NPO Strela controls terms of accomplishment of state defense order with the help of 1C: Document Flow

The enterprise of defense industry complex of NPO Strela and SoftExpert IT integrator announced on April 5, 2018 end of the first stage of system implementation "1C: Document Flow 8 CORP".

PJSC NPO Strela. Photo: newstula.ru

Prerequisites

NPO Strela works with the large volume of organizational and administrative documentation. All actions in scientific and production association are strictly regulated, are subject to accounting and recording. Such measures are necessary for maintenance of an order, preserving of the high level of performance and competitiveness. At the same time daily at the enterprise enough orders forms, agreements and letters should examine and approve a great number of employees with each of which. Therefore, optimization of the workflow system became one of important stages of the project of improvement of the quality management system (QMS) in PJSC NPO Strela.

Project Objectives

The information system which would help to accelerate processing and approval of documents was required for the enterprise, to organize their reliable storage, to reduce risks of loss of originals. To increase the rates of production and to provide an accurate adherence to deadlines of execution of state defense order, it was necessary to increase the speed of bringing to employees of letters, internal orders and orders and also to strengthen control of execution of instructions.

Project Progress

Owing to specifics of the enterprise such requirements as high degree of reliability and confidentiality of the processed data, competent differentiation of access rights to documents, flexibility and scalability were imposed to the automation system. Preference was given to the 1C: Document Flow 8 CORP system which meets the delivered requirements and is effectively integrated with other systems of 1C which are used at the enterprise.

According to the results of open tenderings by the partner in implementation there was a SoftExpert company.

At the first stage of the project problems of processing and storage of the entering documentation were automated. A system was unrolled in 850 workplaces (generally it is heads and the staff of office) in all services and divisions of the enterprise.

Project Results

Key results of the project:

• Registration of correspondence and orders is transferred to an electronic form. Reliable document storage is organized: paper versions of incoming letters and agreements are stored in archive, and electronic documents and the scan copy of originals - in base 1C: Document Flow. To study contents of this or that document, employees do not need to look for its original any more - all necessary information can be found in a system quickly. The approving persons and contractors work only with electronic document revisions that significantly reduces risks of loss of originals.
• Acquaintance of employees with internal orders and orders (including for last years) and also issue of instructions and control of their execution are performed now in electronic form. It considerably simplified and accelerated work with documents. The contents of organizational and administrative documentation are brought to the attention of addressees quicker, as a result of a task are executed more quickly. It positively affected rates of production and implementation of requirements for an adherence to deadlines of accomplishment of state defense order.
• Control of execution of instructions is strengthened. If earlier for these purposes only cards which were printed from the program of own development of PJSC NPO Strela, with Implementing Solution to a Problem of Control Connects Standard Tools 1s: Dokumentooborota were used. The head performing functions of the controller can obtain in a system at any moment information on the issued instructions, terms of their execution, documents according to which tasks are exposed. Understanding that the efficiency of each employee is easily traced online promotes increase in the general performing discipline at the enterprise.

"All tasks which were set in day of agreement signature are executed. At the same time all specific requirements of automation of the regime enterprise were completely observed and its scales are considered. We are waited by the second stage of the project during which we intend to automate through joint efforts reconciliation procedures of agreements and to expand geography of orders, to transfer memos to an electronic form and also to carry out works on connection to the system of additional users". Sergey Yuryevich Sipchenko, head of department of information technologies of PJSC NPO Strela