Neftekamsk Automotive Plant

Vladislav Tokmurzin: Implementation of HRM gave us notable effect

Neftekamsk Automotive Plant  outgrew self-written software which used for personnel records and payroll, and implemented a system "the Compass: Personnel management". About how this project was performed as using the built-in instrument of the Masters setup it is possible to customize independently a system under local features and about results of implementation - TAdviser was told by Vladislav Tokmurzin, the leading software engineer, the head of group of department of information technologies of JSC NefAZ.

: Neftekamsk Automotive Plant is large production company with huge staff of personnel. Of course, accounting of employees and payroll could not be performed manually. What system did you use before the implementing solution "Compass" and why it ceased suit you?

Vladislav Tokmurzin: For payroll the system of own development based on a computer, and for conducting personnel records – own program was used. Due to the permanent changes in the legislation of the Russian Federation, dissociation of systems of accounting of personnel and payroll, and also with technical obsolenscence of a computer, the decision on the choice of the HRM system answering to modern realities was made.

TAdviser: In the Russian market rather wide choice of a HRM system, and a row from them have rather extensive practice of implementation. Why you selected Compass as the new platform, than this system attracted you?

Vladislav Tokmurzin: Several options from the information systems which are available at that time in the market were initially considered. Further during profound studying two options were selected, this is "BOSS-personnel officer" and Compass. "BOSS-personnel officer" attracted to himself with modern approach to implementation of a system. "Compass" differed in flexibility of a system and speed of implementation. But more the choice of a system was influenced by project cost.

TAdviser: Tell, please, by what principle work of a project team within implementation what parts in it were assigned to representatives of your enterprise and system integrator was organized?

Vladislav Tokmurzin: After agreement signature our task included preparation of the equipment under the database of a system and workstations. According to the technical requirements transferred to us by the system integrator we prepared data for transfer to a new system. The task of the system integrator included development of the detailed plan and stages of implementation of the project. According to the developed and approved plan of implementation of the project, the team of specialists of Kompas company and representatives of our enterprise performed tuning and system testing and also personnel training. Employees of department of information technologies were a part of representatives of our enterprise.

TAdviser: How the HRM project step by step and what functional areas were covered as a result by a new solution was performed?

Vladislav Tokmurzin: The project consisted of several stages. The preparatory stage included creation of the database and data transmission from an old system. At this stage tunings of a system and basic personnel training for work in a system were performed. Then the stage of study of personnel records followed, it covered the corresponding functionality of a system. At this stage filling of reference books and setup of maintaining orders on personnel department was made. Also transition to conducting personnel records of personnel in a new system was performed.

Then the stage of preparation for payroll followed. Here work on filling given by necessary information for calculations was continued. Special attention was paid to filling of the reference book of codes of charges and deduction. Also at this stage tuning of accounting reports was performed.

Check of payroll, reconciliation of data retrieveds, formation and verification of codes became the next logical stages. Training of estimating accountants was in parallel performed. Then independent payroll and reconciliation of data retrieveds with an old system was executed.

TAdviser: How input of a system in commercial operation and the translation of data from an old system in new was organized?

Vladislav Tokmurzin: Difficulties with the translation of data from an old system in new in general did not arise. The structure of the existing data was close to a data structure of a new system.

TAdviser: What number of users of a new HRM system. How their training was organized?

Vladislav Tokmurzin: In the implemented system about 200 users are registered. User training was made step by step in process of implementation of functionality. Specialists of Kompas company trained at the initial stage of estimating accountants and employees of personnel department. Training of other users was performed by forces of specialists of our enterprise based on training center.

TAdviser: What distinctive features of your project could you select? What non-standard tools were developed especially for your enterprise? Perhaps, some special techniques, other differences?

Vladislav Tokmurzin:  In our project standard tools from the version of delivery are used. By the time of project implementation at our enterprise there was an electronic checkpoint, the task of its integration into the implemented project was set. It was necessary, using data with a checkpoint, to create the sheet of a time recording among Compass. By own efforts using the standard instrument of setup of Master Kompas the Time recording program which fully implemented this task was created.

TAdviser: After operation what certain time you can give a response about a new system? As far as do you estimate its efficiency?

Vladislav Tokmurzin: The effect of implementation of a HRM system, as expected, is gained notable. Speed of complete payroll and report generation increased. Calculation is executed directly by the estimating accountant of the relevant division that provides efficiency in the analysis of calculation. In a new system functional processes of personnel department, settlement group of accounting, norm setters and timekeepers of divisions are joint.

The facts about the project

Description of an automation object

JSC Neftekamsk Automotive Plant founded in the fall of 1977 and located in the city of Neftekamsk (Republic of Bashkortostan) is included into KAMAZ group of companies and is the plant on production of special superstructures, largest in Russia, on the KAMAZ chassis. The plant makes: dump trucks, passenger buses, crew buses, tanker trucks, trailers and semi-trailers tanks, trailers and semi-trailers of all-transport appointment, haymaking complex. The staff of the plant totals more than 10,000 people, many of which work according to the most various diagrams with staggered holidays.

Software Selection

In 2007 the Plant's management made the decision on inexpediency of a further software maintenance (software) of own development for the registration of personnel and payroll functioning on mainframe, and need of its replacement by a "drawing" personnel management system. In selection process of software several systems extending in the Russian market, generally domestic development were considered. Based on consideration which took about a year, a HRM system "the COMPASS was selected: Personnel management" (the version of Oracle) which received preference on the following basic reasons:

• existence of the most developed payroll system (including price-work) adapted to needs of mechanical engineering and allowing to describe any methods of calculation of charges and deduction without application of programming aids - in a combination to the built-in instrument of the visual setup "Masters of the COMPASS" this opportunity provided sharp reduction of terms and the implementation cost of software;
• the openness of software allowing to join easily it to the software of third-party developers;
• acquaintance of staff of NefAZ with real system operation at Beloretsk Metallurgical Plant and positive reviews of staff of plant:
• free providing in test operation on 5 licenses for each system module for a period of half a year with preliminary training of staff of the plant.

General Description of the Project

Works on system implementation "COMPASS: Personnel management" began in June, 2008. In January, 2009 the software in trial operation which had to last 3 months was launched. At this stage parallel payroll for all staff of the enterprise using the COMPASS system and programs of own development operated still was planned.

However already based on payroll for January the staff of JSC NefAZ was convinced of correctness of all made settings owing to what the decision to refuse the further parallel account was made and to accept a system "the COMPASS: Personnel management" in working operation. Now more than 100 jobs which part is located directly in workshops of the plant are automated using modules:

• Registration of personnel;
• Payroll;
• Execution of orders;
• Charge on cash cards;
• Electronic individual data for PF and the Ministry of Taxes and Tax Collection;
• Electronic tax and accounting records.

In implementation process of the project the consultant of KOMPAS company performed the following works:

• installation and software configuration;
• training of end users of a system;
• import of data from earlier used software;
• control payroll.

Besides, upon the demand of the Customer additional measures for protection of dresses on execution of works from unauthorized adjustment were provided. Automatic calculation of certified numbers at the time of completion of execution of the order was for this purpose configured.

To the same terms only forces of staff of IT department of JSC NefAZ carried out interface of a HRM system "the COMPASS: Personnel management" with the electronic system of admissions "ForSec SQL" operating at the plant. The openness of a system and also existence of the convenient instrument of the visual setup "Masters of the COMPASS" allowed to do in this case without the help of consultants of the Contractor.

As a result of interface characters of a time recording are transferred to "ForSec SQL" from the corresponding reference book of "COMPASS", and data on a worked time are imported from the system of admissions directly to the sheet which is stored in the database of a personnel management system and used for automatic payroll.

Some Specific Features of the Project

• A large number of users (112 automated places).
• Large number of various diagrams of work by turns. Setup of diagrams was performed by the specialists of NefAZ who were trained in KOMPAS company.
• Works on additional access isolation for protection of dresses on execution of works from unauthorized adjustment are carried out. Automatic calculation of certified numbers is configured.
• Forces of staff of IT department of JSC NefAZ carry out interface of a HRM system "the COMPASS: Personnel management" with the electronic system of admissions "ForSec SQL" operating at the plant.
• In project implementation directly at the plant one consultant of KOMPAS company was engaged that allowed to reduce implementation cost significantly.
• Despite a large amount of individual specifics HRM system "COMPASS: Personnel management" did not demand any completion at the level of a program code. All necessary settings were made by means of the Masters of the COMPASS tool. It also positively affected the implementation cost and its calendar terms.

The TAdviser center conducted an annual research of the market of personnel management systems in Russia. Unique statistical data about implementation of HRM systems are provided in this overview in free access, the functionality of modern solutions is described, recommendations about the choice of systems are provided. Chief information officers and suppliers impart experience creations of effective information systems.

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