The oncology center of N.N. Blochin automated financial and economic activity based on the solution of Parus

As it became known in February, 2018, in Oncology NMITs of N.N. Blochin Ministry of Health Russia the single system of management of all processes of financial and economic activity based on software is created "Parus is the Budget 8". About 150 users work with a system.

The management of activity of large medical clinic requires existence of the common information space allowing to observe and control all processes happening in organization. It is necessary to consider that more than 10 divisions can be involved in each such process — Alexey Ratin, the CEO of Asgard company — the contractor told. — As of February 6, 2018 all financial and economic divisions of the center — from FEO to catering department and office — work in a single system. And in a system we provided to the staff of medical divisions the web interface for operational data entry. For example, the senior nurses with its help enter data of time keeping, purchasing requests of material values.

Oncology NMITs of N.N. Blochin. Photo: theins.ru

During the project the problem of automation of process of rendering paid medical services is solved. In a system the full stroke of settlings with patients is conducted: the directions on treatment with the list of medical services, agreements, payments are registered. Integration into cash registers and terminals of cashless payment is configured. Settlings with patients and insurance companies (according to the VHI programs) are reflected in accounting. Upon rendering medical services doctors enter data into a system where automatic calculation of delivery notes and direct expenses and also staff benefits is made, participating in rendering paid services. There was an opportunity to compare efficiency of medical divisions on the volume and cost of the executed services.

Among key project deliverables:

• In a system end-to-end purchase management is implemented: creation of requests in divisions, their consolidation in department of logistics, processing of the summary request by financial and economic department, formation of the scheduled plan of purchases, holding competitive procedures and accounting of agreements by contract service with further reflection of the assumed and assumed obligations in accounting.
• Automatic control of limits of budget commitments at all stages of purchasing process is configured. On the basis of the registered agreements formation of the documents reflecting relationship with partners is provided in a system: accounts, delivery notes, acts, payment documents, invoices. It allows to control in real time execution of contractual commitments and also to keep accounting in strict accordance with primary documents.
• In the center an inventory control within which arrival of material values on warehouses, issue and write-off in divisions is registered is in full automated. Availability online of data on stocks in warehouses and in divisions allows to plan purchasing amounts more precisely.
• Activity of motor transport service is automated: in a system account of motor transport, consumption rates of fuel and lubricants, data on wear and installation of spare parts and units, formation of waybills is kept.
• The inventory card file of the center contains more than 110 thousand fixed assets. On the basis of this card file formation of acts of reception-transmission and acts of write-off of non-financial assets is made that simplifies accounting and provides its reliability.
• Using a system the salary of more than 4 thousand employees is calculated that is a difficult task in the conditions of variety of the payments and diagrams of working time applied in the center. Financial and economic department orders on the stimulating payments taking into account the points got by employees as a result of efficiency evaluation heads of divisions form.

The software package is integrated with a hospital information system for data exchange about patients (about 190 thousand registration cards), regular structure, the movement of the personnel. Unloading of the health workers given in the Federal register, the system of Federal Treasury is provided.

In plans of the customer — automation of activity of the divisions conducting clinical trials including registration and maintaining minutes of researches, control of their execution, calculation of costs and the salary of researchers.