Inteco Group (Directum: Office)

Implementation of business solution Office according to the Implementation of DIRECTUM project in INTECO Group, Moscow

Period of execution of works:

04.2013 - N of century.

Project Objectives:

• 1) The organization of work of INTECO Group in a common information space. Work of all legal entities of INTECO Group in the single database.
• 2) Unification of processes of office in INTECO Group.
• 3) Reduction of time for creation and document retrieval due to use of standard templates and earlier created documents and also the uniform structured document storage with a search capability on key fields and the text of documents.
• 4) Ordering of work with documents due to use of standard templates, standard routes and enforcement of instructions for work with documents.
• 5) Optimization of interaction of employees due to reduction of personal addresses to secretaries, clerks, etc. to employees (for search of the necessary documents, for control of work with the document, for removal of additional copies, for review documents).
• 6) Reduction of losses of documents for the account:
• a. document storages in uniform electronic archive;
• b. minimization of transfer of paper documents;
• c. maintaining registration cards on the existing paper documents.
• 7) Simplification of control over execution of instructions at the expense of a possibility of report generation and search in a system and also uses of tasks in which actions for work with the document are fixed.
• 8) Acceleration of document flow for the account:
• a. automatic movement of documents between employees;
• b. lack of need of physical reproduction and movement of paper copies of documents;
• c. possibilities of parallel mailing of the document;
• d. • possibilities of a task of a route and control of movements of the paper document in a system without additional registration and without transfer of paper documents by couriers.
• 9) Reduction of paper document flow for the account:
• a. the translation of internal managing documents in an electronic form and uses of the electronic signature;
• b. mailings of documents to contractors in electronic form instead of copying of documents with resolutions and printings of SRC;
• c. the uniform public storage of documents excluding need of their copying for use by several employees.
• 10) Increase in data security due to differentiation of access rights at the level of each document.
• 11) Receiving a possibility of the analysis of loading of employees due to existence of the complete information about the tasks issued to each contractor taking into account completion dates and about results of execution of works.

Description of works: In this project the XEON company acted as subcontractor, the DIRECTUM company acted as the general contractor. The XEON company developed the software package automating work of office. The following processes are automated:

• 1) Work with incoming documents;
• 2) Work with outgoing documents;
• 3) Work with orders and orders on OD, LNA;
• 4) Work with memos;
• 5) Work with internal minutes of meetings;
• 6) Work with personnel orders;
• 7) Work with powers of attorney;
• 8) Work with accompanying white papers;
• 9) Work with instructions.

Mechanisms of Active Directory integration on synchronization of users are finished. Integration mechanisms from 1C on synchronization of an organization structure and partners are developed.

The achieved results: Development was executed in the planned terms, at present there is its trial operation.

Quantity of the automated jobs: more than 2000.