Ricoh DocuWare

2022: As part of a corporate governance solution

On February 28, 2022, Digital Design announced that together with Ricoh, Russia created the integration "Solution for Corporate Governance."

During the joint project, company specialists developed an ideology of automation of the corporate governance process and implemented it by combining the functionality of two systems: the DocuWare process automation system and the collegiate body information system (ISCO) AREOPAD. With the help of digital systems that control processes, it became possible to transfer strategic planning and control operations to automated functions. In the near future, it is planned to present the solution in the Russian and European markets.

Ricoh is a provider of business process optimization and information management technologies that helps organizations increase flexibility, productivity, and profitability. The "Ricoh as a Digital Services Company" strategy focuses on the Business Process Automation service. Using the accumulated expertise and rich functionality of the DocuWare system acquired by Ricoh in 2019, the company helps to "digitize" processes that require the operations of extracting, recognizing, storing, processing, coordinating and further transferring information and data. The product is used in European countries and is suitable for accounting, financiers, lawyers, logistics, personnel service, sales departments, IT departments, as well as in production, education and the public sector. Ricoh Russia uses DocuWare in its work.

Ricoh Russia is already testing the integration "Solution for Corporate Governance" in its work. ISCO "Areopad" was adapted to the corporate style of the company, which made the integration effect of the obtained product noticeable not only functionally, but also visually.

The integration "Solution for Corporate Governance" will be useful to representatives of business and state institutions in various sectors of the economy, both in Russia and abroad. It is especially relevant in the conditions of a remote format of work, which has firmly embedded itself in the labor etiquette of different countries.

2021: Integration with Areopad ISCO to enhance electronic meeting opportunities

In the summer of 2021, as part of the cooperation between Digital Design and Ricoh, Russia created an integration solution combining two systems - ISCO Areopad and DocuWare in order to expand the functionality with the second possibility of holding meetings in electronic form. The Areopad system from Digital Design automates the entire cycle of preparation and holding meetings from the formation of the calendar to the creation of the final protocol with decisions made. It allows you to hold meetings of collegiate bodies and working groups in full-time, correspondence or remote format, while ensuring safe work with data. It is also possible to carry out legally significant votes by using an enhanced qualified electronic signature. As a result, the system takes meetings to a new level of speed and significantly facilitates the work of their participants and secretaries, reducing the consumption of paper media, including. Thus, the cycle of making strategic decisions and monitoring the execution of orders for their implementation has become a single completed process.

2020: Launch of the DocuWare platform in the Russian market

On April 28, 2020, Ricoh announced that it had provided Russian companies with access to an integrated software platform for storing and integrated document management. DocuWare

According to the company, the platform is based on international practices electronic document management and allows you to efficiently assemble, process and work with corporate. With information DocuWare, you can automate all major business processes document-related companies - confirmation and three-way invoice reconciliation, purchase control, rapid payment preparation files , and audit referral. At the same time, the built-in notification system and tools for creating task lists significantly increase the efficiency of interaction with documents.

DocuWare allows you to process all types of documents, regardless of their source, and combine them into a single centralized repository. Users have quick and easy access to the necessary documents, both in local folders and in the cloud. Search for documents on demand regardless of the data source: PC, e-mail, Microsoft Office document or scanned paper original. The system also supports full-text search, which allows you to search for information on document content.

A distinctive feature of the platform is the built-in features for integrating DocuWare into the systems of customers without programming tools. Technology allows seamless integration of any software, including highly specialized software, with storage DocuWare without the need to program. Users can find all related documents in one click without having to enter data and switch between applications.

Flexible control and authorization policies enable IT professionals to ensure high levels of data security. At the same time, DocuWare allows you to securely access enterprise storage through standard interfaces of other programs, as well as using mobile devices and Web access. The platform creates a uniform information environment within the company, thereby providing all departments of the company with access to correct and as complete data as possible.

By digitizing paper documents, DocuWare significantly reduces the cost of processing and storing data. With the PaperScan feature, company employees can scan documents directly into enterprise storage from anywhere in the world using a mobile device.

The Electronic Document Trains tool is a direct analogue of a physical paper tray, which allows you to automate the distribution of documents to various departments and employees. The EDT is bound to the user or group and then all documents coming to them will be displayed in the virtual "tray." This helps organize electronic workflow and eliminates the need to segment files manually.

Transparent document flow processes and accurate documentation, which is provided by the DocuWare platform, will simplify document flow and structure the data of commercial, educational and production organizations.