"The Russian Light" accelerated processing of primary documents using LegalDoc

On March 5, 2019 the EleWise company reported that the Russian Light company accelerated processing of primary documents using LegalDoc.

As for firm distributor, for Russian Light the processing speed of primary documents which directly affects customer service quality and partners and consequently, creates image of the organization is critical.

"We consider that automated systems can and give a big contribution to improvement of client experience. Our clients are distributed across all Russia and exchange of documents of primary accounting in paper form significantly slowed down our process of work. It was inconvenient for our partners and required fixed and essential costs of time of our employees". Denis Purgin, director of information technology of Russian Light association

For decrease in temporary and finance costs, the association made the decision to transfer work with documents of primary accounting to an electronic form and to automate processing of these documents. According to customer representatives, for association it was important to solve an assigned task quickly and with the minimum efforts. Therefore the decision to use a ready-made product was made.

A large number of partners demanded a possibility of simultaneous operation with several operators of legally significant e-document flow and support of all types and formats of primary documents.

"We selected LegalDoc because it gave an opportunity for work with chief operators of e-document flow at once and also had a possibility of automatic answer to requirements of IFTS". Denis Purgin, director of information technology of Russian Light association

Automation was begun with the entering document flow: receiving entering from partners UTD (universal transfer document), made a search capability of documents on the consignee, configured the mechanism of distribution of documents to responsibles and also implemented autocreation of creditor invoices from the incoming document.

In LegalDoc processes of electronic document management with partners through four operators are implemented: Kontur.Diadok, GSI, Taxcom, Sphere. Courier. Thanks to integration the staff of the enterprise can directly work in Oracle e-Business Suite, regardless of through what operator the document goes or turns out.

LegalDoc allows to accept from IFTS of the requirement about providing documents regarding counter and cameral checks, to automatically prepare on them the answer and to send according to requirements of the legislation. The automated processes according to incoming documents significantly accelerated processing of primary documents since the document comes in electronic form, will automatically be recognized and loaded into Oracle e-Business Suite.

Outgoing documents are automatically created and undergo necessary approval directly in LegalDoc. All documents are legally significant and conform to all requirements and orders of the Ministry of Finance of the Russian Federation.