or automatically.

Thanks to the automation of replenishment processes, selection processes are carried out without delay.

After the operator permits the shipment and the dock binding, the system sends tasks to employees, indicating which pallet to take from which cell. Loading into the machine takes place in accordance with the flight.

As a result of WMS automation, an accurate exchange with the MDLP system has been established at the Farmland warehouse, and all goods in the warehouse are accurately recorded. Warehouse processes are automated, the speed and accuracy of processing goods at different stages are increased, human errors are excluded. Regular inventory has been established.