Contour helped Mechel-Service automate document flow

2021: Workflow Automation

The company Mechel Service"" switched to electronic document flow () E-DOCUMENT FLOW through the system. Contour. Diadok With EDO technology, it was possible to reduce the burden on staff, reduce manual processing of documents and accelerate their exchange from a month to 1-2 days. This was announced on April 20, 2021 in the company "."Special design bureau Contour

When switching to EDO in Mechel-Service, they planned to increase employee productivity, make it easier and faster to exchange documents, set up an electronic archive and save on paper document management. To transfer all stages of working with documents to electronic form, the company's accounting system was connected with the EDO system Kontur.Diadok.

The result was the following scheme. Employees create documents in the corporate system. "Satellite" For transfer to counterparties, documents are automatically transferred from it to, 1C where electronic documents are formed in the approved FTS format. Visual images of signed documents are returned to Sputnik. The solution was developed by the IT Mechel Service team using API the Contur. Diadok methods.

At the start of the project, the task was to integrate the EDO service with the company's accounting system. In this case, it is most convenient to apply API methods. Client developers access an extensive library of methods and configure those options that help organize document flow with counterparties and optimize processes. As a result, employees work in the usual accounting system, they do not need to switch to another service to send or receive documents, "said Olga Kulagina, manager for the development of federal clients Kontur.Diadok.

Electronic document flow is configured in all divisions of the company, through EDO "Mechel-Service" works with 66% of counterparties. Electronic documents accompany 60% of shipments and 80% of deliveries of metal products. According to the customer, the delivery period for signed documents has been reduced from a month to 1-2 days - payments from buyers are now coming in faster. Document management has become easier, employees spend less time on routine operations.

The introduction of EDO in an organization with an extensive structure, like ours, has its own characteristics. Translating documents from paper to electronic format did not make sense without automating business processes. Therefore, when choosing an operator, we studied what opportunities it offers for integration with enterprise information systems. The connection of electronic document management, of course, simplified and accelerated the exchange of signed originals. An equally important effect for us is the release of employee time to perform basic tasks. Document automation completely eliminates scanning, collecting hand-written signatures, and forwarding documents. We continue to increase the functionality of the EDO project and strive for a complete transition to electronic exchange with counterparties, "said Larisa Anastasov, director of the operational efficiency department of Mechel-Service LLC.