Otkritie Bank has modernized its EDO system

2021: Modernization of the bank's electronic document management system

Otkritie Bank On October 18, 2021, he announced that SYNTELLECT he had completed a modernization project with the company, electronic document management systems bank having completed the transition to the the Russian platform. TESSA EDMS

EDMS More than 20 thousand employees of one of the became users of the new one. bankscountries Key workflow processes have been set up in the system, including the automated work of the office, coordination and processing of internal and organizational and administrative documents, powers of attorney, collegial bodies, and a block of contractual documents has also been automated.

At the same time as the migration, the processes were optimized to take into account the capabilities of the new system. data Migration from various previous ED systems was performed.

The success of the project on the transition to the TESSA platform was confirmed by the first results: two months after its implementation, the load on the entire information system of the bank was significantly reduced: 6 information systems were decommissioned, 45 TB of server disk space was released, 12 servers were removed from the group. In addition, the speed of access to data has been increased, the functionality of the system has expanded.

Users note that access to information and the search service has become more comfortable, the request reaction occurs in a split second. Thanks to the friendly interface, the total number of users has increased by 20%, a significant number of users work with the mobile version of the system, which is a strategically important tool in a pandemic. Non-target systems were decommissioned, the functions of business processes were expanded, critical processes were accelerated. And most importantly, a significant reduction in operating costs was noted.

Without changing the structure of the bank's IS and introducing an updated platform, it would be impossible to achieve such results. Platform modernization and integration processes made it possible to strengthen the bank's position in the status of safe.

Also, the project was implemented largely due to the high competence of IT block employees who professionally resolved project management issues, promptly interacted between the project team and related divisions of the bank, and took over the solution of any issues related to the bank's IT infrastructure.

EDMS is one of three subsystems based on the TESSA platform in OTKRITIE Bank. In parallel with the introduction of EDMS in the bank, on the basis of a single universal platform, projects are being implemented to automate the electronic archive of client dossiers (EDM) and the storage of diverse content - TESSA ECM.

2020

Tessa-based system development and support

From January to December 2020, Synthellect developed and supported the system based on the TESSA platform.

Completion of Tessa implementation

Otkritie FC Bank At the end of the project for the implementation of ECMEDMS a unified/system based on. TESSA Implemented automated control system by internal documents bank and electronic archive. TESSA-based EDMS replaced the used system, as CompanyMedia a result of which the TESSA EDMS system implemented and significantly improved the functionality of the system, as well as migrated all documents from the replaced system. Key workflow processes have been set up in the system, including the automated work of the office, coordination and processing of internal and organizational and administrative documents, powers of attorney, collegial bodies, and a block of contractual documents has also been automated. The uniqueness and complexity of the project for the creation of a single EDMS is determined by the dynamically changing IT layout and organizational structure of the Bank, the implementation of six related development projects and more than 80 different sources for document migration. The total number of TESSA users is more than 20 thousand.

Implementation date: June 2019 - March 2020

2019: Implementation of ECM/EDMS system based on Tessa

In December 2019, the company Syntellect implemented ECMEDMS a unified/system based on. TESSA Pilot operation and preparation for circulation to the entire Electronic Archive Bank in terms of automation of the processes of working with documents during cash settlement and management logistics of originals. The peculiarity and complexity of the project for the creation of a single Electronic Archive is determined by the dynamically changing IT layout and organizational structure, the Bank implementation of six related development projects and more than 80 different sources for document migration. The total estimated number of TESSA users is more than 20 thousand. Implementation of TESSA-based EDMS, replacement of CompanyMedia with document migration.