KYOCERA: hard and soft for digital transformation

KYOCERA Document Solutions continuously expands the range of its products that optimize document flow in companies. It certainly meets the needs of customers with high requirements for print quality, scanning and document flow.

Within the framework of a single concept

KYOCERA created the concept of Managed Document Services (MDS), in which the customer can solve tasks of any level - from the administration and management of the fleet of printing equipment to the optimization of document flow and digital transformation. Digital transformation will require the creation of an individual document management system for the customer. It will use KYOCERA printing and scanning devices, as well as branded software products that can work both independently and in integration with the customer's infrastructure and with enterprise applications that ensure the day-to-day operation of the company.

Digital Transformation and Document Flow

"Digital transformation," namely, the use of IT technologies, can radically change the effectiveness of the company's core activities. Optimization of workflow often leads to the optimization of internal production processes. Accordingly, this has a positive effect on the financial performance of the company. Digitization and subsequent management of documents require manual work. It always takes a lot of time for employees. A huge number of documents in any organization falls exclusively on paper: invoices, consignment notes, transport sheets, checks, questionnaires. Most customers need a system that manages decentralized scanning processes across the organization. It is also very relevant to automatically recognize information from scanned documents and send the received data to authorized employees in departments and unified automated systems at the level of the whole enterprise.

Such a system requires hardware devices and software products, from which it is possible to create unique complex solutions that best suit the needs of the customer. KYOCERA and the manufacturer's partners must conduct an examination. KYOCERA Net Manager, KYOCERA Cloud Direct, KYOroute Server will soon add a new tool - KYOCERA Capture Manager (KCM).

Main capabilities and advantages of CMR

KYOCERA Capture Manager is able to radically simplify the processing of electronic documents obtained during scanning. This tool simplifies one of the most time-consuming activities of office personnel, allowing you to convert unstructured data into structured data.

KYOCERA Capture Manager, working with standardized forms of documents, can isolate the necessary fragments, recognize the information contained in them and structure it according to previously described rules. The structured information will then be redirected to authorized employees and exported to the company's business applications, from accounting systems to ERP solutions. Reducing manual labor allows a company to save employee time, reduce document flow costs and associated processes.

KYOCERA Capture Manager is built on the whole concept of Managed Document Services, based on the analysis of the document flow needs of modern companies.

The advantages of KYOCERA Capture Manager are flexible and easy customization (the ability to work with various types of paper documents), easy integration with hardware and other software solutions created by KYOCERA Document Solutions to optimize various aspects of working with documents. As well as minimizing conflicts with the infrastructure when adding new devices, changing settings or drivers and extensive integration with corporate information systems - mail, accounting, EPR and others.

Optimizing Administration

To simplify the task of managing the fleet of printers and multifunctional devices operating within the company's infrastructure, KYOCERA created Net Manager. This solution is designed to dramatically simplify the work of system administrators and ordinary office users, provide control over printing processes and the required level of corporate security in the acquisition, distribution and storage of data.

For system administrators, KYOCERA Net Manager is comfortable with the most flexible options for configuring printers, scanners, and MFIs, distributing user access rights to appropriate solutions within the company. Importantly, KYOCERA Net Manager provides a high level of security when working with documents on a daily basis. Authorization and identification of users allows you to identify and implement various scenarios for secure access to information, as well as opens up new possibilities for control. With KYOCERA Net Manager, you can track who scans and which documents, prints them, analyzes paper and toner costs, differentiates between workgroups and individual employees, and takes into account how many documents each employee has done.

KYOCERA Net Manager works closely with other company solutions that provide interface settings on printers and MFIs. In particular, due to mandatory identification, the user receives a personalized PanelPlus interface on the device screen, which can be optimally configured for the employee's tasks. It provides access to the necessary data for work: contacts, templates and default options. KYOCERA Net Manager supports working with mobile devices of employees, both in the office and performing tasks outside the office.

KYOCERA Net Manager literally "in one click" allows you to scan a document whose electronic image is saved in PDF and XML, and can also transfer it for further processing to KYOCERA Capture Manager.

Accounting and control for digital transformation

The complete transparency of the workflow processes provided by the applications of the system allows you to keep a detailed account of the actions of users working in the company. This makes KYOCERA an excellent tool for analyzing the work of the entire office. Based on the obtained data, it is easy to optimize employee employment modes, effectively solving the problem of saving money and time, as well as synchronize the work of various groups, departments and branches of the company.

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