Kazgidromet was implemented by electronic archive "Etla"

Specialists of Life2Win company which is a partner of Atlas Soft in the Republic of Kazakhstan implemented electronic archive Etla in RGP "Kazgidromet". On June 14, 2018 the Atlas Soft company reported about it.

RGP "Kazgidromet" is national hydrometeorological service of the Republic of Kazakhstan. During upgrade of the company by the management the decision to implement the system of electronic archive for the purpose of ensuring reliable document storage and quick access to them from any workplace was made.

In the summer of 2017 IT specialists of Kazgidromet received a task to pick up the system of electronic archive which would meet the following requirements:

• Obligatory adaptivity of archive under structure and tasks of Kazgidromet, without making changes in the system code.
• Existence of mechanisms of setup of automatic numbering and automatic naming of documents.
• Support of version control of the stored documents.
• Existence of stream input of documents from the scanner and also input and automatic document registration from corporate mail.
• Fast and convenient document retrieval both by their parameters, and on their contents.
• Existence of a subsystem of formation of different types of reports.
• Possibility of setup of data exchange with other existing information systems.
• Existence of a possibility of fast scaling of a system.
• Existence of a full range of modern powerful and flexible instruments of setup of a system.
• Possibility of implementation, setup and further support of a system by own forces of specialists of the customer.
• Existence of representative office in the Republic of Kazakhstan.

In the project progress the optimal structure of archive of documents which allowed to get access to users and user groups to required segments of archive was developed, thereby considerably having simplified work of employees and having increased information security of the company.

Also cards for each document type were created. Setup of mechanisms of autonaming, autonumbering and autoplacement of documents depending on type and a subtype considerably simplified document registration in a system and allowed to minimize the errors connected with typos and filling with the wrong data.

As of June, 2018 the electronic archive is used in the central branch. In the nearest future it is going to connect to work in a system other branches.