Results of the tender of EDMS in "Baker of Tillie Rusaudit"

The e-document flow direction of Namip group won the tender for system implementation of DIRECTUM in auditor and consulting company "Baker of Tillie Rusaudit".

The specifics of activity of Baker of Tillie Rusaudit company assume frequent business trips of employees that leads to long approval of documents. Also record keeping in the paper mode led to accumulation big the number of documents, including agreements both internal, and client. Due to high business development "Baker Tillie Rusaudit" urgently was required to arrange and adjust business processes. As a result the company made the decision on need of system implementation of electronic document management.

Several companies integrators took part in the tender for the right of system implementation of electronic document management. According to the results of tender the e-document flow direction which provided EDMS DIRECTUM as the solution was selected it is most complete meeting the requirements of the customer.

Project implementation will be enabled in two stages:

• Analysis and design.
• Setup and implementation.

At the first stage the main methodical, organizational and technical solutions will be developed. Based on works the e-document flow direction will prepare the document "Project Solutions" which will be used as the engineering design on setup and system implementation in the organization.

Within the first stage inspection of processes is planned:

• 1. Registration of incoming documents and pronouncement of resolutions.
• 2. Registration of outgoing documents.
• 3. Acquaintance and control of execution under orders and orders on primary activity (organizational and administrative documents).
• 4. Work with memos, requests.
• 5. Contractual documents on primary activity.
• 6. Contractual documents on business activities.
• 7. Invoices for payment.
• 8. Personnel processes.
• 9. Maintaining electronic archive of documents.
• 10. Execution of instructions.
• 11. Holding meetings.
• 12. Integration with the adjacent systems.

For increase in efficiency of inspection of processes "Baker of Tillie Rusaudit" first of all will be automated department of the Secretariat. Also at the first stage delivery of licenses for Basic modules and the Module Office will be performed.

Now training of the working group is already provided. A result of works on training is certification of specialists on right to use of EDMS DIRECTUM in professional activity. On project completion in a system about 200 employees will work.