i-Konto

The solution i-Konto provides exchange of electronic invoices and other documents between the organizations, allowing to increase transparency of business, to reduce costs for interaction with partners and costs for document flow, to reduce risks of penalties for violations of terms of drawing of documents and payment for work. In i-Konto web services for integration and a possibility of control of all external legally significant document flow passing through the different systems and connectors are implemented.

The Russian market of such solutions is very perspective, it covers, first of all, medium and large business (20% of all legal entities^[1]) with a large number of partners, subsidiary companies and separate divisions. Transition to YuZEDO allows the companies not only to reduce costs for paper document flow and risks connected with loss or damages of paper originals (according to^[2], up to 30% of working time of employees leaves on creation, search, approval and sending documents, at the same time about 15% of documents are lost forever), but also to reduce the probability of the incorrect or out of time provided documents. For example, the control function implemented in i-Konto gives to the sender the chance when loading the document in a system automatically to check it for correctness of filling, and then at each stage of passing to see the relevant status of the document: receiving, signing, failure and other. The new impulse for growth of needs for solutions YuZEDO appeared in Russia in connection with implementation of a centralized system of automation of cameral tax control, the statement of new formats of primary documents and change of rules of submission of the reporting under the VAT.

2016: i-Konto is added to the Register of domestic software

The solution for legally significant electronic document management (YuZEDO) of i-Konto developed by Servionica (I-Teco Group) company is included in the Unified register of domestic software and became one of the first specialized developments in this sphere recommended for implementation in state structures and business companies of Russia.

2014

Servionika will complement i-Konto with the protected key ESMART carriers

The Electronic Signature (ES) finds more and more broad application as allows to accelerate and simplify processes of approval and confirmation of documents without compulsory use of paper originals. At the same time from the divisions which are responsible for information security more and more serious security requirements of data are made.

Thanks to cooperation with group ISBC "Servionika" will be able to implement more full range of the offered services in the complex projects connected both with control of physical access and with data protection, including – accounting primary documentation, agreements and unformalized legally significant documents. Servionika is a developer of the i-Konto service allowing to optimize maintaining legally significant electronic document management thanks to easy and reliable integration with the different accounting systems of customers or to use service as it is. Work with i-Konto requires only existence of the strengthened qualified electronic signature: the electronic document certified with its help receives legal position.

The external carrier (USB token) is recognized a convenient and safe analog of storage of the strengthened qualified electronic signature. Its cryptographic mechanisms provide the maximum level of security therefore tokens carry to number of strict means of authentication. The ISBC group offers not only USB tokens, but also convenient smart cards which can be used as the protected EDS key carrier and also as the identifier for control systems of physical and logical access. Besides, the ISBC group is the leading Russian distributor of the readers allowing to use smart cards with any devices (including – mobile) which have an USB port. All these information security tools will be available during the work with i-Konto.

Servionika will increase security of i-Konto service using technology of safe remote storage of keys of the electronic signature

On October 29, 2014, according to FTS, in Russia in a year about 15 billion invoices are written out, however, according to operators, for 2013 in electronic form less than 10 million documents were transferred, including and legally significant: accounting reports, tax forms, invoices, agreements. One of restraining factors – the concerns connected with risks of loss of private keys of the electronic signature or unauthorized access to data. The pilot project of Servionika on deployment of the hardware and software systems DSS/HSM (Digital Signature Server/Hardware Security Module) developed by the company of Krypto-PRO will allow to provide additional protection against a compromise of signing keys using the centralized protected storage of private keys of users and also remote execution of operations on creation of the electronic signature (ES). As a result the block of information protection of i-Konto service is going to be strengthened in addition and, taking into account the growing demand for services in the field of YuZEDO, to offer users new opportunities of operational and safe exchange of documents.

"The DSS/HSM complex will add the range of information security tools implemented in i-Konto service, allowing to refuse storage of signing keys on carriers of users - it considerably increases convenience and security of work with services, due to failure from use of easily lost tokens and also ensures safe functioning from mobile devices without use of hardware on client side. We are glad to give to our Customers such opportunity – to make work with YuZEDO more convenient and safe", - Irina Grishanova, the director of mass services and products of Servionica (I-Teco Group) company says.

A supplier of technology is the company of Krypto-PRO – one of leaders in a segment of means of cryptographic information protection and the electronic signature. Its solutions are widely applied in state bodies of the Russian Federation, a banking and oil sector, representatives of the company integrator reported TAdviser.

2013: The status of the entrusted operator of SEDO FTS

The I-Teco company announced in May, 2013 obtaining the status of the entrusted operator of electronic document management (e-document flow) of the Federal Tax Service (FTS) of Russia.

Thanks to changes in the legislation within the last year the companies had an opportunity to use electronic originals of primary accounting and tax documents and to store them in electronic archive.

Expanding a service portfolio for satisfaction of requirements of large corporate clients, I-Teco offers services in the organization of legally significant electronic document management (SKID of e-document flow) based on own innovation i-Konto software product. The scheme of the e-document flow SKID organization assumes creation of documents of accounting and tax statements in the formats determined by the legislation both within i-Konto, and in the accounting system of the enterprise, their signing using the electronic signature and exchange between partners on the special algorithms stated in legal acts.

i-Konto supports electronic legally significant document management between the organizations for any types and the document formats, including documents of the reporting for which schemes and formats are defined by the state, but without being limited to them. Exchange of documents happens in electronic form on telecommunication channels using the electronic digital signature and other means of cryptographic information protection. A system allows to control this process, giving to the user an opportunity to keep track of the statuses of documents. Among others functionality of i-Konto – electronic approval and integration of the different accounting systems.

"Now I-Teco can already provide to clients not only corporate services for integration of EDMSs, complex automation and implementation of business processes, but also services of the operator of legally significant document flow. For successful promotion and break in this direction, in my opinion, our company has all necessary: resources of own data center TrustInfo, examination in the IT different areas and also wide experience of implementation of complete solutions, including electronic archives and corporate systems of e-document flow", – Irina Grishanova, the development director of mass services and products of Servionica (I-Teco Group) company comments.

As the intermediary at exchange of electronic primary documents between the companies it is difficult to revaluate a role of the operator of e-document flow. The document list includes delivery notes, invoices and also any documents of a supply chain or commercial document flow between the organizations (agreements, settlement reconciliation statements). The operator is necessary for invoices as he actually does them legally significant, confirming the status with stamps of time and supporting the exchange process designated by the legislation. Use of the operator is also extremely important also for other documents as he can take the responsibility for lack of structural errors in the document and check the electronic digital signature, thereby having guaranteed authenticity and the invariance of the document. In addition the operator takes the responsibility for delivery of the document in extremely short time.

"Obtaining the passport of the entrusted operator of e-document flow of FTS — result of our persistent months-long work on creation of a system and the subsequent accreditation of I-Teco as operator of e-document flow. Now we provide to clients connection of all partners to exchange of documents through i-Konto, integration with ERP of the supplier and the buyer, support of data exchange between the systems of the supplier and buyer who is beyond primary accounting and tax documents. To make the i-Konto tools even more convenient, we continue strategic developments. Let's tell, together with SAP the integration solution for invoices allowing users to work in the usual interface of SAP is created. I am sure that legally significant e-document flow using the solution of our company will bring to the participating organizations not only a considerable economic benefit, but also several advantages in operating activities", – Inga Mayor, the director of the direction of electronic document management of I-Teco company notes.

Thanks to transition to the offered scheme of legally significant electronic document management customers will be able to refuse completely paper accounting, sending, receiving and storing originals of documents in electronic form. It will allow to automate many processes, for example, such as selections of documents for tax authorities and also to optimize document flow in general. At integration into the directory of goods and the accounting system of the company can optimize processes, having got rid of manual entry of incoming documents in the accounting system.

Exchange of documents happens in i-Konto service through telecommunication channels which safety is ensured by means of cryptographic protection. Aladdin R.D. is one of the leading developers and suppliers of the certified means of protecting, in particular – a product line of JaCarta serving for strict two-factor authentication of users on Web portals, corporate resources and cloud services, the electronic signature and also safe storage of keys and digital certificates. Reliability of products of Aladdin R.D. and their compliance to statutory requirements (including – 63-FZ "About the electronic signature") it is confirmed with FSTEC certificates of Russia and FSB of Russia. For implementation of convenient and secure access to i-Konto service and ensuring the legal importance of the signed electronic documents and the made transactions the cross-platform multibrowser plug-in of JC-WebClient providing interaction of the Web application with an USB token or a smart card of JaCarta in the context of the browser is built in service. Users of mobile devices will also be able to take all advantage of service using other development of Aladdin R.D. – JC-Mobile technology.

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