"Aeroclub" robotized financial and economic processes in 1C

On June 5, 2019 the Aeroklub company announced completion of creation uniform information financial activities (ISUFD) of a sistemyupravleniye based on the application software solution "1C: Holding Management 8". The project was implemented together with CROC Inc. Ltd, designer's service for quality control of project solutions and documentation was performed by 1C Company.

Key project tasks – ensuring automation business processes accounting and tax accounting, managements financial of flows and liquidity, managements of settlings with partners and electronic document management, formations of the regulated and management reporting.

"Annual growth of business of Aeroclub is not less than 25%. In the conditions of turbulence of the Russian market of business tourism we look for new sources of income not only outside, but also in the company – in particular, due to robotization of business processes and routine transactions. It allows us to observe necessary growth rates of turnover of the agency and to increase a portfolio of clients without increase in number of employees. Therefore automation of the financial and economic block became a logical step to the strategy of the company", noted Dmitry Korniyenko, the chief financial officer of JSC Aeroklub

During the project on creation of ISUFD it was necessary to increase availability of financial services to the internal client, to provide key staff of the company with analytical information for acceptance of the justified management decisions online. Besides, there was a task to increase the level of information security and quality of technical support of a system.

Complexity of the project owing to industry features of a business model of Aeroclub became obvious at a stage of drawing up technical specifications during which 289 business functions were described, 121 requirements to automation are collected and systematized, the technology isolation of data streams for 980 steps of a business process model is provided.

The CROC company was responsible for development and deployment in operation of the information management system with financial activities of the Aeroklub agency. The project was implemented in 12 months during which specialists of CROC created more than 60 specialized functions and robots ensuring functioning more than 50 business processes of the agency. In particular, the module of daily automatic generation of primary documents on the basis of 10 thousand transactions of the agency on all types of services was developed: an avia - and train tickets, hotels, transfers. The module of automatic recognition of payments is also created and the individual approach to report forms of corporate clients from different spheres of business consolidating more than 100 processing rules is provided. The mechanism of formation of printed forms, including electronic document management is developed for convenience of clients. Thanks to the created ISUFD Aeroklub had a possibility of automatic control of the performance indicators specific to low-marginal business, including the operational analysis of receivables and loan portfolio, cash flows with control of limits of expenses.

Architectural concepts of a System were created and tested using the cloud Integrated stand of development of CROC for 1C and a special product of 1C Company – "by 1C: System of design of application solutions". It allowed to provide high quality of settings and completions of software of 1C and also to receive detailed project and operational documentation in electronic form. A system became "alienable" from the developer and can be transferred to support and development on a competitive basis to any partner of 1C with the corresponding qualification and with the short period of immersion to specifics of its work.

"It is the project with focus on reduction of labor input and duration of routine transactions. We combined solutions 1C, technologies of robotization and paperless electronic document management to reach necessary efficiency. Business of Aeroclub promptly extends therefore we put the potential of development and capability to scaling. According to the results of the project the staff of the company has a convenient and clear tool for the solution of the most difficult tasks of financial accounting", notedEvgeny Zavyalov, the director of business applications of CROC IT company

"Thanks to creation of an effective system of financial and economic management we had an opportunity of central planning and control of payments on all chain from the moment of signing of the contract before payment accomplishment, provided a possibility of formation of income and expenditure budgets and cash flow and also almost by 10 times reduced labor costs of employees by execution of operations of managerial, accounting, tax accounting and formation of financial statements. For June, 2019 the most part of routine operations on processing of client data in a System is implemented in the form of robotic business processes. We are sure that the innovation system will allow the agency to implement a number of the high-quality changes directed to increase in level of service in work with clients and partners and also on increase in profitability of the company", noted Yulia Lipatova, the CEO of JSC Aeroklub