In Goskomvoyenprom of Republic of Belarus the Electronic DELO system is implemented

On May 16, 2016 the State military-industrial committee of Republic of Belarus announced^[1] about implementation of the Electronic DELO automated electronic document management system. The project is implemented by Electronic Case company, the partner of EOS Group in Belarus.

Project Progress

At the first stage of implementation work of the staff of Management of organizational and legal work who are carrying out work on registration and control of execution of documents was automated. All types of managerial documents were transferred to electronic registration: the entering and outgoing correspondence, citizens' appeals and legal entities, normative legal documents, etc. Integration into e-mail for document registration, arriving on the e-mail address of committee, and sending outgoing documents of the organization for e-mail is configured. Individual training of users is provided.

At the second stage of the project scaling of EDMS of Gosvoyenprom is carried out. Acquisition of additional licenses allowed the organization to include in process of electronic document management all structural divisions. For differentiation of access rights to documents for each division independent card files were created. Employees of committee had an opportunity to get acquainted quickly with the instructions sent to their address and also input of performance reports. Besides, works on connection of departmental EDMS of committee to the system of interdepartmental document flow (SMDO) are carried successfully out.

Project Results

The initial stage of workflow automation in divisions is implemented. All structural divisions got access to uniform base of documents and an opportunity to trace control terms. Positive result is the exception of cases of loss of documents and improvement of performing discipline.

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