Ulan-Ude Energo (1C: Document Flow 8 CORP)

Product Selection

• Existence in the company of other systems on the 1C: Enterprise platform that allowed to reduce the cost of ownership of a product at the expense of a single system of licensing and also because the administrator of the systems of 1C who is available in the company will be able to service and the product "1C: Document Flow".

• 1C Company — the largest developer of the business software in Russia, a partner network of 1C — the biggest, respectively, many companies and specialists who if necessary will be able to help with maintenance.

• Quality of a system and reliability of vendor at rather small cost of a product.

• Functionality of a system.

Purposes of implementation of EDMS

1. Creation of uniform archive of documentation of the company; 2. Exception of loss of documentation; 3. Reduction of terms of document handling (approval of agreements, the adoption of orders, registration of the entering and outgoing documents); 4. Ensuring timeliness of execution of instructions.

The services rendered to the customer

1. Consultation of the Customer on the questions relating to operation of the 1C: Document Flow system and step-by-step execution of operations on management, a technique of work and the solution of standard tasks in a system; 2. Consultations of the specialist in the solution of non-standard problems of accounting in the 1C: Document Flow system taking into account specifics of work of the enterprise of the Customer;

Description of implementation

• Settings in the Setup of the Program window of the section "Setup and administration" are made.

• Consultations on the software "1C: Document Flow" initial setup, a priority of filling of the normative reference information, feature of settings in the Setup of the Program and Personal Settings windows of the section "Setup and administration" are held.

• Work with the reference book "Structure of the Enterprise" is explained, recommendations about filling of the reference book "Positions" are made.

• Document types and numerators on them are created.

• Consultations on setup business of processes (completion date of the document and completion date of process, a reminder on completion dates) are held.

• Process of creation and the movement of documents within accounting of agreements is considered, recommendations about further work on implementation of accounting of agreements are made.

• Document templates are created.

• Templates of processing of agreements, considerations of the request are created.

• Forms of documents are added to templates of files.

• Roles of contractors are created.

• Folders of internal documents are created and access rights are appointed to folders.

• Profiles of groups of access are configured, users are determined by groups of access.

• Recommendations about maintaining reference books "Correspondents" and "Individuals" are made.

• Explanations on work with the Electronic signature are made.

Results

Implementation of EDMS allowed to store all documents in unified information environment that ensured safety of documents, a possibility of quick search of documents, reduced document handling terms (approval of agreements, consideration of the request, registration of the entering and outgoing documents).

Additional information

Work option: Client-server (database server: Microsoft SQL Server)

The number of at the same time working clients — 50 (thin client)

Quantity of document types — 10 pieces.

The number of the entered documents in day — up to 100 pieces.

The volume of information base — 2.3 GB