CompanyMedia

Main article: EDMS (more)

CompanyMedia is a corporate system for managing documents, tasks and personal productivity. While maintaining the functions of workflow, the system is focused on the work of managers and business specialists. To these categories of employees, CompanyMedia provides tools for analyzing and making management decisions, assessing the effectiveness of personnel, and improving the effectiveness of the organization's main activities. Geographically distributed organizations benefit most from the implementation of the system.

At the application level, the system is a completely Russian development that meets the requirements in the field of import substitution. CompanyMedia is included in the register of domestic software under the number 871.

Developed by InterTrust since 1998. till present. Before the release of the fourth version in October 2012, EDMS worked on the basis of the IBM Domino/Notes user collaboration platform.

The main thing about CompanyMedia

The CompanyMedia system is focused on a comprehensive solution to management problems:

• directive control is provided by means of EDMS
• management of business processes for which formalized procedures exist is automated using workflow tools
• management of projects and ad hoc business processes is carried out on the basis of adaptive case management technology.

Effective operation and interaction of CompanyMedia business solutions are provided by basic services: general corporate and local directories and classifiers, content management service, search service, document collaboration service, analytical data processing and reporting service, workflow management service, unified automated control over the execution of orders and resolutions, etc.

At the application level, the system is a set of integrated modules, each of which is designed to work with a certain type of documents: contracts, citizens' appeals, agendas, meeting minutes and other significant content. The flexible combination of functionality built into the modules of the system allows you to create business solutions taking into account the organizational structure, management style and industry characteristics of the customer organization.

CompanyMedia core modules and business solutions:

• CompanyMedia - Workflow
• CompanyMedia - Handrails
• CompanyMedia-Faks
• CompanyMedia - Citizens' Appeals
• CompanyMedia - Cases
• CompanyMedia - Procurement
• CompanyMedia - Contracts
• Meetings are a CompanyMedia
• CompanyMedia - Reports
• CompanyMedia - Locker
• CompanyMedia - Mobile Workplace

CompanyMedia Configurations

The system is represented by two configurations identical in functionality at the level of typical modules and business solutions, as well as mobile applications of the system:

Cross-platform configuration. The configuration is based on SAT and does not require the use of licensed system software of foreign production. Cross-platform CompanyMedia works efficiently in any software environment - with an arbitrary set of basic and intermediate components. The system is compatible with a wide range of software products belonging to the category of infrastructure software (,, DBMS OS servers applications, etc.). All of these components or part of them may be represented by Russian developments or free software. InterTrust cooperates with such Russian software manufacturers as, "," ALT LinuxDiasoft Platforma"," and RELEX Postgres Professional others. In partnership with the listed developers, InterTrust offers customers a software package that includes exclusively security-certified (,) FSB of Russia FSTEC of Russia components of domestic development. At the application level, the system is a completely Russian development created by InterTrust specialists. The configuration is aimed at a wide range of customers, including organizations interested in implementing import-independent/class software solutions. EDMSECM

Configuration based on. The IBM Domino/Notes  data storage IBM Domino server is used as the platform for. At the data presentation level, two user interfaces are available: IBM Notes or a more modern system web client developed by InterTrust in collaboration with Artemy Lebedev's design studio. The configuration is primarily intended for existing InterTrust customers focused on using the IBM Domino/Notes platform. This configuration supports the migration of unique modifications made in earlier versions of the system.

CompanyMedia Benefits

Open, trusted and secure EDMS. CompanyMedia in its current version is a completely Russian development that meets the requirements in the field of import substitution and the principles of openness, power of attorney and security. The system is completely built on open Java technology and is compatible with both free and proprietary software (operating systems, application servers, DBMS and office applications) certified by state authorized bodies of the Russian Federation. The system is included in the register of domestic software under the number 871.

The first implementation of adaptive case management technology on the Russian market. Adaptive case management technology is designed to manage unstructured and partially structured business processes. Cases link together documents, events, organization experts, knowledge bases , customer and supplier contact details, relationship history, collaboration tools with enterprise content - all the resources you need to achieve results. At the same time, specialists involved in working with the case retain significant freedom in choosing means to achieve their goal. Various tasks can be implemented in the case format: contractual work, procurement management, participation in tenders, opening a branch, holding an event, passing a regulator check, certification for compliance with various standards, etc.

Personalization of content and interface. In a single web interface, users are given access to external business correspondence, internal correspondence, materials of project groups, collegial bodies, instructions and administrative documents, contracts and other documents necessary for daily work. System settings can relate not only to the available functionality, but also to the method of visual representation of data - up to the transfer to the interface of stickers that visually repeat the usual "paper" reminders of important things. To improve the efficiency of working with daily tasks, the system uses the Getting Things Done methodology, which allows employees of the organization to intelligently allocate their working time, determine priority tasks and their deadlines.

Choosing mobile applications. The CompanyMedia mobile workplace is designed for managers and business professionals. Applications of the system for iPad and Android devices support a native interface. The first such solutions were considered only as an addition to stationary workplaces, but today many users, mainly from among the leaders, work in CompanyMedia EDMS only from tablets. This is due to the fact that in terms of functionality, mobile applications of the system are actually not inferior to workplaces on stationary computers or laptops: it is possible to view and coordinate documents, issue instructions, resolutions, put performers under control, form reports, etc. The CompanyMedia mobile applications have the possibility of remote participation of users in the work of collegial bodies - supervisory boards, commissions and committees.

2025

Compatibility of version 7 with Platform V Pangolin DB

InterTrust and Sber Tech have completed a compatibility check of their products. The companies tested the comprehensive operation of the corporate electronic document management system (EDMS) CompanyMedia 7 and database management system (DMS) Platform V Pangolin DB. The results showed that in conjunction the products function correctly and effectively solve business problems. This was announced by Sber Tech on October 15, 2025. More here.

Version 6.3 compatibility with Red OS

On September 29, 2025, INTERTRUST and Red Software announced the completion of testing and confirmation of compatibility of CompanyMedia version 6.3 with the Red OS 8 operating system.

Testing confirmed the stable and uninterrupted operation of the workplaces of the CompanyMedia electronic document management system in the RED OS environment, which opens up new opportunities for the implementation of domestic solutions in government and commercial organizations.

Solution compatibility provides customers with a number of advantages:

• Compliance - both products are included in the Unified Register of Russian Software, which allows you to comply with the requirements for import independence.
• Increased security - the use of certified CIPF and secure communication channels in combination with the updated Linux 6.6 kernel.
• Deployment flexibility - support for modern hardware solutions and the ability to choose graphics environments (KDE, GNOME, MATE).

The confirmed compatibility of the workplaces of the CompanyMedia electronic document management system with the RED OS operating system is a strategically important area for us. This allows you to offer customers not just a single product, but a complete solution that provides a high degree of reliability, security and full compliance. This approach contributes to strengthening technological sovereignty and creating a secure digital environment for Russian state and commercial organizations, "said Anatoly Beletsky, Executive Director of INTERTRAST COMPANY JSC.

Joint work with INTERTRUST proves that domestic products are ready for the difficult tasks of digital transformation. Customers receive a technologically independent and certified complex that provides a high level of security and full compliance with the import independence policy, - said Viktoriya Kostina, Head of Technological Compatibility.

2021

Compatibility and correctness of work on BellSoft technologies

On August 3, 2021, BellSoft (BellSoft) announced that, together with INTERTRUST, it had completed testing and transferring the CompanyMedia document and task management system to the Java execution environment developed by BellSoft. Tests conducted by INTERTRUST specialists confirmed the compatibility and correctness of CompanyMedia's work on BellSoft technologies. To develop technological cooperation in the framework of creating a reference architecture of IT solutions based on the Java stack, INTERTRUST and BellSoft entered into a partnership agreement.

BellSoft's connecting technologies support a set of operating systems, DBMSs and hardware systems, including domestic ones. They are included in the register of Russian software and at the same time accumulate world-class expertise on the Java platform. BellSoft products are used in systems that require a high level of security, critical information infrastructures, complex IT landscapes of companies in the state, financial, fuel and energy sectors and other industries, document management systems, to create and support both monolithic and microservice architecture.

All builds of the Java Liberica JDK and Java Liberica JDK Pro runtime environment have been verified by BellSoft to comply with the Java SE standard under Oracle's Technology Compatibility Kit (TCK) license. In conjunction, the progressive Java runtime and the standardized LiberCat application server provide a comprehensive certified solution for both Java SE and EE specifications. BellSoft's professional products lay the foundation for an end-to-end solution and ensure the transfer of government information systems and other Java applications to the domestic software and hardware stack as soon as possible and with minimal investment.

The CompanyMedia document and task management system was developed by INTERTRUST on Java technologies and is included in the register of Russian software. It is deployed on the basis of free software (SPO) and does not require the use of licensed software solutions of foreign production. The CompanyMedia Document and Task Management System server is implemented on the J2EE platform and, based on the results of successful tests, has been transferred to the BellSoft distribution kit, which confirms compatibility with the LiberCat application server based on the open source codes of the Apache Tomcat and ApacheTomEE projects.

The CompanyMedia system has a fully functional web-interface and a line of mobile applications for different groups of users, depending on their roles and degree of involvement in document flow. Electronic document flow of the full cycle, work with citizens' appeals, control of the performing discipline, automation of meetings, procurement - for these and many other subject areas, CompanyMedia has implemented standard solutions.

INTERTRUST sees the advantages of partnering with BellSoft in the following capabilities:

• Balance development efficiency and operational efficiency while maintaining solution information security
• Timely and comprehensive implementation of the tasks of import substitution and ensuring digital sovereignty
• Use of the entire reference architecture of Java stack-based IT solutions in software development: Operating System - System Software - Business Application

Since 2011, our company has been developing and developing from version to version its software product, the CompanyMedia system, using Java technologies. Partnership with the supplier of these technologies in the Russian Federation will contribute to improving the quality of development of our products and facilitate the solution of problems of supporting work in the latest versions of the software and hardware environment, - said Alexander Markovich Savelyev, First Deputy General Director of INTERTRAST COMPANY JSC.

We welcome the expansion of technology partnerships with application developers such as INTERTRUST. This is part of our strategy to build a Java stack-based IT reference architecture and build the foundation for end-to-end solutions for digital sovereignty challenges. We are systematically expanding the capabilities of the BellSoft product line and supporting test work for compatibility with Russian software and equipment manufacturers so that developers and users of Java applications in Russia can be sure that they will receive the necessary level of quality, competence and technical support 24/7/365 in their native language from world-class experts who meet the requirements of business and the state, - said Alexander Belokrylov, CEO of BellSoft.

CompanyMedia 6.3

On January 25, 2021, InterTrust, a developer of electronic document management and content management systems, announced the release of an updated version of the CompanyMedia import-independent corporate document and task management system - 6.3.

According to the company, the updated version incorporates more than 50 functional developments.

Updated CompanyMedia 6.3 Functionality:

• Periodic resolutions
• Accounting for the movement of paper copies
• Assignment to nomenclature cases at the places of execution of the document, and not only at the place of registration
• Document Number Reservation
• Automation of generation and updating of lists used for mass distribution of documents based on business rules
• Dynamic control of access to object templates based on the position of the user in the organizational structure (by business unit)
• Possibility of sending for execution of Outgoing Documents not only to other organizations, but also to employees of their organization within the framework of a single hierarchy of control over the progress of execution
• Automatically generate and update document files based on document card details
• Improved text widget in the browser

In CompanyMedia 6.3, managers and business professionals receive an updated multi-platform interface that implements a different approach to working with documents. The interface is based on the idea of ​ ​ ergonomic visualization incoming tasks. All emergent tasks are grouped into separate queues, depending on whether you want to execute, approve, or sign the document. Each queue is a column containing small but informative task cards. computer monitor There are 4-5 columns on the standard, and more than two dozen objects are available to the user at the same time. A variety of filters help you configure and manage task queues. All this allows you to quickly make decisions on priorities and quickly move on to urgent tasks.

Features of the updated interface:

• Task approach, focus on optimizing the productivity of a business specialist
• No user training required
• Customizability:
  • custom task queues,
  • custom filters and sorts,
  • task labels,
  • creation of separate queues by labels,
  • stacks of tasks for collective processing.

• Possibility of group actions on selected (selected) tasks
• The ability to address tasks in instant messengers, e-mail, etc.
• Contextual approach to working on tasks
• Ability to move tasks to pending tasks
• Ability to create dunning notices for tasks
• Adaptability of the interface (for devices with different form factors)
• Online mode of operation

CompanyMedia is an import-independent system that is compatible with the entire set of basic software of domestic developers distributed in the Russian Federation. The system is included in the register of domestic software under number 871. As of January 2021, several dozen large-scale projects have been implemented on the basis of the CompanyMedia system in state authorities of the Russian Federation and other state enterprises interested in domestic software.

2020: Red OS Compatibility Confirmation

On March 23, 2020, Red Soft announced that, together with InterTrust, under a technological cooperation agreement, it had tested its products for compatibility. The test results confirmed the correct operation of the CompanyMedia system (manufactured by InterTrust) on the Red OS operating system (manufactured by Red Software).

Successful compatibility tests with other the Russian products make it possible to offer comprehensive solutions without using foreign software. The more such stacks, the faster the pace, import substitution software commented Rustam Rustamov, Deputy General Director of RED SOFT

Over the past two years, the main trend in the development of our EDMS has been import independence. We are more than satisfied with the successful result of testing our system on the Russian OS of Red Soft. Customers, especially government agencies and state-owned companies, get the opportunity to use Russian software on the entire stack of software components, which increases the level of reliability and security of information systems, told Alexander Savelyev, Deputy General Director of Intertrast Company JSC

2019

Integration with P7-Office

On July 15, 2019 New Communication Technologies , the company reported that it had "" InterTrust completed the work on system integration CompanyMedia "." P7 Office More. here

Red OS Compatibility

On February 28, 2019, Red Soft announced that, together with INTERTRUST, they conducted compatibility tests for their products under a technological cooperation agreement. As a result, the correctness of the CompanyMedia document-oriented business process management system with the Russian operational system RED OS was confirmed. Read more here.

PostgresPro compatibility

On February 21, 2019, Postgres Professional announced that it had conducted compatibility testing with InterTrust. The test results confirmed the full compatibility of the CompanyMedia 5 document-oriented business process management system with DBMSostgres Pro 10.

Testing of products was carried out as part of a technological partnership of companies.

Compatibility was checked in a virtual environment with the following configuration: OCAlt Linux 8.2, WildFly 12 application server. Testing was carried out for the following versions of software products: CompanyMedia 5.3 and DBMS Postgres Pro 10.6.2.

According to Alexander Savelyev, Deputy General Director for Software Development at InterTrust, the achieved compatibility of technical solutions of Russian IT companies opens up wide prospects for building complex information systems for electronic document management on the stack of Russian software products, including infrastructure and system software.

The Deputy General Director of Postgres Professional Ivan Panchenko noted that ensuring compatibility of Russian software products is one of the priority tasks. Postgres Professional has been working closely with InterTrust for a long time, including within the framework of the Committee on integration Russian Software. ARPP "Domestic Software"

2018

CompanyMedia 5.3

On September 6, 2018, INTERTRUST announced the release of the next version of the CompanyMedia 5.3 corporate document, task and personal productivity management system (registered under number 871 in the Register of Domestic Software).

According to the company, the main functional improvements in version 5.3 are support for electronic signature with algorithms GOST R 34.10-2012 in the browser and mobile workplace, the ability to work with Yandex.Browser versions 18.1.1.952 beta (64-bit) for Linux and 18.6.1.770 (64-bit) for Windows. Separately, the compatibility of the next version with the Alt OS was noted both in a simple version - Baz Alt Workstation K 8.2 and Alt Server 8.2, and in a protected version - OS Alt 8 SP Workstation and OS Alt 8 SP Server (the rights to OS Alt 8 SP belong to JSC IVK).

Expanding the spectrum of CompanyMedia 5 compatible, INTERTRAST Russian software provides authorities and state corporations with conditions for fulfilling the requirements and recommendations Governments within the program import substitution when using office software. The ability to work on the basis of OS Alt, browser Yandex.Browser meets the requirements of the Decree of the Government of the Russian Federation of March 23, 2017 No. 325 and Order of Ministry of Digital Development of the Russian Federation of 4.07.2018 No. 335. Alexander Savelyev, Deputy General Director for Software Development at INTERTRUST

We are pleased to cooperate with InterTrust. It is very good for users of our platform that such a serious product has appeared that runs on OS ALT Constant interaction, testing of new releases allows you to make sure that joint solutions are working and quickly respond to the increasing needs of government agencies and commercial enterprises in the field of workflow organization. Comprehensive solutions, including the development of several domestic companies at once, give us more confidence in future technological independence. Alexey Novodvorsky, Deputy General Director of BASEALT

Integration with Solar Dozor DLP system and Solar inRights IGA

On August 16, 2018, it became known that Rostelecom-Solar and INTERTRUST completed the integration of products, the joint use of which will allow customers to distinguish the access rights of employees in the electronic document management system and protect against leakage.

author '= Vladimir Gornostaev, Director of the INTERTRAST Information Protection Competence Center ' Our customers are large companies and government bodies. Obviously, leaks of confidential information in them will lead to negative reputational and financial consequences. Rostelecom-Solar products, together with the security mechanisms implemented by CompanyMedia, provide comprehensive protection of this information. The Solar Dozor DLP system prevents sensitive data from leaking from the company by controlling all key channels that potential attackers can use. The Solar inRights IGA platform helps the information security officer to carry out operational control and monitoring of actual access rights granted to employees to the resources of the electronic document management system. An important advantage for us was the ease of adapting the solution to the processes of different organizations, because each customer has its own features, its own established business processes. In addition, Solar inRights is able to withstand loads when working up to one hundred thousand users.

The integration of INTERTRUST and Rostelecom-Solar solutions allows you to build protection for electronic document management against various types of threats. Solar inRights provides differentiation of employee access, which reduces the risk of compromising sensitive information - for example, due to excessive access granted to an employee in error, or the use of a corporate account by an already dismissed employee. And by integrating electronic document management with the Solar Dozor DLP solution, customers can protect the most sensitive, sensitive documents with tagging, digital fingerprints, OCR, and more.

author '= Vasily Lukinykh, Solar Dozor Business Development Manager, Rostelecom-Solar ' The integration of INTERTRUST and Rostelecom-Solar solutions is of strategic importance, since the public sector, large financial institutions and production enterprises need enhanced information protection. Thanks to the CompanyMedia integration project with Solar Dozor and Solar inRights, customers will be able to implement them in conjunction without additional financial costs for refinement that ensures compatibility of solutions.

Compatibility with Cobalt DEW

On July 31, 2018, STC IT ROSA LLC, a domestic developer of operating systems and Linux solutions, and InterTrust, a developer of the CompanyMedia electronic document management system, tested the compatibility of their solutions. The test results confirmed the compatibility of the CompanyMedia EDMS with the Cobalt ROSA OS server and user editions. Read more here.

2017

InterTrust recommends updating to iOS11, but wait for MRM CompanyMedia

InterTrust recommends that customers using iPad tablets for mobile access to CompanyMedia EDMS do not upgrade to iOS 11 at the time this operating system is released. The release of iOS is scheduled for autumn 2017. It is recommended to update the operating system after the release of CompanyMedia mobile workstations (MRM) compatible with iOS 11. The official release of the revised CompanyMedia mobile applications is scheduled for December 2017.

According to preliminary information and taking into account the pre-release capabilities of iOS 11 beta, Apple Corporation with the release of iOS 11 ceases support for applications and devices with 32-bit architecture at the level of the operating system and development tools. A list of iOS 11 compatible devices is available at [1]In addition, iOS 11 will have a number of other changes that require adaptation of previously developed applications.

The planned release and delivery date for CompanyMedia MRMs fully compatible with iOS 11 is December 2017. Until the announcement of the release of the revised applications, InterTrust strongly recommends that customers do not upgrade iPad tablet devices to iOS 11. It is possible to prevent automatic updates of devices to iOS 11 at the technical level using Mobile Device Management (MDM) class tools such as MobileIron.

InterTrust also notifies customers that software support for earlier versions of mobile applications incompatible with the new operating system will be discontinued 3 months after the release of MPM CompanyMedia, fully compatible with iOS 11. For legacy versions of CompanyMedia MRM, it will become impossible to fix errors and renew application certificates.

CompanyMedia 5 - Secure EDMS in Linux infrastructure

The independent version of the CompanyMedia EDMS provides a high level of information protection, including through compatibility with a set of server and client operating systems based on Linux.

CompanyMedia 5's content and task management system represents the latest generation of InterTrust's flagship product. It reflects the company's twenty years of experience in creating productive, reliable and secure solutions of the EDMS/ESM class. At the application level, CompanyMedia EDMS is a completely Russian development and does not require the purchase of licenses for foreign software. The system is included in the Unified Register of Russian programs for electronic computers and databases under the number 871.

InterTrust's strategy for the development of import-independent solutions involves the creation of a partner community, which includes other Russian developers. Among the partners of InterTrust are the companies Cyberequipment"," Alt Linux"," "," "RELEX NGO," RusBITex"," STC IT ROSA"," "Diasoft Platforma and Postgres Professional others. In partnership with the listed developers, InterTrust offers customers a software package that includes exclusively security-certified (,) FSB of Russia FSTEC of Russia components of domestic development. CompanyMedia EDMS has been successfully tested in various Linux infrastructure configurations, is compatible with family operating systems, and. Astra Linux Alt Linux CentOS

Compatibility with OS Rosa of the Enterprise and Cobalt lines

As part of the cooperation between InterTrust and ROSA, the CompanyMedia electronic document management system and ROSA operating systems of the Enterprise and COBALT lines were tested for compatibility (developed on the basis of Linux and designed to build infrastructure solutions with a high level of availability and protection against external threats). Along with CompanyMedia EDMS and ROSA OS, the test bench included DBMSostgreSQL, JBOSS application server and LibreOffice office suite .

2016

InterTrust has released a universal analytical solution as part of the CompanyMedia system. The solution is focused on collecting, aggregating, processing and providing in a convenient form and in real time data based on the actual information contained in the system and reflecting various aspects of the organization's activities in the interests of making management decisions, analyzing the effectiveness of activities, evaluating personnel.

CompanyMedia 4.5

CompanyMedia 4.5 developed the mechanism of infused props, which first appeared in the system two years ago. This mechanism allows the system administrator to modify the details of documents, including adding, deleting and hiding both individual fields and entire sections of details displayed in the CompanyMedia web interface. Initially, customizable details were distributed only to some CompanyMedia modules, but now this tool is used in almost all application subsystems. Customizable details provide a wide range of options for adding or changing non-system fields, how to fill them in, and modifying card forms in the system web client. In particular, it is possible to add various types of fields - in the form of text, dates, reference books and classifiers. The listed elements can be related by rather complex logic. In addition, it is possible to set the mandatory fields, the rules for their display depending on various conditions. Changes are made at the settings level and do not require programming. This makes it possible to quickly develop business solutions that take into account the unique features of customer organizations.

2015

Integration with the Interdepartmental Electronic Document Management System (MEDS)

InterTrust announced the inclusion in the standard version of the CompanyMedia electronic document management system of a module that ensures its integration with the interdepartmental electronic document management system (MEDO).

In order to ensure the interfacing of the CompanyMedia EDMS, operated in many FFEIs of the Russian Federation, with the MEDO, InterTrust specialists implemented the ability to automatically convert the format of CompanyMedia documents into the format of MEDO documents when preparing and sending outgoing documents and incoming documents of the MEDO format to CompanyMedia documents. Thus, it was possible to exchange documents between CompanyMedia EDMS and EDM, as well as data on the progress of execution of documents. CompanyMedia records the details and content of the document, ensures that the necessary parties are informed about the fact of creating an incoming document card, its registration/refusal to register, appointing responsible performers for the incoming document, signing and registering an outgoing document prepared in response to the incoming one.

As noted, the CompanyMedia integration module with MEDO has been developed in full compliance with the requirements formulated by the FSO of the Russian Federation for the interfacing of regional EDMS with the protected MEDO system, and allows implementing information interaction between FEIVs working with CompanyMedia and other members of the MEDO.

In general, the connection of federal executive bodies to the MEDO ensures an increase in the efficiency and manageability of their internal business processes, a full-fledged exchange of information between participants in interdepartmental electronic document management, allows you to automatically track the execution of documents received from the government apparatus of the Russian Federation to the Federal Property Management Service, and vice versa - requests of the Federal Property Management Service sent to the government apparatus.

The module has been implemented and is already working in the Federal Service for Financial Markets of Russia. According to InterTrust, other FOIVs working in the CompanyMedia EDMS, as well as territorial bodies of federal authorities and executive bodies of the constituent entities of the Russian Federation, showed interest in it.

CompanyMedia Release 4.3.7

On December 1, 2015, InterTrust announced the release of the CompanyMedia 4.3.7 document management system^[1].

The main functional improvements affected the module "Citizens' Appeals": the developer's specialists implemented the corporate mode of working with this type of documents and ensured the compliance of the software solution with the current recommendations of the Office of the President of the Russian Federation.

Screenshot of the program window (2015)

Corporatism in relation to citizens' appeals allows them to be transferred for execution to another system organization directly to the Citizens' Appeals module. The revision is focused on regional authorities using the CompanyMedia system. Thanks to the changes made to the system, a citizen's appeal received by a higher organization (for example, the regional government) can be sent for execution to the appropriate subordinate department (for example, the pension department, city administration, etc.), bypassing the creation of intermediate outgoing and incoming documents. When the case is processed, the execution report is automatically sent to the higher-level organization. The revision significantly saves the time of specialists working with citizens' appeals in both organizations - the processes of execution and control become end-to-end and transparent.

To ensure compliance with the recommendations Office of the President of the Russian Federation from the 19.02.2015 in terms of working with citizens' appeals, experts InterTrust carried out improvements.

In the standard registration and control card of the appeal, the requisite "citizenship" was included, signs of repeated and secondary appeals were added, it became possible to take into account not only the general execution of the appeal, but also the execution of certain issues in its composition. Accounting of types and types of issues in circulation is organized. The listed improvements improve the quality of work with citizens' appeals and optimize the reporting process.

The system has been updated to improve the interaction of CompanyMedia with the MEDO system. If the organization received a document through the EDM that contains information that it was sent in response (for execution, etc.) to outgoing correspondence from this organization, then in the created draft of the incoming document, a connection is automatically established with the corresponding outgoing message.

In the Contracts module of the system, the most notable innovation is the ability to visually compare contract versions. The purpose of the revision is the ability to track the dynamics of changes in the content of contracts and additional agreements in the process of their preparation. Content comparison is carried out automatically, upon creation of a new version, the so-called digest is formed - a summary containing information on changes. The innovation facilitates the work of specialists responsible for the preparation and approval of contract documentation. The revision allows you to familiarize yourself only with the corrections made, without taking time to familiarize yourself with the full text of the contract and search for changed fragments.

Improvements are reflected in the main interfaces of the CompanyMedia system - in the web client and in the Notes client.

CompanyMedia 5: Testing Completed

On October 29, 2015, it became known about testing the software and hardware complex as part of the CompanyMedia 5 document and task management system and server equipment from Texnoprom^[2]

The complex is focused on organizations and companies interested in creating an infrastructure and software environment independent of imported technologies in managing corporate content.

The CompanyMedia 5 electronic document management system, as it is characterized by developers, allows a smooth transition to the use of basic software components of domestic production or free software. At the application level, the system is fully Russian-designed and compatible with a wide range of infrastructure software, including domestic DBMS, OS and application servers.

IT company Texnoprom is the first manufacturer of servers with IBM Power architecture processes in Russia and a member of the OpenPower consortium . A characteristic feature of Texnoprom server equipment is the ability to use virtualization subsystems with certificates from the FSTEC and the Ministry of Defense of the Russian Federation, which allows you to use the hardware platform in working with personal data and guarantees the absence of undeclared capabilities.

Roman Shilin, head of the Open EDMS target program at InterTrust, noted: "During the development of CompanyMedia 5, we sought to create a document and task management solution that can effectively work in conjunction with arbitrary basic software - foreign or Russian, freely distributed (SPO) or proprietary. Our professional understanding of issues and the widespread use of industrial standards and approaches in determining the architecture of the solution endow the system with the most important property - cross-platform. Today, the possibility of switching to SPO and Russian developments (which, in large percentage terms, include borrowed components of SPO) is relevant for a wide range of customers, including federal and regional government bodies, local government structures and companies with a large share of state capital. Many of them have been our customers for many years, and now we can offer them a comprehensive solution - certified software from InterTrust and our development partners running on a trusted hardware platform supplied by Texnoprom.

Denis Shubin, commercial director of the IT company Texnoprom"": "Together with the company InterTrust , a software and hardware solution in the field of protected EDMS , we can state that the process of import substitution of applied means for the work and functioning of government agencies has left the theoretical zone and advanced developments into the zone of direct mass implementation of ready-made solutions. As a local manufacturer of trusted server platforms based on advanced world technologies, we are pleased to cooperate with Russian software companies to create complete tools to solve various, including unique, needs of our customers. In this approach, we see the prospect of the development of both the public sector of the IT market (in which such factors as import substitution and an increase in the level of localization of production have become important) and the trends in the development of the IT industry as a whole. "

CompanyMedia users: Google Chrome update needs to be disabled

On August 26, 2015, InterTrust addressed customers using the CompanyMedia web client version 4.0 and higher in combination with the Google Chrome Internet browser with an information message about the need to disable the Google Chrome browser update by October 14, 2015^[3].

In the Google Chrome browser, starting from version 45, the use of plugins created using NPAPI technology, which are used in the CompanyMedia system, will be completely prohibited. InterTrust specialists are improving the system, which will allow you to abandon the use of these plugins and ensure the full operation of CompanyMedia in conjunction with Chrome 45. The revised version of the EDMS will be available to InterTrust customers from October 14, 2015. Until this date, customers using the system's web interface are advised to disable the automatic update feature of the Google Chrome browser.

All software required to upgrade to the updated version will be provided to InterTrust customers free of charge.

InterTrust recommends that customers disable the automatic update of the Google Chrome browser by October 14, 2015.

CompanyMedia 5 seeks to become a trusted solution

On May 19, 2015, InterTrust presented the capabilities of the cross-platform version of the EDMS CompanyMedia^[4].

At the application level, the system is a completely Russian development and does not require the purchase of licenses for foreign. software The basis for creating application modules of the system is the ECM ActiveFrame 5 platform, which is also InterTrust's own software product. CompanyMedia is compatible with any infrastructure environment, including with - SAT the system can use OS, DBMS servers and applications with. open source As a result, InterTrust customers have the opportunity to form a comprehensive import-independent solution for managing documents and tasks.

The implementation of the declared configuration by the developer helps to form a trusted environment for document management and provides opportunities for the transition to an import-independent EDMS architecture.

Andrey Linev, CEO of InterTrust, said: "The system is the fifth generation of our flagship product. CompanyMedia 5 inherited the rich functionality of previous versions, but in terms of architecture, this is a fundamentally new solution. CompanyMedia 5 platform independence is based on two key system features. The first of them is the separation of business logic into a separate software layer, the second is the use of a high-level ActiveFrame 5 framework created by our company's specialists. Along with system-wide services and quick application development tools, Active Frame 5 provides extensive integration capabilities. It is these capabilities that allow you to integrate CompanyMedia into the IT landscape of any complexity and component composition. I want to emphasize that at the application level the system is 100% a domestic development that does not require the purchase of any licenses for foreign software. "

The head of the development company noted that CompanyMedia 5 can be fully implemented on the SPO platform of the basic and intermediate level, including the development of domestic software companies.

"Today, the topic of import substitution is widely discussed in the IT community, but for most IT specialists the prospect of completely abandoning foreign software creates tangible problems. It is more reasonable to talk about creating a trusted software environment, and in relation to our subject area - about creating a trusted EDMS, which can effectively work in conjunction with any operating systems, DBMS and application servers. The main difference between CompanyMedia 5 is the ability to "assemble" the system from various components. Both open source software supported and developed by Russian developers and proprietary products of foreign production can be used. The choice depends on the preferences of the customer and on which components are trusted for the specific organization. The degree of trust is also determined by the customer - on the basis of his own methods or on the basis of the requirements imposed by regulatory authorities, "said Vadim Ipatov, Deputy General Director of InterTrust for Business Development.

2014

A specialized software solution for automating the work of the Supervisory Boards of banks is released. The decision allows you to automate the preparation, conduct and control of the implementation of decisions taken during meetings. The possibility of remote participation in the work of meetings using tablet devices has been implemented.

Criticism and comments

Among the criticism of this software product, the following are especially noticeable:

• System desktops do not support all operating systems: version 3.6 supports Windows and Linux, version 4.0 - also supports Mac OS (with some restrictions)
• The web interface is implemented for popular browsers: IE (8 and 9), FireFox, Safari and Google Chrome
• The system is designed so that you can adapt to the specifics of different companies. As a result, if the customer does not have the necessary qualifications, the implementation may require the help of the manufacturer or its partners.
• The system is not focused on small businesses. Implementation of fewer than 20 jobs may not be effective
• The appearance and functionality of the EDMS is configured for a specific user and depends on his business role. The interface of the latest version of the product (4.0) was developed by A. Lebedev's design studio and is characterized by intuitive clarity and simplicity. Applications for iOS have a native interface.

CompanyMedia 4.3.2

In October 2014, InterTrust released the release 4.3.2 of the CompanyMedia system. The main innovations of the release were:

• Ability to use custom identity in all application modules of the system
• Custom Event Handling in the System
• Development of the "Meetings" module.

Connect to custom CompanyMedia application module details

The configurable details mechanism allows the system administrator to modify the details of documents, including adding, deleting and hiding both individual fields and entire sections of details. The listed operations are implemented at the level of settings and do not require programming, which will allow InterTrust customers to independently adapt the implemented business solutions without involving developer specialists.

Previously, the mechanism of customizable details was applicable to work only with internal documents and contracts. With the release of a new release, the mechanism became available when working with incoming, outgoing and organizational and administrative documents, instructions, cases and meetings.

To set up the requisite part, the following options should be available to the subject administrator:

• Add/Hide/Delete Section
• Change Section Name
• Change Order of Partitions
• Add/Hide/Delete Field
• Change Field Name
• Change Field Order
• Move Field To/From Section

Custom Event Handling

Configurable event handlers are designed to describe the logic of the application in cases where specific customer requirements cannot be implemented within the framework of typical functionality. In this case, the typical system can be updated to the next version without losing unique modifications.

It is possible to control the actions of the program when working with documents of different forms at the time of events of these forms - opening, saving, switching to editing mode.

An example of a problem that is solved using this tool is the creation of a so-called mask for organization names. For example, in the directory of organizations it may appear Vneshtorgbank"," and this name in the system is fixed as the only correct one. However, users may incorrectly enter the name of the organization in the registration cards of organizations or other documents: "ExternalTorgBank," "VneshtorgBank" or VTB"." Setting up events avoids creating new organizations in the directory, and in fact duplicates. Taking into account all possible spelling options, a mask is created, and in whatever form the user enters the name of the organization, the system will automatically substitute the correct version when saving the document.

Finalizing notifications and tasks for cases

Changed the wording of notifications, added new notifications for various case events.

Tasks for the case are created according to three types of notifications - by notification about the transfer of the task to work (for the person responsible for the task), by notification about the transfer of the document to work (for the person responsible for the document), by notification about the transfer of the case to work (to the case manager). The task type is "for execution."

The following actions should be available in the calendar for such tasks:

When you put a task into work in the calendar, you can create an order and create a report. The task is marked completed after the task in the case is transferred to the "Completed" status. When a task in a case is set to Canceled, the task for the person responsible is deleted.

When you transfer a document in a case to work in a calendar, you can create a document from procurement and select a document from a list of documents that have already been created. The task is marked completed after the document is transferred in the case to the "Ready" status. When the case document is set to Canceled, the task for the person responsible is deleted.

For a task of type "To Execute" for a case manager, the action buttons are not displayed in the calendar. The task is marked when the case is transferred to the "Completed" status. When the case is set to Canceled, the task for the case manager is deleted.

Capabilities of the "Meetings" module

A number of improvements have been made to the module.

In particular, it became possible to work with directives. The directives are applied primarily when voting state representatives in companies with state participation. The same approach is also used by large shareholders or management companies in managing subsidiaries (more often in the banking and financial sector). The Directives are applicable in the work of the Supervisory Board. In this case, the state or another shareholder may develop a certain position on the issues of the meeting - how to vote directly to the Supervisory Board. Soglasovan­naya position oformlyayets­ya sootvetstv­uyushchim a ­ document - a directive ­ either rekomendats­iyey, zavisimost­i whether the issue is included in the list of utverzhdenn­yy issues organizatsi­ey the head direktivny­kh or not. Rekomendats­iya predstavlya­et, as a rule, a draft decision, and the directive contains an indication of the golosovani­yu "for" or "against." When voting, a member of the Supervisory Board of ­ (predstavit­el state or parent company) follows ­ directives and uses ­ rekomendats­ii. Directives can be delivered to CompanyMedia's mobile workplace.

It is possible to customize various printed forms of the agenda, minutes, voting ballots, extracts for different types of meetings (for example, meetings of the management board, meetings of the supervisory board, etc.) and two forms of their holding - face-to-face and absentee.

There are flexible options for distinguishing access at the level of the entire meeting, as well as individual appendices and materials.

Accounting of supplementary agreements to contracts

The system implements the functions of sending additional agreements for registration, registration itself or refusal to register. This allows clerks to keep records of not only contracts, as it was before, but also additional agreements to them.

Optimization of the manager's work with tasks

The task type "Report for Review" has been added to the system. Changed logic for tasks "for review": the status "processed" is excluded, when creating a resolution or report, the task is transferred to the status "completed." In addition, the task characteristic "returned for processing" has been added. Tasks returned for processing are visually marked with a special icon.

Revision of resolutions

A number of innovations have been implemented when working with resolutions. In particular, the system has the opportunity to add content to the resolution. This can be either text information (comment) or attached files - additional materials, scan copies, samples of filling out certain documents, etc.

To add content to the resolution, in the resolution opened in edit mode, click on the line-button "Content." This opens the Content Toolbar.

CompanyMedia is compatible with Linter-VS DBMS and Armed Forces Mobile System

EDMS CompanyMedia was tested for compatibility with Linter-VS the managed DBMS in the fall of 2014. operating system MSAF

DBMS Linter-VS is a software product of the Russian company RELEX, designed to manage databases for distributed processing modes. The DBMS includes application development tools and a set of mandatory information protection tools . Linter-Sun was created by order of the All-Russian Research Institute of Control Automation in the Non-Industrial Sphere named after V.V. Solomatin (VNIINS) and is widely used by the structures of the Ministry of Defense of the Russian Federation.

The mobile system of the armed forces is the own development of VNIINS based on Linux. MSVS OS is used to build stationary protected automated systems and was accepted for supply in the Armed Forces of the Russian Federation in 2002.

CompanyMedia 4.3

Within the framework of this version, the adaptive case management tools were further developed, the possibilities of flexible interface configuration were expanded, the functionality of several system modules was improved. The implemented innovations facilitate the work of users, allow you to adapt application solutions to the business processes of customer organizations, make the process of operation and development of the system much easier.

The most significant improvements in version 4.3 were made to the Case module, within the framework of which adaptive case management tools (ACM, adaptive case management) are implemented. Improvements affected not only the interface of this module, but also the logic of work. In particular, the schemes for processing tasks and documents that arise during the execution of cases have been greatly simplified.

Alexander Savelyev, Deputy General Director of InterTrust for Software Development: "In the previous version, the functionality associated with case processing turned out to be redundant for an ordinary user. The settings related to the sequential and parallel start of the various stages of the case, in some cases, were complex and not obvious to perception. Multi-level hierarchical structure of works and documents, unlimited level of task decomposition - in most cases this degree of detail is not required in everyday practice. Therefore, we decided to return to the original idea of ​ ​ providing users with a fairly simple and understandable tool for effectively managing unstructured and partially structured business processes. The interface has become much "lighter" and clearer, navigation through it is as simplified as possible. A number of ACM tools have appeared in the current version of the system, one of them is a timeline. With the help of a visual timeline, you can quickly assess the current state of all activities related to the case, understand what events have already occurred and what work is to be carried out in the near future. "

CompanyMedia 4.3 differs from previous versions of the system by an updated mechanism for setting up details in application modules. This mechanism allows the system administrator to modify the details of documents, including adding, deleting and hiding both individual fields and entire sections of details. The listed operations are implemented at the level of settings and do not require programming, which will allow InterTrust customers to independently adapt the implemented business solutions without involving developer specialists.

In this version of the system, the Document Library module was developed, which is designed to create a structured content store that does not require clerical accounting. The module allows you to create thematic document catalogs for information support of business processes of the organization, to form corporate knowledge bases on various issues related to the main activities of the organization. Files of arbitrary format can be used as the filling of such databases and directories: scanned images, electronic text documents, audio and video files, etc. Standard system services are available for module documents, such as the use of templates, coordination and discussion, establishing links with other system documents and placing documents in favorites. Communication with the Cases module is also implemented, which allows you to form new cases based on the document or create documents from the context of completed or working cases.

Significant functional changes affected the approval service. In particular, the system implements automated selection of a reconciliation template for various documents. Previously, the list of such templates available to the user was determined only by the document type. In version 4.3, the list of available templates is calculated depending on the attributes. So, for example, in the system, you can set rules according to which contract approval templates will depend on parameters such as contract amount, counterparty, payment option, etc. This significantly reduces the list of negotiation routes available to the user - up to the only option with a certain combination of attributes. This minimizes the probability of a performer's error.

2013

• For the first time, the release of CompanyMedia based on Java technology was announced - the range of platforms supported by CompanyMedia is becoming unique to the Russian EDMS market.
• The company has released a mobile workplace on the most popular OS - Android, the first on the market to expand the line of mobile solutions to three platforms.

CompanyMedia 4.x

The implementation of the requirements for modern EDMS put forward by the state and business required a number of architectural changes by CompanyMedia. The main requirements for this level of systems: unlimited integration capabilities with the information systems already available at the customer company, extensibility and scalability, different implementation models (based on ownership, lease, cloud model), tools aimed at supporting the entire complex of document-oriented business processes.

To this end, CompanyMedia 4.0 has implemented the following new features:

• multi-platform (work on any ECM platforms - IBM Lotus Domino/Notes, IBM FileNet, OpenText, etc.; on any operating systems, including OpenSource; in relational DBMSs - DB2, Oracle, MS SQL, PostgreSQL, etc.; in documented DBMS - Domino, CouchDB, etc.), portability from one platform to another, the ability to integrate with other information systems, which makes it possible not to depend on the software technologies already available at the customer company and to integrate into any infrastructure;
• federation (distributed information storage using data replication as a mechanism for data exchange between system nodes), providing guaranteed information delivery and distributed conflict-free document processing, which means centralized creation, storage and support of common content, local creation, storage and support of "local" content and quick access to content that is common to different structures of the company;
• personalization of business content and interface taking into account the professional activities of the user (interface for the manager, manager, subject person), which ensures convenient and comfortable work in the system of all categories of employees;
• implementation of the concept of case management, that is, structuring information and activities in the EDMS in the form of specific cases (a set of performers, documents, tasks related to one goal), which allows you to take into account the peculiarity of the subject area in which the user works, and his needs, as well as the regulations and organizational structure of the company;
• mobility, that is, the ability to work in the system both on a personal computer, and on a laptop, smartphone (BlackBerry), tablet (iPad, Android) - thereby providing access to the necessary documents anywhere and at any time (at a meeting, on a business trip, where there is no computer at hand), which helps to always be included in business processes, to quickly make reasonable management decisions on them;
• support for a wide range of system access tools (a lightweight and convenient Web client developed in conjunction with Artemy Lebedev Studio, a "thick" (Lotus/Notes) client that provides traditional full-featured user interaction with EDMS, a mobile client - a client designed for operation on modern mobile business-oriented platforms Google Android, AppleiOS, BlackBerry);
• social orientation - in addition to the vertical management structure traditional for automation tools, the system proposes to organize "horizontal" interactions, realizing the possibility of discussing projects and initiatives, direct communication between employees of different departments, contacting experts for advice, etc.

In January 2012, InterTrust entered into a partnership agreement with OpenText. Cooperation with OpenText will allow InterTrust to use another platform for new versions of the CompanyMedia electronic document management system in addition to IBM Lotus Domino/Notes and IBM FileNet, to expand the system's capabilities in terms of flexibility in content management, integration with related applications.

OpenText software products are widely used around the world due to the ability to integrate unstructured or poorly structured information (for example, digital images, technical documentation, emails, web pages, etc.) into company business processes, create a single data warehouse, and provide unified - convenient and fast - access to current versions of documents, thus increasing the transparency and manageability of business processes.

The CompanyMedia electronic document management system uses a fundamentally new web-interface of a personal workplace (PDP), based on Google Web Toolkit (GWT) technology, which implements the concept of personalizing content and interface for each EDMS user.

The visual design of the new web interface was developed by the country's leading design studio A. Lebedev and reflects all modern trends in increasing the user's efficiency with the information system.

Adaptive Case Management (ACM) Elements

In a regular document flow, everything revolves around a separate document, and almost nothing is provided for situations when, in order to obtain a result, achieve a goal, solve a question (request, incident - case), you need to process several documents, orders, etc., and even different employees, at different times.

Cases allow you to structure such activities taking into account the peculiarities of the subject area, business rules of the organization, organizational structure, while, unlike "ordinary business processes," without limiting the freedom of participants in choosing a specific sequence of business operations. To do this, automation is provided by templates, into which everything can be used many times (in typical cases) is entered, and freedom is provided by the ability for participants to change anything in specific cases.

In a broad sense, case management is the management of unstructured or partially structured business processes initiated by customers. Here, a client can be understood as both the client himself, who applied to the company, and a citizen receiving public services, or an employee of an organization who needs some kind of internal service.

What is the fundamental difference between case management and BPM/? Workflow The best EDMS of this class also allows you to modify process models (the same templates) right during their execution. The fact is that adaptive case management (in our understanding) considers activities not from an operational/algorithmic point of view, but from the side of its content - business objects, their structure, relationships and life cycles. This approach is radically different from modern BPM in terms of accessibility for direct participants to understand automated activities, and therefore for adaptation by their own forces.

Possible States/Transitions for Case Items

In cases, the following can be structured:

• Data: documents, forms (structured documents), business entities, contacts, folder hierarchy for the assessment of the entire economy in the case;
• Goals: expected results, requirements for them - both throughout the case, and for its stages and "control points";
• Activity: stages/phases of LC case, "milestones" (checkpoints), tasks/works, events in LC case and its elements;
• Actions: functions, processes, procedures, operations launched from the case;
• Org. structure - roles of participants;
• Communications: notifications, discussions, case as PY,...
• Rules: norms, restrictions, access rights,...
• Time (binding any items to a timeline relative to case events).

To implement the modern Adaptive Case Management concept, the CompanyMedia electronic document management system includes functions designed to support a customer-facing work style (or applicants) in cases where the work is generally repetitive and carried out according to a predetermined procedure, but allows the occurrence of situations that are not described in detail in the regulations, which requires the performer to be able to make decisions and manage the progress of work.

CompanyMedia's ACM methodology is based on the following principles:

• The main attention is paid not to the process, but to information on a specific case event.
• The choice of the path to achieve the business process goal is determined during the achievement of the goal, and not predetermined in advance.
• The executor of the case has the freedom to make a decision.
• To effectively process the case, CompanyMedia provides all the necessary communications between various experts.
• The case performer is provided with all the possibilities for reacting to external events.
• The case file business object in the CompanyMedia electronic document management system consists of the following sections:

• Case file metadata
• Contacts - Stakeholders and Organizations
• Documents (regular documents and electronic forms)
• Business processes (the main process in which the case file participates as a whole and auxiliary processes for individual documents and tasks)
• Business rules
• Scripts
• Events/Actions (Calendar)
• Case Communications - Journal
• Sub-cases
• Reports
• Knowledge base.

Thus, the ACM toolkit provided by CompanyMedia allows the case executor to initiate the execution of business processes necessary for a given case, and the specific case answers the question of how to do something right, the case executor determines what exactly should be done.

With the help of ACM functional elements, the following typical business solutions can be implemented in CompanyMedia EDMS:

• "Appeal of citizens"
• of the "Agreement"
• "Workflow"
• "Documents"
• "Errands"
• "Technical Support" (HelpDesk)
• "Meetings"
• "Control over execution of manager's orders"
• "Regulatory and administrative documents"

The most popular business solutions also include:

• "Sales Management"
• "Law and Legal Work"
• "Powers of Attorney"
• "Events"
• "Passes"
• "Business Trips"
• "Applications
• "Integration with SMEV, MED, 1C, SAP ERP, KLADR and OCMS, electronic trading platform, databases of another EDMS.

Case management in the CompanyMedia electronic document management system allows you to implement 11 key principles for achieving the goals:

• Think in writing. The goal, which is not on paper, does not exist (props - "end result of the case")
• Ask a goal definitely by answering the questions: what, where, when and how? (details "result, place, terms, elements")
• Limit the goal in time: a goal without time is just a dream (props - "term")
• Think about who will benefit from achieving your goal besides you? (props - "interested parties")
• Formulate the goal in the affirmative form in the present tense (related to the requisite "result")
• Divide goals into sub-targets, prepare a detailed scenario for achieving the goal (props - "intermediate results")
• Take responsibility for your actions on the way to the goal (props - "responsible for the elements of the case")
• Determine the intermediate results of achieving the goal (details - "intermediate results")
• Think about the goal, not the means of its implementation. Set the final destination and go (related to the "result" identity)
• Create an image of the future, where you have achieved your goal, and fix this image. (related to the props "result")
• Behave as if success is guaranteed to you.

Document and Task Collaboration Functions

One of the important tasks of the application level that are provided in the electronic document management system is the task of expanding the traditional means of collective work with documents in the direction of strengthening communications through the use of socially oriented software (Social Business Software).

The following functionalities are used as needed in all business solutions implemented in the System (including standard EDMS).

The electronic document management system implements the following traditional opportunities for collective work with documents and information:

• Support for chains and levels of approvals and approvals
• Prepare the content of the document individually or as part of a group of employees - with Check-in/Check-out mechanisms and with the mode of sequential or parallel work of team members
• Assignment of documents to different sections. Rating and folksonomy to organize content in storage.
• Document Lifecycle Management - Reconciliation, Review, and Archiving Mechanisms
• Change the status of a document while working on it
• Use notifications to attract the attention of team members
• Flexible and convenient delimitation of access to prevent accidental or deliberate modification of work documents by unwanted persons
• Support and control of document versions, with the ability to quickly familiarize yourself with any of them
• Redo a document without changing its contents
• Storage of links to related documents
• Creating Documents from Templates and Templates
• Transfer of the prepared and agreed document to the Workflow subsystem or other subsystems for final sighting or signing, for registration.

In addition, the EDMS should also implement the means of solving the tasks of managing works and mini-projects:

• The manager can see what tasks employees are working on, including remote
• Accumulate, store and use for the possibility of searching for employees all information about the competencies of employees - based on the reference base of the organization structure, the history of preparation, coordination, signing, execution of certain documents
• Opportunities to conduct personal discussions, corporate calendar and schedule business
• Opportunity for the manager to assign bonuses and penalties for tasks
• Set periodic tasks and use task templates
• Build reports on the time spent.

In addition, the electronic document management system also implements means of supporting the horizontal management paradigm, providing a metaphor for social networks:

• Forums
• Polls and voting
• Corporate Event Calendars
• Subscriptions and Alerts - Information Resource Subscription System - Delivering the full scope of information on a question/problem to be solved related to a question (categorized collection of documents)
• Task and Question Lists
• Provide lists of employees/experts involved in document/content creation
• Employee Availability Information
• Availability of updated/filled automatically/semi-automatically information in the reference book of the organization's employees on which the organization's employees are experts, providing a convenient opportunity in the "style of social networks" to involve them to discuss/solve a particular business problem
• Tools for creating working groups for implementing your own projects using several tools for corporate communication (internal manager, video calls, call reception system)
• Support for teamwork based on tasks and assignments
• Search engine for finding content in workgroups and among published documents
• Shared File Library
• Calendars with shared access for scheduling meetings and events, booking meeting rooms, and employee absence schedule.

Task Management

The electronic document management system provides the user at any time, in the context of any business decision where it is in demand, to record (i.e. document) his decisions and schedule their execution in time. Although in different contexts the task formulated by the manager has different names and semantics (resolutions, instructions in the context of management documents, project tasks, etc.), the task management mechanism must be unified.

EDMS provides:

• Visual ranking of tasks within a single set of tasks by importance, urgency, importance
• Fast delegation of tasks with automatic execution for control (or rejection of some of them)
• Distribution of tasks over time
• Visual representation of the state of all current and future activities
• Contain a system for placing tasks and activities in time, equipped with a dunning system and the ability to mark the execution
• The specificity of the applied semantics of the task (context specificity) is supported by the presence in the electronic document management system of means for setting the composition of attributes and a set of available functionality of the task depending on its context
• From the point of view of task management, the electronic document management system provides the following possibilities:

• Setting and fixing the task
• Allocation to other documents
• Guaranteed delivery to performers
• Proof of Delivery and Review
• Testing, execution control
• Generating notifications for control events
• Capture Execution Report
• Search by Context and Identity Set
• Retrieving status summary.

System Interfaces

Different categories of document flow participants perform different functions in the EDMS. The degree of their participation in document management is different. The CompanyMedia Electronic Document Management System allows you to customize user workplaces according to their role responsibilities and interface requirements.

The following types of workplaces are implemented at the level of information presentation in the EDMS:

• Work places of subject specialists (office clerks, subject administrators of business solutions)
• Work places of document flow participants (business specialists, division clerks, secretaries and assistant managers, middle and lower managers)
• Senior Management Jobs

Each of these types of workstations provides additional settings that allow you to further differentiate user workstations according to the functional-subject and role principle.

The following interfaces are implemented for these types of work centers:

• The interface in the "thick" client is for subject specialists and administrators of the electronic document management system as a whole and business solutions.
• Web client, based on Google Web Toolkit (GWT) technology for all categories of document management participants - business specialists, department clerks, secretaries and assistant managers, managers of all levels

• Mobile client for tablet devices, smartphones and communicators on iPad/iOS, Blackberry, Android, etc. - mainly for senior executives

• MS Outlook (or Notes/iNotes) - to receive tasks, reminders and information messages from the EDMS and plan your own cases related to objects in the system
• "Note" - view notifications (if there is a Notes client, but without launching it)
• ESM platform client - for working with document files organized in folders, users who do not work in the standard EDMS interface.

Work places of subject specialists

Each of the application modules of the CompanyMedia electronic document management system has its own user interface, which provides a specialist working in a certain subject area with optimal functionality for him. For example, MANAGERS OF THE OFFICES AND SECRETARIATS have access to tools to build a workflow system that meets the needs of the Organization, including the interrelated work of several offices.

This toolkit allows you to conveniently describe documents, register them, complex numbering, submit documents for consideration, form instructions to performers after receiving a resolution of the head, control the performing discipline, conduct a nomenclature of cases and much more. HEADS OF CONTRACT DEPARTMENTS receive tools: to control the progress of the contract preparation, its implementation. Subject specialists are distinguished by a high degree of participation in document management and professional requirements for the EDMS and its interface.

The most organic interface paradigm for subject specialists is the "file cabinet." The file cabinet at CompanyMedia is not just a journal view of documents for navigation. CompanyMedia EDMS document file cabinets are collective use databases containing only "shortcuts" to documents of application databases. After the document is found through the file cabinet interface, you can open a document card containing all the information on the document necessary for the professional duties of the subject person. File cabinets allow you to display lists of documents regardless of their physical placement in databases. This approach provides high speed and ease of work with large arrays of volumetric documents.

The main efforts in creating a new workplace for this category of CompanyMedia users were aimed at fundamentally improving the "vertical" scalability of the electronic document management system and its ability to use all the reserves of computing resources to ensure high performance of the user during peak loads on the system - numerous simultaneous appeals of users to the same objects.

Personal workplaces of document management participants

The personal workplace in the CompanyMedia electronic document management system provides access and the ability to work with documents to employees and managers, convenient means for teamwork with document projects, end-to-end search for information on all applications.

The CompanyMedia Personal Workplace paradigm consists in the structured presentation to each user of all documents with which their current (or future, planned) activities and tasks and all the necessary tools for working with these documents are associated. It is possible to plan your activities and tasks using the usual scheduling tools without leaving your workplace in the EDMS.

The user can work in the electronic document management system in the reaction mode to incoming documents, tasks and orders. Execute immediately, delay, reschedule, or delegate tasks while monitoring the status of the case. The interface has built-in possibilities for discussing the issue, the document both using forum-type discussion services and using the built-in instant messaging service.

At the same time, the personal workplace can be configured to meet the needs of a particular category of users as accurately as possible.

MIDDLE AND LINEAR LEVEL MANAGERS receive a convenient workplace at CompanyMedia EDMS for quick access to all documents on the issue under consideration, working with the content of documents in their relation to the management context, issuing resolutions, forming instructions, monitoring the execution of orders, informing employees, collecting opinions on the issues under discussion, coordinating documents within departments and working groups, delegation of authority. As a rule, managers play an active role in document management and their degree of participation is high. At the same time, it is difficult for them to adapt to work in a complex system with a large set of functions and their requirements - performing a minimum set of actions that should be familiar, of the same type and simple.

EXECUTORS OF ALL LEVELS receive at CompanyMedia EDMS a tool for preparation of projects and texts of documents, interaction within working groups, collection of reviews and comments on the prepared document, search for internal information on the issue of interest, planning of their work and self-monitoring, placement in the System of reports on performance of tasks, informing other employees, participation in various processes in accordance with their official duties. Executors participate in document management as needed and their requirements for functionality and interface are the maximum convenience and simplicity of work.

The functionality of personal workplaces of document management participants is based on the following principles:

• There is a complete set of scenarios for the user to use a personal workplace.
• Tools for customizing FFR at the level of system settings.

Personal workplaces provide:

• Automatic Individual Content
• Planning of own cases in connection with activities monitored in CompanyMedia EDMS. Task Scheduling (Assignment of Work Execution Date and Dunning Date)
• Planning and self-monitoring of work on a document or assignment (personal micro-projects)
• Integration of FFD with Outlook by events and tasks:
• Events and tasks related to EDMS are fully controlled in FDR, the rest (from Outlook) are only viewed. Outlook fully controls all events and tasks
• RRM: Personal and context-sensitive signals to the user from the system
• Multi-window interface, but in a single browser window: bookmarks of open documents, views (lists)
• Multilingualism (customization of the text language of the FFD interface). There are 2 languages in the typical system: Russian and English
• Discussions related to any EDMS objects (documents/orders/reports, agreements/visas, wf-tasks). Use instant messaging in discussions - optional
• Save searches
• The opportunity to view the calendars of your colleagues, in the 1st queue - subordinates
• The ability to specify the period of your absence from the workplace, the reason (from the classifier) and the comment (Out Of Office)
• List (custom view) of the last open documents/objects (for the last few working days. days/weeks)
• Drafts (personal) of applied documents (and other objects - orders, reports, visas) in the PKD
• Templates (personal) of application documents (and other objects - orders, reports, visas)
• Add document shortcuts for all possible notifications (including subscription)
• Backup of the PC and restore from the Archive.
• Personal list of contacts - employees of their own and other organizations with which the user interacts. Use it in different application dialogs in which employees, organizations (external or system), databases, application documents are selected.
• Global document classifier (unified across multiple databases).
• Transfer of cases
• Updating of "labels" in the PKD when changing the details of documents, as well as during "movements" of documents in the EDMS, for example, during archiving, changes in access rights
• Automatic "cleaning" of PC databases according to configurable rules
• Asynchronousness of individual operations started on request from the ADR on the server
• Creating new documents immediately in the application database
• Create new documents associated with the current open document
• Text Scanning and Recognition
• Working with doc files "in place" in the browser
• Automatic Sign-Up
• Working as an Assistant with Senior Manager Folders
• WF Process Progress Visualization
• Participation in WF processes - approval, preparation and other standard tools
• Entering tasks during the process (as an element of spontaneous workflow in the BPM architecture).

Executive jobs

Managers "work scenarios with documents (primarily electronic) are determined by the management style, the approaches adopted in the organization to the distribution of duties, the personal preferences of the manager and many other factors. The CompanyMedia electronic document management system enables managers to work with documents in various scenarios, in the context of various possible relationships between the manager and his environment.

For example, the manager can receive various notifications from the EDMS about the occurrence of significant events (receipt of a new document, task, other signals requiring a reaction) and independently work out the queues of such messages. At the same time, the manager, using the built-in capabilities of the system, personally monitors the execution of tasks by subordinates and the state of various cases and questions. Such a leader can also independently select materials for meetings and meetings, prepare his speeches. The manager has the opportunity to use modern means of collective work built into the electronic document management system for operational interaction with subordinates, as well as plan his business and activities directly in his workplace in the EDMS.

Another scenario of work involves interaction with assistants and secretaries. In this case, the preliminary analysis of the incoming documents is carried out by assistants who form the appropriate queues (for consideration, for approval, for signature, for transfer to the contractor, etc.) and carry out preliminary development (prepare draft resolutions and instructions, responses, etc.).

In this case, assistants can have access directly to the manager's workplace or prepare appropriate collections from their workplace and transfer documents already pre-processed and collected in the queue to the manager's workplace for further consideration. Assistants can also, by order of the head or on their own initiative, plan upcoming cases for the head in the EDMS, prepare reports on the performing discipline and state of affairs.

The electronic document management system provides advanced opportunities for delegation of authority and organization of manager replacement on a temporary or permanent basis. In this case, a particular person can simultaneously be a secretary (or assistant), Deputy or acting several managers at the same time, and, conversely, the head can simultaneously have several secretaries, assistants, deputies or BP.

Regardless of the manager document scenario, the electronic document management system provides managers with the following key capabilities:

• Personal control of the manager over the progress of execution of orders by subordinates
• High speed of the EDMS response to the manager's request (all data is generated on the server and regularly updated)
• Convert reporting data into a set of employee-specific metrics to evaluate their performance
• An interface that graphically displays the current values ​ ​ of indicators and/or the dynamics of their change.

A special place is to provide the manager with the opportunity to work with documents and interact with his environment remotely (at meetings, on a business trip and in other cases work outside the office and his office). In particular, when working with tablet devices (iPad), the following features are implemented:

Manager's review of received documents:

• Automatic distribution of documents to folders (Priority, For signature, For review, Inbox, Internal, etc.
• Scaling and scrolling of document content
• Display a list of documents that view the first page
• Indication of links and additional files
• Possibility of commenting on the document
• Return the document for revision.

Working with the list of performers:

• View Profile
• Search
• Selection of the standard unit
• Testing
• Reordering
• Selection in "favorites."

Adoption of the resolution:

Opens the draft resolution at any time when viewing the document. The resolution may comprise a blank substrate. The resolution is entered from the virtual keyboard. Using Template Standard Resolutions Voice resolutions

Meeting Support

During the preparation phase:

• Receive the entire package of documents before the meeting
• List of meetings by dates and types of meetings
• Agenda with list of issues
• Solution Projects with Applications (Files)
• Materials on questions with applications (files)
• Results of approval
• Note of the referent on the issue.

At the meeting stage:

• Create text comments on solution projects
• Open the required document on the issue
• Correction of the Referent's Note
• Highlight with a marker in solution projects and files.

Other possibilities:

• Approval - review of approval progress, creation of visa, approval before visa
• Issuance of orders (independent)
• Receipt of document execution progress on issued resolutions and order execution progress
• Charts, histograms and statistics of the performing discipline
• Schedule of meetings
• Phone calls
• Reminders.
• Contacts

Automatically synchronize data with servers via WiFi or GPRS Safety:

• Login using Login/Password
• It is possible to use encryption of stored data
• Use of certified cryptographic protection tools.

Workstations in the system

CompanyMedia "Universal Workplace"

CompanyMedia's universal workplace is a single interface for all employees of the organization involved in electronic document management: more convenient than a file system, and more reliable than e-mail.

CompanyMedia "Mobile Workplace"

CompanyMedia Mobile Workplace is a workplace that allows mobile access to the databases of the CompanyMedia electronic document management system.

System Modules and Services

Modules:

CompanyMedia "Workflow"

The Workflow module is designed to automate document management in geographically distributed organizations whose workflow technology involves centralized tracking of document movement in real time. Preserves all traditions and norms of workflow approved by the norms and requirements of the State System of Documentation Support of Management (GSDOU)

CompanyMedia "Corporate Electronic Archive"

The Corporate Electronic Archive is designed to organize efficient work with archival documents in accordance with state, industry and departmental standards. CompanyMedia KEA, as a subsystem of CompanyMedia EDMS, solves the tasks of the final phase of the document life cycle and closes the entire range of processes related to document processing.

CompanyMedia "Fax"

Fax module - significantly improves the efficiency and convenience of working with fax messages.

CompanyMedia "Meetings"

The module is designed to automate the document flow process accompanying meetings and meetings of collegial management bodies of the organization.

CompanyMedia "Contracts"

The module is designed to maintain a register of contracts and control the execution of related orders.

CompanyMedia Regulatory and Administrative Documents

The module "Regulatory and administrative documents" is intended for publication and storage of official current and outdated regulatory, as well as organizational and administrative documents (charters, regulations, orders, rules, instructions, etc.) intended for use for informational and reference purposes.

CompanyMedia "Instructions"

The "Orders" module is used to create and monitor the execution of oral orders that are not related to documents.

CompanyMedia "Citizens' Appeals"

The system is aimed at enterprises and organizations that conduct workflow on the basis of citizens' requests and allows reducing time costs for registration, processing and control of the execution of applications of individuals.

Services: CompanyMedia HelpDesk

The service is designed to automate the process of solving technical problems that users of the company have when operating technical and software, to maintain an archive of fixed problems for further analysis, to summarize and use the results in case of similar situations, to take into account the load of project employees, for short-term planning of work for the coming period.

CompanyMedia "Planning"

The service is designed to plan and coordinate work, to monitor the implementation of the plans, to accumulate information about successful and failed projects for their subsequent analysis. The system allows you to increase the efficiency of the company's management activities.

CompanyMedia "Personnel Management"

The service is designed to automate production processes related to personnel accounting and personnel document management.

CompanyMedia "Corporate Training"

The Corporate Training service is a software and methodological complex for training and certification of users and instructors of the CompanyMedia system.

CompanyMedia WorkFlow

The term workflow literally means "workflow." However, workflow technology is considered much more broadly - it is the automation of business processes. The business process, in fact, combines everything: the flow of work and functions, people and equipment that implements these functions, as well as the rules that control the sequence of these functions

CompanyMedia Locker Service

Locker software is designed to connect external, in relation to Lotus, information cryptoprotection tools.

Service CompanyMedia CYPRUS (control over execution of manager's orders)

Access to up-to-date data on how many instructions and on what documents (incoming, internal, citizens' appeals, orders, orders, etc.) should be performed by one or another employee, department or branch subordinate to him.

Report Center CompanyMedia Service

Report Center is designed to report on data stored in Lotus Notes/Domino databases. Using this system, you can create arbitrary reports, which allows you to quickly get information in a user-friendly form. The ability to create your own reports allows you to take into account the peculiarities of any organization.

Access Control and Information Protection

The CompanyMedia system provides efficient differentiation of user access rights to different parts of the system, depending on the employees' position. Each user has access only to the information that he needs to fulfill his duties.

In addition, InterTrust has developed the Locker subsystem, which allows not only to significantly increase the level of information security in the system, but also to ensure the entire range of requirements currently imposed on secure document management and which are not met by Lotus Domino/Notes, in particular, ensuring legal significance, compliance of means of protection with national standards and laws, delimitation of powers of the information security administrator and other system administrators.

Software has also been developed to store the id file on an external medium. This provides enhanced user authentication and mobility when accessing Lotus Notes/Domino enterprise databases, allowing the user to securely protect their critical data (id file).

The CompanyMedia Corporate Information System for Electronic Document Management and Workflow received a Certificate of Conformity No. 1674/1 issued on September 24, 2009 by the FSTEC of Russia, confirming the availability of built-in means of protecting information from unauthorized access to CompanyMedia that meet the requirements of information security No. ROSS RU.0001.01BI00.

Thus, the information security and access control service provides security in the following context:

• by field content, current database document
• Lotus/Notes Level Security
• security provided by CompanyMedia
• additional security features - using the Locker subsystem.

A distinctive feature of Lotus Notes/Domino is the complete identification of the user in the system by assigning him a unique hierarchical name and generating a unique key. At the same time, a special identifier file, which can be stored only by the user on the media, contains all the data necessary for the user: his full name, password, certificates, public (public) and personal key, special encryption keys, license number. Lotus Notes/Domino has built-in access control, cryptography, and integrity subsystems.

CompanyMedia provides additional tools to manage access and protect information. The CompanyMedia Access Control and Information Protection Service applies to content at the user or object level. Users cannot "bypass" the security model using direct access to the file system. Protection can be provided for any type of object managed by the system, including workflow jobs, individual documents or objects, metadata, catalogs, and index classes. Using the workplace settings defined in the Organization Structure, the system automatically provides access to documents within the organization. For example, delimiting access to functions and documents of the system depending on the job responsibilities of users, gaining access to the document store (folders and documents) based on the position in the hierarchy of the organizational structure.

Various CompanyMedia EDMS modules have additional capabilities for organizing access to documents. For example, CompanyMedia Documents delimits access to documents based on the structure of the organization with an automatic reflection on the access of any personnel changes in the organization and unified access to corporate and department documents. The Planning service allows you to differentiate access to functions and documents depending on the job responsibilities of users, etc.

Licensing rules

The CompanyMedia electronic document management system distinguishes three groups of users:

• Readers (employees who use CompanyMedia to read, search for information, build reports, and do not intend to create or edit documents in the system).
• Subject specialists (employees of subject departments who perform certain, inherent in a specific area of ​ ​ action in the system: Workflow, processing citizens' appeals, working with contracts, etc.).
• Regular users (all employees of the organization working in the system, with the exception of readers).

For the second and third group of users, the rights to universal jobs are bought.

By obtaining the right to work in the CompanyMedia electronic document management system through a universal workplace, the user is provided with the following capabilities:

• Create and edit documents
• Store documents and work materials in a custom folder directory
• Perform serial, parallel and combined negotiation
• Receive documents
• Issue and receive instructions related to documents
• Enter information on the execution of documents and orders for them
• Sign documents, including using electronic digital signature
• Send documents for registration, etc.
• The purchase of universal workplaces for both groups provides all users, without exception, with a wide range of possibilities for working with documents in CompanyMedia EDMS (receiving, creating, editing, agreeing, issuing orders for documents, sending for registration)

At the same time, the rights to work with those CompanyMedia subsystems that they need to carry out their activities (for example, for clerks - CompanyMedia "Workflow") are additionally acquired for subject specialists. Such workplaces are called specialized.

Working in the EDMS CompanyMedia through a specialized workplace, users have the opportunity to:

• Register all types of documents and ensure their accounting
• Put instructions and resolutions for control
• Ensure control over the execution of documents and orders for them
• Receive information about the status of documents
• Form documents in cases

Readers are not licensed, which is very convenient for the customer company, because it does not require additional investments in ensuring the participation of all employees in the organization of document management.

System architecture

CompanyMedia has a 4-tier structure: Technology Platform Layer (IBM Lotus Notes/Domino), Basic Services Layer, Application Modules Layer, and Information Presentation Layer (User Interfaces). Each of the CompanyMedia application modules has the ability to interact with other application modules or with basic services, services and directories. All this is possible thanks to CompanyMedia's built-in ActiveFrame® technology, which acts as an intermediate layer between Lotus/Notes and application modules. CompanyMedia users have access to the functions and services of the system in the interface corresponding to their roles in the workflow.

CompanyMedia architecture provides:

• A high degree of functional scalability - the connection of any new sets of applications or databases on Lotus Domino, developed by both InterTrust specialists or its partners, and customer specialists; integration with related corporate information systems
• Unlimited geographic scalability (unlimited number of workplaces, departments and organizations involved in the system)
• Support for multi-structure of holding organizations
• Guaranteed delivery of management information in a geographically distributed environment
• Flexibility in building an enterprise document management infrastructure - enables both tightly centralized system server configurations and distributed structures using data replication as a mechanism for communication between servers.

CompanyMedia Layered Architecture 4

CompanyMedia 4

CompanyMedia EDMS meets the needs of medium and large commercial enterprises and government agencies in the automation of workflow, document management and business processes.

CompanyMedia 4 is an innovative product that reflects modern development trends EDMS/. The ECM system combines the traditional functions of workflow, PTA and automation of business processes with modern methods and methods of organizing the effective work of managers.

The center of CompanyMedia was people - all employees of the control unit: senior and middle managers, business specialists, employees of the Pig Trap Area. The system is designed as a tool that serves the main business processes in which they participate. This solution provides users with the most convenient and functionally filled workplaces. Moreover, the system "leads" the employee, creates the conditions for everyone to be as productive as possible in their work. CompanyMedia users can use:

• Notes client on the computer
• Web application on a computer or mobile device
• CM-Mobile and CM-Mobile VIP applications on a mobile device.

CompanyMedia 4 EDMS features:

New jobs. Convenient specialized workplaces for employees of the control unit, built in accordance with the methodology "Getting Things Done" - Getting Things Done (GTD), have been implemented. The logic of organizing information and the means available to the employee make it possible to see the entire work front, build priorities, delegate part of the tasks to subordinates and, having freed up time to achieve key goals, schedule their implementation. The mechanisms implemented in the system for self-monitoring and control of employees' executive discipline allow you to quickly identify problems during the work and take measures to solve them.

EDMS as a service. In this version of the system, the "Workflow" module has become a convenient tool for managers and specialists, a kind of service that accompanies their main activities - the development and implementation of plans, the organization of meetings, work with contracts, appeals (citizens and employees), preparation of tenders, control and analysis of activities, etc. However, if the puzzling principle of information organization is used in the interfaces of workplaces of managers and specialists, then the usual file-keeping principle for them is preserved for clerks.

Case Management. The standard functions of workflow and tools for building electronic regulations are supplemented in CompanyMedia 4 with the "case management" tool. This tool can be used by individual employees to solve complex tasks, i.e. tasks with clear goals and unclear ways to achieve them. It can also be used to organize projects: for planning, managing the project and monitoring the work of the participating specialists of different departments.

Mobile applications. CompanyMedia 4 includes specialized mobile applications - CM Mobile VIP for senior managers, CM-Mobile for middle managers and specialists. The use of remote work centers allows you to solve tasks that correspond to the roles of employees in the organization in high workload and travel conditions.

Quick access to information. To make effective decisions, it is often necessary to work out significant amounts of information. CompanyMedia not only delivers all the necessary information to the employee's workplace, but also, through the use of the "personal collection of documents" mechanism, solves the problem of quick access to the document. In addition, the manager can quickly get the information he needs from the corporate storage implemented in the ECM system. This feature is provided by the mechanisms of integration of CompanyMedia with industrial ECM systems of leading world vendors. Integration with ERP and banking systems is possible.

Support for horizontal links. CompanyMedia has implemented a kind of corporate social network. This tool allows the employee, without leaving the EDMS, to discuss the issue with employees of different departments, find experts on a specific problem and get their advice in the format of social networks.

New architecture. The system is implemented in a service-oriented architecture in accordance with the principles of REST style. Services integrate CompanyMedia with a wide range of systems. Therefore, the system can be installed on those platforms that meet the needs of the organization and take into account the specifics of its IT landscape. The business logic of the system can be adapted to the management tasks of the customer.

Scalability and responsiveness. Architectural and technology solutions provide horizontal system scalability and high performance. The tests carried out show that the system fully meets the requirements of large distributed structures in terms of speed.

Access protection and control. Flexibly configurable delimitation of user access rights to various operations and documents allows you to protect data and capture all actions and changes in system documents. Cryptographic means of protection (Locker service) allow you to support the functionality of electronic signature and legally significant document flow. Most of the modern approaches to organizing activities implemented in the system are known today in the market. In CompanyMedia 4, they closely interact with each other and with the traditional EDMS functionality. It is their synergistic effect that ensures a significant increase in the performance of specialists and managers involved in management, and, as a result, an increase in the competitiveness of the organization as a whole.

Resolution to the internal document of the organization

Illustration of work on a stationary PC

1998-2012

+ CompanyMedia Releases
Release	Description	Year out
1.0	First release of CompanyMedia	1998
3.4	New Modules	2008
3.5	New Modules and Services	May 2009
4.0	CompanyMedia - Corporate Platform for Decision Support, Case Management, Time, Tasks and Personal Performance	October 2012

CompanyMedia® 's electronic document management and business process management system has more than fifty certificates, certificates and licenses. Here are some of them:

• Certificate of Rospatent No. 990954 of 27.12.1999 on the official registration of the CompanyMedia computer program.
• Certificate of compliance of the CompanyMedia computer program with the requirements for the quality characteristics of the 115.007-2001 PSTS issued by ROSINFOSERT of the Ministry of Communications and Informatization of the Russian Federation.
• Quality Certificate of Gosstandard of Russia for CompanyMedia Corporate Document Management Automation System No. ROSS RU.0001.04YaA 1468 dated 04.07.2013.
• Quality Certificate of the State Standard of Russia for the CompanyMedia-Corporate Electronic Archive Information System No. ROSS RU.0001.04YaA1249 dated 20.12.2008.
• Quality Certificate of Gosstandard of Russia for Corporate Document Management Automation System "CompanyMedia" - Personnel Management No. ROSS RU.0001.04YaA1137 dated 04.07.2013.
• Quality Certificate of Gosstandard of Russia for Corporate Document Flow Automation System "CompanyMedia" - Planning Management No. ROSS RU.0001.04YaA 1470 dated 04.07.2013.
• Quality Certificate of Gosstandard of Russia for Corporate Document Flow Automation System "CompanyMedia" - Project and Contract Management No. ROSS RU.0001.04YaA 1469 dated 04.07.2013.

In 24.09.2009, the CompanyMedia corporate information system for electronic document management and workflow, developed by InterTrust, received a certificate of conformity No. 1674/1 issued by FSTEC of Russia and confirming the availability of built-in information protection tools against unauthorized access to CompanyMedia that meet the requirements of information security No. ROSS RU.0001.01BI00.

Audit of CompanyMedia 3.6 for compliance with MoReq2 requirements

The CompanyMedia electronic document management system version 3.6, developed by InterTrust specialists, has been tested for compliance with the European requirements of the MoReq2 specification. As shown by an independent expert assessment of the product, for the most part it meets these requirements.

The European Functional Specification for Electronic Document Management - MoReq2 (Model Requirements for the Management of Electronic Records) focuses on the functional requirements for managing electronic documents using automated electronic document management systems (EDMS). The developers of the specification set themselves the goal of achieving its versatility, so MoReq does not contain any national specifics and is easily adapted for use in any country, including Russia, and the terminology and system of its concepts are such that both the documentarian and IT specialist understand.

For each of the 514 requirements, 335 of which are mandatory, we can clearly say whether it is being fulfilled or not, which makes MoReq2 a practical tool for assessing EDMS, which allows when choosing a system to rely not on your own intuition and advertising materials of software developers, but a system of objective and practical MoReq2 requirements.

After analyzing the capabilities of the system, independent consultants came to the conclusion that CompanyMedia EDMS meets the requirements of the MoReq2. The positive assessment of the CompanyMedia EDMS compliance with the European standard requirements is a guarantee of the quality and functional completeness of the system, a reasoned and objective proof of its advantages.

Notes

Competing developments

• Lanit - LanDocs
• EOS - Case
• ElAR - Saperion