Hoffmann Professional Tool Optimizes Treasury Processes Based on Microsoft Dynamics NAV

2018: Automation of a number of Treasury functional units

On August 7, 2018, Consyst Business Group announced the completion of an automation project for a number of functional treasury units based on Microsoft Dynamics NAV in Hoffmann Professional Tool CJSC. According to the company, the implemented solution significantly increased the speed of documentation movement and allowed the company's financial service to abandon internal paper document management.

As reported, Consist Business Group and the Russian division of Hoffmann Professional Tool CJSC have been conducting many years of cooperation in the direction of optimizing business processes. Consyst Business Group specialists have implemented and are developing the Microsoft Dynamics NAV ERP system. As part of the development, it was decided to automate a number of functional units of the Treasury, in particular, the document flow of applications for payment and expenses. At the same time, development "from scratch" was not required for most tasks: "Consyst Business Group" offered a ready-made solution that met the customer's requirements. Modifications were required only in terms of requests for expenses due to the specifics of the business processes of Hoffmann Professional Tool CJSC.

According to company representatives, thanks to the implementation of functionality, communication between the company's divisions located in different cities has improved, and the processes of coordinating financial documents have been facilitated. Now Hoffmann employees can automatically submit and approve applications for payment and expenses through the ERP system, check their compliance with the budget. In addition to this, automation affected the formation of a cash flow budget for a calendar year and the execution of applications for payment and expense.

As a result of the project, Hoffmann optimized the accounting department in terms of processing bank statements, creating payment orders and conducting cost accounting operations. An additional advantage from the implementation was the automation of the cost write-off process. This allows you to clearly follow the regulations regarding the posting of expenses to cost items and cost centers adopted by the company, and quickly coordinate them with the financial service.

The need to automate internal document management has been ripe for a long time. During the year, we tried to find a ready-made solution that provides automation of document flow and is not related to our ERP system, but could not decide. After a year of unsuccessful searches, we asked our long-time partner Consist Business Group to help us resolve this issue. Consyst Business Group specialists proposed to consider the Treasury module for Microsoft Dynamics NAV developed by them, and it fully met our needs. The implementation took place at a high professional level. Dmitry Shutov, Chief Financial Officer of Hoffmann Professional Instrument CJSC

2014: ERP replacement

On May 28, 2014, LANIT announced the modernization of the Microsoft Dynamics NAV enterprise resource management system at Hoffmann Professional Tool.

Project objectives

The company's management faced the need to expand the functionality of the current ERP system, which required the support of the Russian legislative framework for the correct formation of accounting and tax reports.

"The previous version of the system coped with business tasks as successfully as possible. We assessed the capabilities and potential of the Microsoft Dynamics NAV product line, - said Dmitry Shutov, CFO of Hoffmann Professional Tool. "When we needed to adapt the system to current business processes, the choice was made in favor of Microsoft Dynamics NAV 2009 R2."

A company was chosen to implement the project. LANIT

Project progress

The transition to the new version of the ERP system is completed within eight months. The same amount was required for improvements in expanding the functionality. During this time, LANIT specialists analyzed the system capabilities used by Hoffmann Professional Tool, prepared proposals for optimizing business processes in the new system, developed a prototype, trained users and put the new version into operation.

Project Summary

As of May 28, 2014, 70 employees work in the system. Microsoft Dynamics NAV 2009 R2 business applications facilitate the preparation of accounting, tax, management, personnel, payroll.

Hoffmann Professional Tool took advantage of the advanced capabilities of the system to improve the functionality in terms of shipment of sets of products, the formation of an "inextricable" package of shipping documents, accounting for shortages, reservation procedures and other operational processes. Improvements also affected such time-consuming tasks as planning and warehousing.

"The implementation of any ERP system implies the use of business management experience accumulated during the development of the system. The high professional competence of our specialists made it possible to take into account all the initiatives of the company's management and implement them, "stressed the Pavel Goryansky director of the department of management systems and. consultingLANIT