Gazprombank Avtolizing switched to paperless HR from HRlink

2023: Implementation of HRlink Electronic Human Resources Document Management System

Gazprombank Avtolizing (part of the Gazprombank Leasing Group) has introduced HRlink personnel electronic document management (FEDO) service . The result of the project was a 44% reduction in personnel workflow costs and savings of about 280 thousand rubles per employee annually. This was announced on September 22, 2023 by HRlink.

The transfer of the HR direction to electronic document management in the company began back in 2020, with the start of the experiment of the Ministry of Labor. At that time, Gazprombank Avtolizing existed for only two years, and two employees were engaged in personnel workflow in the organization.

The company developed, and the staff quickly increased along with the costs of personnel office work. Gazprombank Avtolizinga specialists calculated that the annual costs of KDPs per employee reached 680 thousand rubles. Due to the refusal of paper, the company planned to reduce the cost of paperwork, as well as free HR specialists from routine work and give them the opportunity to sign documents at any time, regardless of the time zone.

IT partner Gazprombank Avtolizing chose according to several criteria. The selection took into account: optimal price, experience of interaction with other companies of the group, the ability to adapt the product to the needs of the customer. In addition, it was important to have a mobile application in which you can quickly sign documents directly from your smartphone, as well as an understandable system interface and a fixed-cost payment model. The HRlink platform fully met these requirements.

The implementation of HRlink took about a month. During this time, the company opened employee cards and issued them. electronic signatures It was also configured integration accounting system with Gazprombank Avtolizing "." 1C RSU All employees of the company are connected to the platform. Each user can sign the required document at any time of the day in just a few minutes.

The introduction of the service made it possible to reduce personnel workflow costs by 44% and made it possible for the company to save 280 thousand rubles annually on operations related to personnel administration of one employee.

The transition to the paperless document management platform has accelerated many processes in the company. We are pleased with the experience of interacting with the product and HRlink, so we plan to develop the project: in particular, integrate the HR EDO platform with the service for organizing business trips, said Nikita Korshikov, director of the administrative department of Gazprombank Avtolizing.

During the development of the HRlink platform, we thought about those who would use it. It is important for employees in regions who do not have the opportunity to quickly ask a personnel specialist a question about paperwork to provide an intuitive service. Our platform is already used by more than 700 thousand customers, and we are glad that employees of Gazprombank Avtolizing have joined their ranks, commented Dmitry Makhlin, partner and development director of HRlink.