Fuel Processing Company (TPK Ltd) private company

Workflow automation in Fuel Processing Company (TPK Ltd) Private company

TPK Ltd (the Fuel Processing Company) — one of the largest and dynamically developing Russian technology companies.

The company provides complex services in processing of fuel corporate, bonus and bank cards, in maintenance and technology outsourcing of automated systems of accounting of a holiday of oil products at gas station on cards and also provides engineering consulting.

During automation the following works are performed:

Collecting and requirement analysis of the customer to an automated system Planning of stages of works, drawing up job schedule Creation of interfaces and sets of user rights Initial settings of standard/industry solution (program) to start accounting Individual training at office of the customer

The Following Functions Were Automated:

Office-work Accounting and document storage Accounting and control of execution of instructions Accounting of agreements

Maintenance:

Consultation on methodical questions of work with the program of 1C is performed

The additional information about the performed works and results of implementation:

The choice by the Customer of the 1C: Document Flow software product is caused by the following reasons:

1. In the organization solutions of 1C company are already used, there is a server of 1C, client licenses. In this regard use of an electronic document management system "1C: Document Flow" is the most economic.

2. In staff of the company there are specialists supporting other accounting systems of 1C; products of 1C are usual and convenient for users in operation.

3. Functionality of the 1C: Document Flow system completely meets needs of the Customer.

Implementation purpose: creation of uniform storage of documents of the company; acceleration of processing of documents (approval, execution, consideration); organization of quick search of documents; process automation of the company, connected with documents.

Description of works:

1. The normative reference information is completed:

• structure of the enterprise;

• users;

• types of incoming documents;

• types of outgoing documents;

• types of internal documents.

2. The structure of internal folders is defined and entered.

3. Differentiation of access rights on documents is configured.

4. On the basis of complex processes specific processes of work with documents are automated: "The answer to the entering claim", "An outgoing claim".

5. Settings of accounting of contractual documents, powers of attorney, sets of documents are configured.

6. The regulations "Passing and approval of agreements" are created, and routes of processing of contractual documents are configured.

As a result of implementation of 1C: Document Flow in the organization all documents are stored in uniform information base. There is a possibility of quick search and access to documents. Processing of documents is accelerated (approval and others), the transparency of accounting of documents and tasks (on any processing stage of the document it is possible to see the status and course of execution of tasks and documents) is increased, time for work with documents is reduced. For heads the instrument of control of assigned tasks appeared.

The additional information about implementation:

Moscow, June, 2013

Work option: Client-server (database server: Microsoft SQL Server)

Total number of the automated jobs: 50

Parameters:

the number of reference books - 10,

document types - 35,

the volume of base is 260 MB.