Why MMK wrote and uses own EDMS

Why we wrote own EDMS

Importance of EDMS for work of the enterprise

• Acceleration of information flows and reduction leads quantity of errors at acceptance of management decisions due to use of up-to-date data to improvement of controllability of the company in general
• The organization of a common information space - a system should resolve a problem of geographical remoteness of employees and provide a possibility of their joint work within uniform infrastructure
• Economy of working time of employees

Prerequisites

• Since 1999 used the solution on the Lotus Domino/Notes IBM platform.
• A system became morally outdated, had no mobile and a version web.
• In 2014 upgraded to the new version.
• Received a functional, but slowly working, difficult system in use. Mobile application worked unstably. As a result heads and managers did not work in a system.
• Considered different solutions (Directum, Documentum, Docsvision, 1C, …), but did not see solutions which in a complex would meet requirements: Simplicity and convenience, speed, mobility

Basic functions of EDMS MMK

• Simple system in use
• Allows to find easily the necessary document (simple, quick Google-like search)
• Saves time
• Transparency of accomplishment of instructions, approvals of documents
• Instead of "work in a system" allows to concentrate on business
• Predictive determination of the contractor
• Also in 1 cliques: Change of the contractor, Input of the resolution, Change of term, Approval of the document, Signing of the document
• Practically does not require training

• At once the document, but not its "card" is displayed, time for opening of the document is not spent
• After issue of order the following document automatically opens
• By experience of PJSC MMK saving of time of the head – till 2 o'clock in day
• Thanks from heads and users

• Pro-active monitoring allows to find "bottlenecks" in performance and to eliminate them without expecting requests from users of a system
• Routine activity becomes easy, causes positive emotions

Opportunity for work with documents with the help:

• Personal computer
• Tablet
• Smartphone (IOS, Android)

It is possible to work:

• In a workplace
• Houses
• On a trip
• At meetings

• "Chat" gives the chance to communicate all the employees, involved in work with this document
• Creates the "command" culture of work for joint solving of tasks
• The indicator of Push-notifications will show, in kakikhvashy documents there is a communication

Project Results

• It is implemented in operation in 2016
• It is used in 44 societies of Group of PJSC MMK
• Number of client places:> 9000

Statistics of use

• It is registered tasks/instructions: 6,142,490
• Incoming documents: 2,273,289
• Outgoing documents: 2,183,267
• Contractual documents: 43,826

• • These presentations "Why we wrote own EDMS" Omigov Anton Vladimirovich, MMP-Informservice LLC, November, 2019