State scientific center of coloproctology Roszdrava (GNTsK Roszdrava)

Implementation purposes "1C: Document Flow"

The main objective of the project – to increase efficiency of work with documents and to provide control of instructions according to documents. For this purpose during the project the electronic document management system (EDMS) with installation of jobs at the heads, secretaries responsible for document flow in divisions is implemented.

Product Selection

"1C: Document Flow" is a popular product which has the open code and well proved in the Russian market of the ECM systems. Use based on the 1C: Enterprise platform served as additional arguments for benefit of the choice of this product in the organization of a system of accounting.

Organization of work

For a project work the standard technology of implementation was selected. In total in a work progress 6 modules are implemented: The entering and outgoing documents, Organizational and administrative documents, the Nomenclature of affairs, Memos, Accounting of actions, execution Control.

Description of implementation

1. Initial setup of a system is made: data on the organizations, structure and users of the company are loaded;

2. Document types are configured:

• entering: The incoming letter from the Ministry of Health of the Russian Federation (MZ Russian Federation), the Incoming letter from Funds of compulsory health insurance (FCMIF, MGFOMS+SK, TFCMI of MO+CK), the Incoming letter from the Ministry of Education and Science of the Russian Federation (Ministry of Education and Science of the Russian Federation), the Incoming letter from the Moscow Department of Healthcare (DZM), the Incoming letter from the organizations (business letters, commercial offers, addresses, requests);

• outgoing: The outgoing letter from the Ministry of Health of the Russian Federation (MZ Russian Federation), the Outgoing letter from Funds of compulsory health insurance (FCMIF, MGFOMS+SK, TFCMI of MO+CK), the Outgoing letter from the Ministry of Education and Science of the Russian Federation (Ministry of Education and Science of the Russian Federation), the Outgoing letter from the Moscow Department of Healthcare (DZM), the Outgoing letter from the organizations (business letters, commercial offers, addresses, requests);

• internal: Archives, Licenses, Passports, Provisions, Orders according to statutory documents, Sanepidzaklyucheniya, Certificates, Statistics, the Charter, the Registration form, Acts Conclusions, State tasks, Agreements, Requests, compulsory health insurance, Plans, Orders on primary activity, Checks, Lists, the Official report, Memos, Reports, Reconstruction of an operblok and the block of intensive therapy, Reconstruction of a one-storey extension;

3. Templates of document types are configured;

4. The processes put in standard delivery of software such as are used: registration, consideration and execution of incoming documents, approval, statement, registration and sending outgoing documents, preparation, approval, statement and registration of internal documents;

5. User rights on groups of access, on document types, on signature stamps to accesses are differentiated;

6. Instructions of users for work with a system are prepared;

7. Training of responsible users for subsystems is provided.

The additional information about implementation

Work option: Client-server (database server: Microsoft SQL Server)

Quantity of document types - 34 pieces.

Median number of lines in one document - 50 lines