Moscow Agency of Air Traffics (Directum)

Project:

System implementation of DIRECTUM in "Moscow Agency of Air Traffics" company

Project Objective:

implementation of own electronic document management system in connection with restructuring of the company.

The automated processes:

• classical office-work;
• consideration and pronouncement of resolutions;
• maintaining electronic archive of documents;
• execution and control of performance of a document under the resolution of the head Contract management.

Features of implementation:

considerable amount of works in a short time.

Project Results:

• the efficiency of a contracted work increased;
• considerable reduction of paper document flow since all incoming correspondence is registered and goes to execution in electronic form;
• considerable reduction of time of document flow;
• creation of archive of electronic documents.

Project History

After restructuring of the company, the urgent need in the independent workflow system appeared. EDMS DIRECTUM as the system which is most answering to tasks of the company was selected, and the contractor on implementation selected TANAIS company.

A certain complexity at implementation was entered by deadlines of the project and the limited budget during the large volume of works. In connection with considerable amount of works, implementation was broken into 2 stages: inspection and training of the working group and, the second stage, - automation of workflow processes and interactions of employees. Works on the first stage began with carrying out inspection of the document flow existing in the organization as a result of which the automated business processes for preparation of project solutions were described. For work on implemented process the employees participating in them were trained, detailed instructions for implementation of daily transactions are prepared.

As a result of carrying out the second stage of implementation work on approval of organizational and administrative documents, outgoing letters, memos was completely automated.

For increase in efficiency of a contracted work such methods as creation of documents from templates, signing using the electronic signature, barcoding of the entering and outgoing agreements, sending and control of signing by the partner were used. All incoming correspondence is registered now and sends for execution in electronic form.

Here what in the response about the project is told by the managing director of Moskovskoye AVS Ltd, Kurochkin A.V.: As one of the achieved goals of system implementation it is possible to note significant reduction of time of document flow. Also the DIRECTUM system allowed to create reliable uniform archive of electronic documents with online access to it.