Multiplatform web-solution SED in "Kortros"

2020: Tessa Solution Support and License Pack Expansion

From January to December 2020, support was carried out electronic document management systems on the basis of the document management platform and. business processes TESSA Automation of customer functional tasks based on Tessa system. Extension of license package.

2019: Tessa-based solution development

From January to December 2019, Docsmate developed the SED project based on the TESSA platform

2017: Implementation of Tessa

• Implementation of SED project based on TESSA platform
• Business Process Graphical Visualizer, Mobile Negotiation, Full Web Client
• Expansion of the TESSA-based SED project

Project prerequisites

• Old System, No Support
• Slow system operation
• Several different servers, complexity of transitions
• Inability to refine on your own
• Complex integration with third-party applications
• Complexity of automation of new BP

Project tasks

• Create a single, centralized repository of company documents
• Ensure document processing procedure (approval, signing)
• Ensure that users work in a WEB client from anywhere in the world and from any device
• Create Document Negotiation Routing Management Tool
• Modern user-friendly interface
• Easy and Fast Search
• Possibility of linking documents in different BP

Selection of platform and contractor

Platform Selection Criteria EDMS

• Universal web client for any device
• High speed of operation
• Workflow based on internal directory
• Flexible role model

Function blocks

2017

• Contracts
• Office (X/X)
• VND
• Service notes

2018-2019

• Payment register
• Business trips
• Estimates
• Protocols
• Control of orders
• Orders
• Powers of attorney
• Training applications

Adaptive Web Interface

Pluses

• Full-featured web client
• Works the same on all devices
• No client software deployment required
• Does not require employee training, intuitive
• Allows users to be truly mobile

Minuses

• No color highlighting matching signs, changing fonts
• Complex mapping of job history

Contract Reconciliation System

• Synchronized reference data of 12 directories (counterparties, banks, p/s, employees, legal entities of the Civil Code, currencies - CBRF, budget items, etc.)
• Signing of documents between SL GK
• Convenient route setup for different types of documents - development of a single concept for automation of subsequent units

• A tool has been developed to manage BP across all document types, including for future modules
• BP configuration is performed by the system administrator without involvement of solution developers
• Unlimited ability to scale and replicate to other processes
• Route Construction for Contract Card (1200 Matching Rules) < 0,8 сек.

Implementation results and development prospects

Results

• A single archive of contractual documentation has been created
• Compliance with regulations and agreement
• Automated processes of the office, internal regulatory documents, service notes.
• The basis for further development of solutions has been laid

Plans

• Automatic reporting
• 8 + new functional units for 2018-2019 year