The administration of Vladivostok upgrades EDMS

On April 27, 2015 it became known of development of the project of automation of the workflow system in City administration of Vladivostok^[1].

Project Tasks

The document management system in municipality is created on the platform of products of EOS Group.

Building of administration of Vladivostok, 2013

Project Progress

In 2015 administration of Vladivostok updated EDMS "CASE" to the current version, bought additional user licenses, purchased "Module of bilateral integration from the Internet and reception". Delivery of the software was executed by the company KS-Consulting.

In 2014 the decision on acquisition of the application for work in EDMS "CASE" from mobile devices was made. The company KS-Consulting delivered to the customer of 10 licenses of a mobile subsystem iEOS for work of heads on iPad with a possibility of signing of documents the electronic signature.

In 2015 the administration of Vladivostok purchased in addition 50 licenses of the CASE system and 20 – the subsystems "DELO-Web". Web clients are intended for remote divisions of administration which are not connected directly to Intranet-network.

For April 27, 2015 in city administration of Vladivostok about 1 thousand automated workers the place are used EDMS "CASE" and "DELO-Web". In the organization the modules "Notification and Notification", "Electronic Signature and Enciphering", the module of specialized report forms are implemented for EDMS "CASE". 100 users work with the application "Monitoring of documents".

Project Results

A system "CASE" and additional options helped to automate processes of vising, approval and signing of draft documents. Means EDMS "CASE" implement automatic registration of separate document groups, automatic transfer of RKPD for vising, the signature, registration. A system is used in work by different categories of officials – first deputies and deputy heads of administration, chiefs of bodies of city administration of Vladivostok, specialists. By preparation and approval of outgoing and internal documents paper copies are almost excluded from turnover – from the moment of creation of the draft document its approval (vising) happens in electronic form to use of the electronic signature.

Notes