Sibiryenergoremont implemented technology of the centralized document storage

On August 2, 2017 the KS-Consulting company announced an implementation project of Archiving technology in executive office of JSC Sibiryenergoremont (SIBER), the city of Kemerovo.

Project Tasks

Earlier account of archive documents in the office of the company was kept according to inventories of affairs of permanent storage life, on staff and affairs of temporary storage life. Documents of branches were stored on places, in own archives. Within reorganization the management of the enterprise made the decision on the centralized document storage on staff of all branches of SIBER in Executive office of SIBER.

For convenience of accounting and document storage selected the Archiving system.

Main objectives of an implementation project of a system:

• Creation of electronic archive of the organization with exhaustive search capabilities of affairs and documents.
• Systematization of documents and design of affairs (units of archive storage).
• Topografirovany storages of documentary archive fund.
• The automated preparation of the nomenclature of affairs.
• Reduction of time for search of necessary affairs and documents.
• Grouping of affairs in limits of funds, use of the scheme of systematization of affairs configured for each fund.

Project Progress

Specialists of KS-Consulting carried out setup of a system according to tasks and requirements of the customer. In a basis of the SIBER database the maximum quantity of information is put:

• reference book "funds",
• "fondoobrazovatel",
• nomenclature of affairs,
• topographical pointer,
• articles of storage
• others.

Project Results

Upon completion of setup and installation, specialists of integrator provided user training.