Management of Rosprirodnadzor across the Irkutsk region in Case

The Electronic Office Systems (EOS) company announced that in Management of Federal Nature Management Supervision Service (Rosprirodnadzor) across the Irkutsk region the first stage of the project on workflow automation was completed. As the basic solution a system Case (development of EOS Group) was selected.

To system implementation of electronic document management in management the free program allowing to keep registration and account of documents was already used. In management were also going to increase efficiency of interaction between departments due to transition to the movement of documents in electronic form. However this task could not already be implemented qualitatively by means of free and available programs. As a result for ensuring registration of the entering and outgoing documents of the organization, scanning of documents and the organization of document transfer in electronic form from office in departments the administration of the department of Rosprirodnadzor across the Irkutsk region made the decision on acquisition of a full-function electronic document management system, says EOS Group. A choice was made for benefit of a software package Case.

Within the project it was required to solve the following problems: the organization of the unified order of individual and collective work with documents in departments; creation of electronic bank of some part of documents; ensuring operational delivery of documents for execution in departments; organization of document retrieval for a set of details or for contents of the electronic document; ensuring the automated control of passing and execution of documents; reduction of terms of consideration of office correspondence; organization of online access to documents; ensuring work with remote divisions.

As a result of implementation of the first stage of the project all entering and outgoing correspondence is registered in a system Case. A part of documents is scanned and transferred in electronic form for further work with them. At the subsequent stage of the project it is going to exclude completely the movement of paper documents in the organization. The industrial scanner will be for this purpose purchased and the translation of all documents coming to management in an electronic form is provided. In remote divisions of the customer installation of additional jobs of EDMS Case is planned. It is expected that the efficiency and transparency in work with documents will be as a result provided.