KMG EP-Catering (1C:Enterprise 8)

The project on automation of accounting, tax, personnel records and payroll of all divisions of KMG EP-Catering LLP is successfully complete. Automation is executed with power of the 1C: Accounting 8 for Kazakhstan and 1C: Payroll and HR Management 8 for Kazakhstan software products.

KMG EP-Catering LLP is subsidiary company JSC Razvedka Dobycha KazMunaiGas. The enterprise has four branches across Kazakhstan in the cities: Zhanaozen, Atyrau, Astana, Kyzylorda. A core activity of the company - catering services of staff of divisions on fields of JSC Razvedka Dobycha KazMunaiGas and service of the objects which are owned by JSC Razvedka Dobycha KazMunaiGas. These are hotel complexes in the cities of Zhanaozen and Astana, the resort area "Kenderli" on the bank of the Caspian Sea, office "Investigation Production KazMunaiGas", the residential complex of "Kulsay" in Astana, etc.

The main objectives of the project on automation of the enterprise were:

• consolidation of credentials between the Central office of KMG EP-Catering LLP and Branches keeping account in separate territorially remote systems;
• development of uniform rules of internal settlement between Central office and Branches for correct reflection of the balance sheet and other forms of financial statements in each branch and on limited liability partnership in general;
• upgrade of a payroll system and personnel records, using implementation of new accounting systems.

The main requirements when choosing a system became:

• compliance of the program to requirements of the legislation, with a possibility of operational updating;
• possibility of adaptation to individual requirements of the customer.

For accomplishment of tasks of automation the 1C Rating company was selected. This choice was caused, first of all, by the presence of specialists of the high level of qualification and considerable experience of implementation of software products of the 1C:Enterprise 8 system confirmed with positive reviews of the clients connected with the oil and gas extraction industry.

Earlier for conducting accounting, tax, personnel records and for payroll in the Astana and Atyrau branches the 1C: Accounting 8 for Kazakhstan system was used. Data exchange between Branch and Central office was not executed. Personnel records were not automated, and were conducted manually in the MS Office applications.

In Central office, the Zhanaozen and Kyzylorda branches also "1C: Accounting 8 for Kazakhstan" for conducting accounting and tax accounting, and the modifed program based on "1C: Enterprise 7.7" for payroll and personnel records was used. But many tasks remained not automated. As the used software product for payroll partially did not correspond to the tax law of the Republic of Kazakhstan, clerks of the salary manually created lists on salary transfer, pension contributions and social assignments. Data exchange between accounting and salary programs and between Branch and Central office was not automated. Personnel records in the Astana and Atyrau branches were conducted manually in the MS Office applications.

Having analyzed the situation and having consulted with specialists of 1C Rating LLP, authorized persons of the Partnership made the decision on need of implementation of the new accounting systems on the 1C:Enterprise 8 platform:

• "1C: Accounting 8 for Kazakhstan" for automation of accounting and tax accounting, with consolidation of data of Branches and Central office by automatic data exchanges.
• "1C: Payroll and HR Management 8 for Kazakhstan" for automation of payroll and personnel records, with unloading of data in the 1C: Accounting 8 for Kazakhstan system for automatic reflection of data in accounting.

Specialists of 1C Rating LLP executed complex implementation with training of employees, adaptation of a system and introduction of individual completions under specific requirements of the company, exit consultations on places, and a remote maintenance and support. Data transfer from former accounting systems was made.

Implementation allowed to use more deeply and fully functionality and possibilities of the new systems that allowed to automate personnel records and to perform specialized, expanded payroll. In a project deliverable on automation data exchange between Central office and Branches, with consolidation of data on all enterprise (including branches) in Central office which is executed automatically with high frequency - each 10 minutes is configured. It allowed to exclude a human factor and gave the chance of operational tracking of credentials. Thanks to work in a common information space, to Central office not only setup, but also check and also control of accounting in branches of the enterprise became possible.

The mechanism of automatic settlement between Branches and Central office is implemented. At payment to suppliers automatic reflection of internal (interfilial) settlement, both in base of Central office, and in base of Branch happens by Central office for Branch. Similar automatic reflection happens when receiving payment by Central office from buyers for Branch. And if earlier reflection of this settlement was executed manually, data were entered both in Central office, and in Branch, once a week, or once a month, then after implementation settlement is executed automatically, at once when receiving or sending payment in Central office. Thus, labor costs were reduced, and the efficiency of information input increased - reflection of settlement happens in a week more than once, or in a month as earlier, and time 10-20 minutes.

At implementation a number of specific methods of payroll by method "from the return", connected with features of payroll calculation at the enterprise, such as is implemented: "In percent from base "on hands" from the return", "On a day wage rate from the return", "In percent from base "on hands" with compensation of compulsory pension contributions". Before implementation of new accounting systems on manual payroll on Central office left in the forenoon earlier, now calculation is executed in 1-2 hours.

At the enterprise the consolidated collecting of credentials of Branches in the unified information system of Central office is used. In Central office formation as consolidated statements on all enterprise in general (taking into account branches), and separately, on each branch is possible. Thanks to it preparation of consolidated statement on all branches was reduced from 1 working day to 15 minutes. Except collecting of the consolidated statements, data exchange between Central office and Branches allowed to keep account according to the uniform approved policy, including the chart of accounts and reference books qualifiers (such as, for example, cost items, income types).

After system implementation, within maintenance user support and operational adaptation of a system on the questions resulting from system operation is conducted.

CEO Berdybek Orynbayevich Ermekov:

"Thanks to the qualified help of specialists of 1C Rating LLP company, process of implementation of software products took place successfully in this connection, we note that professional training of specialists is at the high level. Now, except maintenance of the systems of accounting and payroll, system implementation of specialized accounting for catering establishments is planned ("1C Rating: Public catering") and budgeting automation systems ("1C Rating: Management of finance and budgeting").

In the matter our company entirely can rely on specialists of 1C Rating LLP.