The first BIT automated management of finance and accounting of agreements in Osnova Telecom company

February 17, 2015. The company "First BIT" announced completion of automation of treasury and accounting of agreements of the federal operator of network LTE Osnova Telecom.

Choosing a Solution

Automation affected four subsystems: the regulated accounting and tax accounting, operational inventory accounting, treasury and operational financial planning and also contract management. Project implementation took one and a half years.

Optimization of the block of accounting and tax accounting demanded replacement of earlier used 1C: Enterprise Accounting 2.0 PROF program by own solution "BIT .FINANS Management Accounting" based on the 1C: Enterprise Accounting 3.0 CORP program with transfer and adaptation of completions in system configuration.

Project Progress

Changes in the organization of an inventory control were caused by imperfection of earlier existing system at which data on movement of goods were transferred to accounting in the form of primary documents of the movement of the inventory items (II). Specialists of the First BIT implemented a separate circuit which allowed employees of warehouses to keep operational actual accounting of goods.

Formation of daily payment registers and payment on them, closing and prolongation of obligations the next month, control of limits of budgets were added to functionality of the block of treasury planning of payments using requests and automatic formation of payment documents, creation of requests for expenditure of means according to the payment schedule to partners. In addition, processes of approval and vising of documents of all block along the configured routes, operational financial planning and control (by means of reports Payment schedule) and creation of the documents "Plan Fact" and "Plan forecast" analyzing cash flow are automated.

At last, automation of control block and accounting of agreements included creation, approval and data storage of projects of different agreement types, storage of the attached documents, control of approval and execution of conditions of agreements and printing of standard forms of agreements with partners.

Result

According to the First BIT and Osnovy Telecom implementation of the project took place successfully in many respects thanks to harmonious work of specialists of both companies.

Consolidation of processes of management of finance, approval and accounting of agreements, business and tax accounting in the unified information system became a result of the project. As a result the operator consolidated information from three systems in one, improved process of approval of agreements and control over a funds expenditure, increased efficiency of financial planning and reduced labor costs.

"IT-sluzhba Osnovy Telecom initially closely worked with a command of the First BIT, performed coordinating of works, provided interaction with key users, performed audit of the made project decisions, in parallel independently finished a system, integrated own completions with project solutions, participated in testing and user support at an operational phase. As a result knowledge transfer about a system from integrator to our employees of support happened successfully and in a short time", – Vladimir Bondar, the project manager from Osnovy Telecom tells, the head of department of corporate systems.

"It is comfortable and pleasant to work with specialists of Osnovy Telecom", – Mikhail Ishmuratov, the manager of projects of the Central office of The First BIT company says. – "We highly appreciated their professional grade, knowledge of all parts of internal business processes and aspiration to execute the project in the specified time frames. On behalf of a command of the First BIT and from myself personally I express gratitude to the staff of Osnovy Telecom for the huge work done together with us for successful project implementation".

"We were faced by a task to increase financial discipline of divisions, to improve process of control over the budget of a funds expenditure, to construct transparent accounting of cash flow in the company, – Yulia Yushina, the chief financial officer of Osnovy Telecom comments. – Consolidation of circuits of planned and actual data in one accounting system allowed us not only to achieve their complete comparability, but also to accelerate process of operational planning of cash flow. Accounting and cash flow analysis in the company requires much less labor costs now, processes became more transparent not only for employees of the financial and economic block, but also for the employees who do not have special preparation in the field of economy of the enterprise. And thanks to a possibility of creation of payment schedules under agreements of partners labor costs on carrying out periodical payments are reduced. Besides, payment schedules allow to simplify process of long-term planning of cash flow, the error not of inclusion of this or that payment in the budget to be minimized".

"Implementation of a management subsystem agreements allowed us to implement approval of draft agreements in electronic form, and use of standard forms allowed to accelerate seriously work, having excluded even a possibility of the slightest error or inaccuracy, – Oleg Droshnev, the director of the department of corporate control and management of Osnovy Telecom explains. – A system considers communication of agreements with specifications and supplementary agreements to them, with payment schedules and deliveries. Also the electronic archive of agreements which allows to obtain quickly the complete information about the signed draft treaty, its intermediate versions was created. As a result we improved control of process of approval and performance of agreements and lowered its labor costs".

Representatives of the company integrator reported TAdviser.