Office-work of the Izhevsk company "New House" is implemented on DocsVision

• Business processes, individual for company, "Management of the entering documentation", "Management of internal and outgoing documentation" were developed for solving of tasks of office-work on the DocsVision platform. These processes allowed to automate all lifecycle of work with documents, including their registration or development, examination, approval and a statement.
• For solving of tasks of automation of issue of tasks on a periodic basis the business process developed by Korporativnye sistemy LLC "Management of procedural tasks" was adapted.
• For solving of tasks of control of performing discipline reports on execution of documents and tasks, including the detailed report about performing discipline were configured. The detailed report is characterized by calculation of the whole set of the performance indicators allowing to coordinate performing discipline to the systems of motivation and compensation.

During an implementation project and at the subsequent stage of maintenance of a system comments of the customer, a part of which demanded development of auxiliary and office business processes of DocsVision, were taken into account.

Implementation of the first stage of system implementation of automation of office-work in Novy dom LLC and fast connection to work in the DocsVision system of new employees created premises for further development of a system. As primary at this stage the task of automation of management process of the contractual and associated documentation was set. Business process "Management of contractual documentation" was developed for solving of tasks of automation of a contracted work on the DocsVision platform. Process allowed to automate all lifecycle of work with contractual documentation, including its development, examination, approval and a statement.

For the purpose of integration of the DocsVision system with the accounting system 1C:Enterprise 8 "Management of manufacturing enterprise" the data exchange module about partners and agreements was developed. It automated process of agreements of the sample agreements drafted in standard forms. At the same time start of an adoption of such agreements comes from the accounting system 1C:Enterprise 8, and further data are transferred to EDMS DocsVision: further filling and consideration of the agreement happens there.

At an agreement signature stage work with it does not come to an end. The solution on automation includes the module of control of execution of stages of the signed agreement that is especially demanded for the agreements having project character. In this case, for each stage of the project fixing and control of execution of its content and terms is possible.

Telitsyna Elena, head of IT service Novy dom LLC:

• The accessibility to electronic archive of agreements" and accompanying documents, such, for example, as cards of partners became important result of automation of contractual process for us. Such cards are actively used at us at the enterprise, contain the history of work with the specific supplier or the client of the company, and allow to estimate risks of establishment with them contractual relations.
• Important criterion of the project is the stable growth of number of the employees working with a system and the number of the documents passing through DocsVision electronic document management system. The implemented solution received a positive review at company management with respect thereto the decision to develop the DocsVision system was made. The system scope, and with it and efficiency of personnel in general grows. But also it is not a limit, in our plans yet - further building of number of the automated processes".