Alrosa uses Directum RX to control SSC processes

2022: Control of SSC processes with Directum RX

The company ALROSA built an electronic archive and digitalized the document flow using an intelligent system. Directum RX The company Directum (Directive) announced this on February 8, 2022. Now, more than 92% of all documents of the ALROSA Group of Companies enter the system automatically, and processing one set of documents for a business transaction takes OTSO less than one minute.

Digitalization covered 10 subsidiaries and 31 structural divisions of ALROSA. Every day in the Group of companies ALROSA create and transmit to the SSC more than 2000 documents, 80% of which are personnel. As a result of the creation of a single electronic data warehouse for more than 92% of document packages, the participation of the SSC employee is not required to save, search for and communicate with the accounting system. As a result, processing a single document package takes less than one minute.

Differentiation of access rights, versionality and storage of change history in Directum RX ensure the safety and security of documents. Scan copies and electronic documents are securely protected from removal by third parties. The system provides backup and recovery of lost data.

Digitalized movement of documents both within SSC and from structural divisions of ALROSA, subsidiaries to SSC. SLA control is provided. Automated reporting across different attributes and metrics. The labor intensity of SSC specialists for the preparation of documents on tax, audit and other requests has been reduced.

As part of the project, seamless integration between Directum RX and "1C: Accounting for RD," BOSS-personnel, DV, streaming scanning system on the ABBYY FineReader Server platform, SAP ERP, Active Directory, MTS Connector, Contour. External Directum RX shows the source system where the document came from. Due to the related links, the user can open the document in "1C: DS accounting," without taking unnecessary actions and working in the usual interface.

As of February 2022, the company is working on organizing a long-term archive and connecting other subsidiaries to the SSC. ALROSA also plans to expand the use of the Directum RX platform to the contractual process, EDOs for internal and external documents and replace the current SED system.

As a result of the project implementation and digitalization of the processes, ALROSA implemented one of the main requirements for the transition to tax monitoring - the opportunity to "fail" from posting to document.