"Software the Vector" created electronic archive of technical documentation

2020: Creation of electronic archive

Software the Vector created electronic archive of technical documentation. The Atlas Soft company reported about it on November 10, 2020.

The Krasnoyarsk company which is engaged in development and creation of spare parts for cars created electronic archive of documents based on the Etla platform.

During selection of a system of electronic archive by specialists "the Vector" was formulated by software the following number of requirements:

• Opportunity within one system to create archive of documents for group and their branches.
• Lack of any restrictions for contents and structure of storage of files in archive.
• The accessibility to archive from any device (the PC, the notebook, the tablet, the mobile phone) which is not in a local area network from any place of Russia.
• Fast, flexible and convenient document retrieval, with a possibility of its setup under user requirements
• Fast import and digitization of already existing documents to a system both from a network drive, and from the scanner.
• Existence of mechanisms of automatic recognition the scan copies of documents for the purpose of further search in contents of these documents.
• Issue of originals of documents and the automated control of their return.

After carrying out inspection of the existing paper archive of documents specialists of Atlas Soft:

• Created technical specifications on setup and system implementation.
• Registered in the system of users.
• Created necessary user groups in a system.
• Set access rights to users and user groups to different parts of archive.
• Constructed in a system structure of archive of documents for 7 companies and branches
• Configured all necessary reference books in a system.
• Created cards for form's sake of 50 document types:
  • the General documentation (the instruction and provision on labor protection, programs of primary instructing, special assessment of working conditions, operating instructions of the equipment, policy and the management (on quality, ecology), state standard specifications, standards, the specialist of consumer requirement (external standards), licenses, certificates, the conclusions and so forth)
  • Documents on personnel (job descriptions, regulations on divisions, programs, maps, protocols of training, replaceable tasks, sheets of working time, protocols of audits and so forth)
  • Design documentation (drawings of the main products, drawings of compression molds, drawings of designs of premises, drawings of the industrial equipment and tool, drawings on packaging and shipment of products and so forth)
  • Internal standards of the enterprise, technology, work instructions and other internal regulations (standards of the enterprise, regulations, work, control and technology instructions, management plans and control, scheme of processes, requirement to processes and products, process charts and so forth)

• Setup of rules of autonumbering, autonaming and autoplacement of documents at their registration in a system.
• Created a number of document templates.
• Setup list of necessary reports.

After accomplishment of the works on setup of a system described above it underwent test operation, and on its end a system was put into commercial operation.