Forus automated network of alcoholic minimarkets Gin

2014

On May 7, 2014 the group Forus announced implementation in network of alcoholic minimarkets of Ltd company "Gin" of programs "1C: Trade Management 11" and "1C: Retail 8".

Project Tasks

The Dzhin retail network only entered the Irkutsk market therefore the organization had no accounting system that partly facilitated work of employees Forus - it was possible to implement from scratch the automation equipment at the new enterprise.

Project Results

Vladimir Mogilenko, the head of group of implementation Forus, told: "The company management appealed in Forus to pick up the software solution for network of minimarkets for all Irkutsk region. The customer needed to implement automation of the small enterprise and to provide employees with simple and convenient programs with which it is easy for work to study. After a number of meetings and discussions the decision on implementation of these products as they meet the delivered requirements was made".

"We selected from three systems, watched features of functionality and specifics. The choice fell on a linking of 1C: Retail and 1C: Trade Management thanks to flexibility of programs, possibilities of adaptation of each of them is specific under our business. Of course, in process of work on the project there were new problems which we together with employees Forus successfully solved", – Maxim Homenko, the director of Dzhin LLC noted.

2015

March 18, 2015. The group Forus reported^[1] about completion of complex automation of network of alcoholic minimarkets "Gin" in the Irkutsk region. The information system created on the basis of solutions 1C: Trade Management 8 and 1C: Retail 8, provided permanent existence of a wide range of products in each of 16 shops of the company. Accurate accounting of a remaining balance of products in outlets is organized, control of all procurement cycles - from planning of the supplier order to a goods receipt in shop is adjusted. The bonus (card) system which is specially developed for retail chain stores which allows to attract new buyers is started and to increase sales. Queues at the checkout are almost excluded. The company received the convenient and easily replicated management system for retail network: now opening of new shop occupies no more than one working day.

The first shops of retail network of alcoholic minimarkets Gin opened in Irkutsk in October, 2013, at the moment across all Siberian Federal District 16 shops work.

At the time of the address to specialists of Forus Group Gin was only going to enter the market. To company management it was important that already from the first opening day each shop of the company could provide to the clients the wide range of goods and the high level of service. Besides, it was necessary to provide quick start of new shops of the extending network. For this purpose the information system which would allow to trace quickly products remaining balance in shops was required for the company and in a warehouse, timely to create supplier orders, to quickly service buyers at the checkout and also provided employees with convenient and simple tools in mastering for operational and effective work.

Choosing a Solution

For automation of the central office of network the 1C: Trade Management 8 program, for shops - "1C: Retail 8 and also a necessary retail store equipment was selected: fiscal registrars, acquiring terminals for carrying out bank card payment, data collection terminals for inventory and goods acceptance, scanners of barcodes, displays of the buyer. For automatic unloading of all documents, necessary for work, on merchandising data exchange between 1C: Trade Management 8 and 1C: Accounting 8 was configured.

Project Results:

• Accurate accounting of a remaining balance of goods on all points of network is organized. Supplier orders form automatically on the basis of data from each shop. At the same time for all commodity nomenclatures in each specific shop the minimum possible remaining balance of goods is set. As soon as this value is reached, the personnel create requests which come to the central base "1C: Trade Management 8" where the summary supplier order forms. Besides, loading of price lists from suppliers and goods and service receipts from spreadsheets in 1C: Trade Management 8 is implemented. It allowed to adjust control of all process steps of purchase - from planning of the supplier order to a goods receipt in shop. Timely deliveries of products in necessary volume and just in time are provided
• A system helps most simply and to expedite reconciliation of these orders with an actual receipt of goods, and in case of need - quickly to make out acts of discrepancy. It accelerated goods acceptance in shops, simplified return of the defects or goods which came to shop by mistake of the supplier at an order complete set.
• The range of goods in shops of network differs depending on their size and location. In a system rules of assortment management for each category of outlet are configured. When opening new shop in a system a certain inventory, available to sale in this shop is set. It not only provides permanent existence of a wide range of products, but also does not allow the staff of shop to order goods "on the discretion" if it is not in the list of commodity nomenclatures of their shop. At the same time the management of the central office can quickly control observance of assortment policy of the company.
• Jobs of cashiers are equipped with fiscal registrars, acquiring terminals for carrying out bank card payment, a data collection terminal for inventory and goods acceptance, scanners of barcodes, displays of the buyer. It allows to make out quick sales and to prevent emergence of queues at the checkout, to quickly execute goods acceptance and inventory of a remaining balance. Errors at a design of warehouse and trade operations are excluded. Besides, a system does not carry out alcohol through cash desk after preset time, allowing to avoid thereby the administrative responsibility for violation of the law.
• Charge of bonuses according to the loyalty program which is specially developed for Dzhin network is automated. It helps the company to attract more buyers and to increase sales volumes.
• In the 1C: Retail 8 system reports on checks automatically form: average, on days of the week, on purchase time, on discount and bonus cards. Such statistic reports allow to optimize the number of the working cash desks and the number of employees which should be in a trading floor in certain time. The 1C: Trade Management 8 system creates reports on a gross profit, on income and expenses that gives to the management exact financial performance in the mode in real time for assessment of the current situation and forecasts for the future.
• The salary of staff of Dzhin network depends on the number of the fulfilled hours. A system in the automatic mode fixes when the employee switched on and off the equipment, and, on the basis of data retrieveds, calculates the number actually of hours worked. Thanks to it the management can not only monitor discipline of staff of each shop, but also do exact payments according to the sheet.
• In a system rules of pricing for products taking into account the restrictions set by the legislation are configured. In particular, on alcoholic products minimum prices which cheaper cannot be sold, and of cigarettes are established by the law the price is limited on top - it is impossible to sell more expensively than the maximum retail price. A system in the automatic mode analyzes the purchase price of goods on the basis of which the retail cost is calculated, at the same time is checked whether this price enters the framework set by the legislation.
• Besides, accounting of marketing agreements with suppliers is automated. It allows the company to control purchase prices and with guarantee to receive discounts, retrobonuses and other remunerations from suppliers.

"Solution "1C: Trade Management 8"" helps us to manage all retail network from office and to create supplier orders. Using a retail store equipment and a system "1C: Retail 8" on places discrepancies at receipt are considered and sales are quickly made out. The level of training of users different, someone already worked with products of 1C and easily is guided in the interface of the platform, and some come without the corresponding experience. Therefore we try to approach each employee individually: we train, we order consultations of specialists Forus. As a result we received easily replicated system which allows us to offer buyers a wide range of products, to provide the high level of service and to quickly start new outlets. Opening of new shop takes us only one day now", - Stanislav Anatolyevich Padin, the director of customer company shared.

Notes