The management system for the innovation Retail Group X5 projects is created

2020: Continuation of system implementation of Advanta

On June 9, 2020 it became known that X5 of Retail Group implemented a management system for the innovation projects based on the ADVANTA platform.

Retail Group X5 – the product retail company. The company manages shops of several retail chain stores: shops at the house under a brand Pyaterochka, supermarkets under the Intersection brand and hypermarkets under the Roundabout brand. Under control of the Company there are 42 distribution centers and 4,098 own trucks in the territory of the Russian Federation.

The company in digits

• 1734, 3 billion rubles – revenue for 2019
• more than 5.2 billion buyers a year
• 16,658 shops of retail chain stores under management X5
• 65 regions of presence
• more than 307,000 employees

Strategy X5 of Retail Group is aimed at the development of networks, growth of number of outlets and improvement of a format of the operating shops. Moreover, X5 aims to be the company of the first choice for the buyers, the attractive employer for employees and valuable investment for shareholders. For this reason among its key priorities – cost optimization, increase in process performance, implementation of modern technologies and innovations. For implementation of the innovative solutions in management of retail networks the company actively develops the program for search of innovations as in the external environment (together with the largest Russian and world skautingovy partners), and using development of internal developments – innovation from inside. Annually through a funnel of innovations of X5 there pass several thousands of perspective startups from Russia and from abroad. In 2019 together with partners, including startups, the company started more than 70 pilots on innovations.

The flexible tool allowing to automate processes of project management was necessary for company management for achievement of strategic objectives and to work effectively with innovations at all stages of their lifecycle, including assessment, development of the scenario of application, testing, preparation of a business case, piloting, implementation and the analysis of the received results. The decision on system implementation of management of the innovation projects based on the ADVANTA platform was so made.

Implementation project objectives

• Project management process automation
• Increase in number of at the same time executed projects

Tasks

• Create the tool for project portfolio management and the companies
• Provide operational collecting of the relevant reporting with the set parameters
• Configure processes of effective management of the innovation projects
• Develop dashborda on a project portfolio status for the management

We attentively studied the market, analyzed it, and among the customized, checked and quickly implemented ADVANTA systems seemed to us the most interesting. We had a purpose – implementation of a single system for management of key processes in innovations. And it is process of a skauting for which it was necessary to create the knowledge base and the database to trace a funnel of the innovative solutions and processes of project management. That I was struck by most of all - it is implementation speed. In three weeks after start of an implementation project of a system we already began its full use. It respectively affected efficiency of our command and allowed us to prepare in a single system all necessary reporting without use of the additional systems, - Roman Timayev, the head of a portfolio of the innovation products X5 Retail Group speaks

Results

• On the basis of the ADVANTA platform the single system of management of the innovation projects is created.
• The control technique by projects on control points is applied.
• The schedule is configured and automatic collecting of the fact on project implementation is started.
• The system of assessment of success of projects on the basis of an adherence to deadlines and effective use of resources is implemented.
• Visualization of the deviations and problems arising in the project progress is conducted.
• Dashborda are configured.

The facts about a system

• 70% of projects are brought to a system on standard templates of plans
• more than 2000 companies are brought in a system

It was the interesting project within which we set up the solution on innovation management for the leading Russian retailer. The department of innovations of X5 of Retail Group is engaged in search of the innovative solutions for retail networks. A task of division – to find an innovation and to pack the solution into the business plan, to estimate it, to provide to the management for implementation and to estimate effect. In our system objects for storage of the innovations offered by the different companies and projects of development of the innovative solutions were configured. The report on control of a current status of work with projects and the companies and also several dashbord was created. The customer actively participated in project implementation of system implementation, - Sergey Yerokhin, the manager of projects of implementation of Advanta Consulting company speaks

2019: Advanta system implementation

On May 20, 2019 the Advanta company reported that the implementation project of a project management information system of ADVANTA in X5 Retail Group is complete.

According to the company, in X5 Retail Group the basic starting elements of project management necessary at this stage are automated: the register of projects, the register of the companies partners, the control technique by projects on control points is applied.

The set of control panels which allow to monitor start and the project status in real time is developed for heads. It is the instrument of support of acceptance of management decisions X5 in the field of innovations.

A system is designed to help the retailer to work with innovations at all stages of their lifecycle, including assessment, development of the scenario of application, testing, preparation of a business case, piloting, implementation and the analysis of the received results.

For the beginning of 2019 in a funnel of innovations of X5 – more than 600 projects from Russia and from abroad. X5 cooperates about Skolkovo, IIDF, Physics and Technology faculty the Accelerator. In 2018 together with partners, including startups, the company started more than 70 pilots on innovations.